This is a service / maintenance or supply contract in Redwood City, California. Contact the soliciting agency for additional information.

Scope of Services The scope of engineering services described herein is the minimum necessary to meet the City's objectives. Proposals shall account for services necessary to perform the items listed in Tasks 1-15 below. Additional, or modified services that may be necessary or useful, based on Consultant's experience and expertise, may be identified in Task 16- "Optional Tasks". Task 1.0 Project Management This task provides the overall management of the project. This task includes, but is not limited to, the following: a. Project scheduling b. Quality assurance and quality control of all deliverables c. Cost management d. Consultant staff management e. Overall project coordination: 1. Developing consultants' project work plan, tracking and reporting job progress 2. Preparing a project schedule as well as monitoring and updating such schedule 3. Perform quality control reviews and quality assurances of submittals f. Meetings: a. The consultant shall prepare, coordinate, host, and facilitate the following meetings, at minimum: i. Kick-off meeting ii. Project coordination meetings prior to field surveys iii. Project coordination meeting before and after the hydraulic modelling iv. Project coordination meeting prior to the alternatives development, and at the selection of the refined alternatives v. 30% Plans Specifications & Estimates review meeting vi. Final Grant submission meeting b. The consultant shall be responsible for providing meeting agenda and minutes for all meetings with the City g. Grant assistance: a. Assist Redwood City staff with FEMA FMA grant compliance statutes and, in any request, including but not limited to: RFIs-Requests for Information, Quarterly Progress Reports, Reimbursement Requests, etc. City to upload grant reports to the grant administrator. b. Consultant to develop the FMA project scoping sub-application based on project deliverables. c. During grant closeout, consultant to assist Redwood City staff in any necessary project close out tasks such as development of final reports and grant management close out reports. City to compile deliverables and submit them to CalOES for review and approval. d. Community engagement/stakeholder outreach: all project management activities related to task 15 in the scope of services. Deliverables: PDF versions of the following distributed via email to City representative(s): Meeting agendas and materials, meeting minutes within three business days of meeting, monthly schedule updates, progress reports, monthly invoices, grant quarterly documentation following formatting provided by the grant administrator, CalOES, and the City. Consultant to provide a file sharing location for collection of existing documentation and submission of all documents to the City. Task 2.0 Data Collection This task provides the information needed to address key data gaps to complete all necessary tasks required for completion of this project including, but not limited to engineering design, environmental clearances and historic preservation, etc. Consultant to collect, review, assess and analyze existing data such as past studies, as-builts, existing H&H model, Redwood City Sea Level Rise Vulnerability Assessment, field surveys, photos, improvement plans, historical flooding and inspection data, imagery, current City's storm drain guidelines including but not limited to the adopted provisions within the City's MUNICODE related to base flood Chapter 41- Floodplain Management. etc. Deliverables: Existing data memorandum (PDF) and library (file sharing location). Consultant to provide a file sharing location for collection of existing documentation and submission of all documents to the City. Task 3.0 Field Investigations: Surveys, and Research Consultant to collect, review, assess, and analyze onsite data conditions through site visits, condition assessments, field surveys, LIDAR surveys, etc. Field surveys and onsite data collection methods to be determined after reviewing data collection per Task 2 and determining the need for information for completeness. This task aims to verify the capacity of Redwood Creek (upstream and downstream of downtown Redwood City) as well as considering downstream storm drain pump stations' impacts on the creek. Consultant to investigate property boundary lines and perform a boundary survey for all proposed alternatives as the result of task 9. This is to confirm feasibility of the alternatives, and to select a preferred project. Deliverables: technical memorandum including documented field visits with photo logs and measurements (PDF), technical memorandum for boundary survey (PDF), and land, utility and topographic surveys to be incorporated into design documents (PDF and Civil 3D CAD base files to be submitted to the City), property boundary results (PDF) and incorporate findings within Task 9. Task 4.0 Flow Monitoring Consultant to install water-level recorders at consultant selected and City approved selected locations along Redwood Creek to monitor flows over a single wet season at minimum. One station shall be located upstream of Bradford Pump Station, and other stations to be in separate enclosed storm water culverts to monitor various locations throughout Redwood Creek. Deliverables: submittal of monitoring plan that includes technical information of devices to be used and a map with proposed locations for City's approval (PDF), final technical memorandum to accompany the monitoring data log (PDF). Task 5.0 Hydrologic and Hydraulic Model Capacity Duties under this task include, but are not limited to: a. Consultant to review existing hydrologic and hydraulic studies, current InfoWorks ICM model and criteria related to Redwood Creek's capacity. b. Consultant to work closely with the City to identify where additional or modified criteria may be necessary for an effective 100-year level of service