This is a service / maintenance or supply contract in Culpeper, Virginia. Contact the soliciting agency for additional information.

The Town is soliciting procurement of water & wastewater treatment chemicals. Seeking bids for Hydrofluosilicic Acid and Glycerin Contact Information for Questions or Comments on this solicitation: Anne Payne Brooks 540-219-8922 Separate contract may be awarded for each chemical described above based on the unit price provided by the bidders. For all chemicals, the contract period shall be for a term of one (1) year effective July 1, 2025 with provisions for renewal on an annual basis for up to three (3) one year periods. If the Town of Culpeper decides to renew the contract for an additional one-year period, any additional compensation above that specified in the previous year's contract shall be negotiated and mutually agreed upon in writing by the contractor and the Town of Culpeper, based on documented increases in expenses, at least three months prior to renewal of the contract. Failure of the Contractor to give notice of price increases or intent to terminate at least three months before the anniversary shall result in the contract continuing on the same terms as the previous year during the following year. If Contractor fails or refuses to provide any chemical for which a contract is awarded in a timely fashion at the contract price, the Town may cover by obtaining that chemical in any commercially reasonable way and bill the Contractor for the difference between the contract price and the cover price (such difference being hereafter "the cover difference"). The Town may collect the cover difference by deduction from amounts due to the Contractor under any contract between the Town and the Contractor, or by any other collection method available to it. If the cover difference remains unpaid 30 days after invoicing, the Town will be entitled to recover an additional 25% to reflect the costs of collection as well as interest at 10% per annum on the cover difference until all outstanding amounts are paid in full. Payments will be first applied to outstanding interest, then to costs of collection, and only finally to the principal. Question Deadline 06/23/2025 A Vendor may submit questions and comments regarding this Solicitation only to the Town Manager's designee(s) for this Solicitation. To receive an answer, all questions must be submitted no later than five (5) business (working) days before the due date. The Town may also issue clarifications or modifications of the terms of the Solicitation even if no Vendor requests it. Any revisions to the terms of the Solicitation will be made only by written addendum issued by a Town Manager's designee, no later than three (3) days before the date set for opening of the Bids. The Vendor will not rely on any information provided orally, or by anyone other than a Town Manager's designee. Vendors shall submit one (1) original and one (1) copy of the completed Bid Submission Form and Vendor Information Form and all supporting documentation. The signed forms must be returned in a separate envelope or package, sealed, addressed as directed on the cover page, and identified as follows: Name of Bidder Annual Water & Wastewater Chemicals DES-25-38001 Street/Box Number IFB Title IFB Number AP Brooks City State/Zip Code Name of Buyer Bids sent via express delivery service must be sealed in an envelope inside the express container. The bidder assumes the risk that an envelope not properly marked will be mistakenly opened, and thus rendered ineligible for consideration. No responsibility shall attach to the Town for the premature opening of a bid not properly addressed and identified as specified herein.