project design(s). c. Consultant to develop and/or expand existing hydrologic and hydraulic system model utilizing information from flow monitoring and field investigations. d. Provide draft memorandum and map for City's and stakeholders' feedback. Deliverables: updated and calibrated City's H&H Model (Infoworks ICM), a draft (Word) and final memorandum that summarizes findings that includes a map presenting capacities along the entirety of Redwood Creek (PDF). Task 6.0 Hydrologic and Hydraulic Analysis Duties under this task include, but are not limited to: a. Consultant to utilize data derived from the hydrologic and hydraulic model capacity, and from reported issues and deficiencies within Redwood Creek b. Consultant will analyze design storms (type, duration, frequency, rainfall depths, etc.) based on current industry standards/code c. Design consultant will study the effects of precipitation on Redwood Creek, incremental precipitation depths with NOAA tables, and the impacts of Sea Level Rise on Redwood Creek d. It is expected that the current City model will be updated using findings from this section. An updated model to be included as a deliverable of this project e. Consultant will study the effects of overtopping within Redwood Creek on closed conduit and street systems, and on open channel systems for 10-, 30-, 100- year storms f. Consultant will study the effects of Sea Level Rise within the natural portion of the Redwood Creek downstream to Bradford Pump Station and within Redwood Creek's Estuary g. Consultant to work closely with the City to use information from the model to propose future improvements for Redwood Creek Deliverables: final technical memorandum reporting on findings (PDF), and information from analysis to be used to update and calibrate City's H&H Model (Infoworks ICM). Task 7.0 - Watershed and Wetland Study Duties under this task include, but are not limited to: a. Consultant will develop a Watershed and Wetland Study report b. Consultant will identify the deficiencies across the watersheds and wetlands impacted from Redwood Creek through 10-, 30-, 100- year storm and SLR scenarios Redwood Creek Watershed and Wetland Capacity Study and Project Scoping c. Consultant will identify all possible projects and alternatives that can mitigate the deficiencies within Redwood Creek (project boundary) d. Provide draft memorandum for City's and stakeholders' feedback Deliverables: draft (Word) and final technical report that includes possible mitigation projects and alternatives (PDF). Task 8.0 - Hazards and Vulnerability Assessment Consultant will develop a technical memorandum documenting and analyzing the hazards and vulnerability of the study area. A particular consideration should be taken on understanding the effects of Sea Level Rise along Redwood Creek and within the project impact area. Refer to map in Figure 1. Deliverables: draft (Word) and final technical memorandum with findings (PDF). Task 9.0 - Alternative Analysis and Report Once deficiencies are identified from previous tasks, Consultant to formulate and evaluate at minimum three (3) conceptual project alternatives for improvements. All conceptual alternatives will be reviewed by the City and one alternative will be selected (selected project). Each alternative design will be evaluated using the following four criteria: enhancement of public safety, enhancement of environmental stewardship, constructability, and cost. The consultant is welcome to propose additional criteria, and to collaborate with the City in developing the decision criteria for use in comparing the conceptual alternatives and in selecting the recommended alternative. Additionally, it is expected that the consultant's recommendations should also include projects to be considered as part of the 5-, and 10-year Capital Improvement Projects (CIP), at minimum. It is expected that the consultant will refine the selected alternative to a higher level of design in preparation for completion of task 10.0 and 11.0. Deliverables: draft and final report for alternative analysis (PDF) including planning-level cost estimates (PDF and Excel). Task 10.0 - Preliminary Engineering Report Consultant to prepare a preliminary engineering report to summarize assumptions, findings, recommendations, and design criteria based on design standards and codes for the selected project alternative from task 9.0. Deliverables: draft (Word) preliminary engineering report and final (PDF). Task 11.0 - 30% Preliminary Design for grant Grant Submission The consultant will prepare 30% preliminary design plans. Plans to include, but not limited to: a. General Layouts b. Updated topographic survey and mapping data from task 2, profile, cross-sections, typical sections of repair methods, details, and survey control. c. Other appropriate plan sheets. d. Other deliverables under this task: detailed draft bid schedule, and construction schedule. Deliverables: 30% design plans (PDF and AutoCAD), draft bid schedule, and draft construction schedule (PDF and Excel). Task 12.0 - Environmental and Historic Preservation Evaluation Consultant to prepare report(s) analyzing environmental impacts of project implementation and addressing information required to conduct an Environmental and Historic Preservation Review. The consultant will gather and prepare all necessary environmental and historic preservation documentation required for future FEMA grant application. Deliverables: Documentation to comply with FEMA's grant requirements (Electronic copies in Word and PDF, as needed). Task 13.0 -Engineer's Cost Estimate The consultant will prepare an engineer's cost estimate for the selected project design. Deliverables: detailed cost estimate (PDF and Excel). Task 14.0 Benefit-Cost Analysis The consultant will prepare a benefit-cost analysis (BCA) on the selected design for the project consistent on grant funding requirements. Consultant shall update BCA analysis as necessary to be compliant with grant requirements and perform tasks including but not limited to: o Perform a BCA for the selected project from task 9.0 o Conduct a BCA using the FEMA SCA Toolkit v6.0. This entails modeling several storm events in Innovyze ICM v9.5 software and estimating expected flood damage using Hazus MH v4.2 software. o Analyze the existing conditions and the proposed conditions for 10, 15, 30, and 100-year storm frequency events. o Revise analysis for the operations of the proposed project for 10-year, 30-year, and 100- rainfall events. o Revise the Eastern Low Lying Area Drainage Master Plan (ELLA-DMP) model to reflect the operations or non-operations of the proposed project for the 10-year, 30-year, and 100-year rainfall events. o The fully dynamic Hydrologic and Hydraulic (H&H) model developed for the ELLA-DMP in 2017 will serve as the basis for modeling floodplains for the BCA. o Document the analysis conducted above with a technical memorandum, paragraphs, maps and flood plain maps showing before and after floodplain conditions. o During the FEMA review process of the submittals under this project, respond on any questions or requests from CalOES and/or FEMA regarding this BCA. Redwood Creek Watershed and Wetland Capacity Study and Project Scoping Deliverables: Benefit-cost analysis memorandum (PDF and Excel Add-in). Consultant to provide a file sharing location for collection of supporting documentation used in the BCA. Task 15.0 - Stakeholder and Community Outreach The consultant will conduct community engagement and stakeholder outreach to solicit feedback on the potential project alternatives. This process will conclude with the selection of a preferred alternative per task 9.0. It is expected that the consultant proposes activities under this task based on experience and in coordination with the City. Task 16.0 - Optional Tasks Additional optional tasks may be selected by the City depending on funding availability. Consultant may propose other optional tasks that benefit the development of this project: Optional 16.1- 60% Design Submittal This task provides the 60 percent plans, technical specifications, cost estimate, and construction schedule. The 60% design shall comply with permitting agencies requirements such as the Department of Fish and Wildlife, the U.S. Army Corps of Engineers, and the Water Boards. Plans to use City's template and to include, but not limited to: a. Title sheet with sheet index b. Standard Notes and details c. Construction notes d. Plan and profile drawings e. Structural details f. Landscaping plan (if applicable) g. Best Management Practices (BMPs) from the San Mateo County Specifications to use City's template and to include, but not limited to: a. City's general specifications (front-end documents) b. Technical specifications c. Other project appropriate specifications Engineer's cost estimate to include anticipated construction costs. Deliverables: one electronic copy (PDF and AutoCAD) of full-size plans including structural specifications and notes on drawings, one electronic copy of general and technical project specifications (PDF), one electronic copy of structural parameters and calculations (PDF), and one electronic copy of engineer's estimate of anticipated construction costs (PDF and Excel). Optional 16.2- 90% Design Submittal and 100% Final Design Set for Construction This task provides 90 percent plans, technical specifications, cost estimate, and construction schedule. The 90 percent Design Submittal to include, but is not limited to: 1. Incorporate 60 percent design review comments from the City and other stakeholders 2. Prepare a 90 percent Design Submittal consisting of complete construction documents including drawings, specifications and cost estimates. Following written approval from the City, Consultant to develop 100 percent plans, specifications, cost estimates, and construction schedule. Deliverables: 90 and 100 percent Design Drawings (PDF and Civil 3D CAD), final specifications booklet (Word and PDF), Detailed cost estimate (PDF), Draft bid schedule (PDF), and Draft Construction schedule (PDF). Optional 16.3-Bid Phase Assistance and Construction Administration Consultant to provide the following services during the bidding process and construction phase of the project. a. Provide written design clarification responses during the bid phase b. Respond to written questions from prospective bidders, including but not limited to evaluation of alternative construction methods as proposed by the potential bidders. Assist in issuing addenda as directed by the City c. Attend and conduct a pre-construction meeting d. Conduct construction inspection during construction at appropriate stages e. Review shop drawings submittals, change order requests, requests for information and provide written recommendations to the City. There shall be no limit to the quantity of reviews, however, estimated hours for the proposal shall be based on previous similar projects by Consultant f. Participate in the final inspection and assist with the punch list of deficiencies g. Prepare "As-built" drawings based on construction field notes and limited field review by the Consultant Optional 16.5- Jurisdictional Permitting Services The consultant to provide services to support jurisdictional permitting for construction efforts, including but not limited to confirming jurisdictional permitting agencies and the permits required from each, compiling permit requirements, project mitigations, and associated timelines, preparing permit applications and tracking permit status, and preparing required reporting materials. Consultant may use Tasks 16.4, 16.5, etc., to recommend additional services to benefit the project. Questions regarding the information contained in the RFQ/SRS document must be submitted by email to the following: Andrea Coto Assistant Engineer email: acoto@redwoodcity.org All questions must be received by 3:00 P.M. on July 23, 2025. Inquiries received after the stated date will not be accepted.