Renovation of a municipal facility in Lancaster, South Carolina. Completed plans call for the renovation of a municipal facility.

Lancaster County is soliciting proposals from qualified vendors for the installation and support of low voltage wiring, security camera systems, alarm systems, and access control infrastructure across various County facilities. This includes all facilities owned or managed by Lancaster County. Lancaster County reserves the right to reject any or all Offers, to cancel a solicitation, to negotiate specific terms, conditions, and/or provisions on any contract that may arise from this solicitation or, to waive any informalities or irregularities therein as in the best interest of Lancaster County. No contractual obligation or liability on the part of the County shall exist unless and until a final contract is executed. Ambiguous bids, which are uncertain as to terms, delivery quantity or compliance with specifications may be rejected or disregarded if such action is in the best interest of the county. Once awarded, the successful Vendor(s) may be required to provide valid proof of insurance within ten (10) days from Notice of Award and prior to commencing any work, including the following: Worker's Compensation, General Liability and Auto Liability. (The Procurement Code regulates all pre-contract communications with vendors and Procurement personnel must manage and/or witness. All inquiries regarding this solicitation shall be addressed ONLY through the Question/Answer section of this solicitation located in the online portal. ) Scope of Work 4.1. Low Voltage Cabling Pulling and terminating ethernet, fiber, or coaxial for the following: o Data Cabling o Camera Systems o Access Control Systems o Alarm Systems 4.2. Camera System Installation & Support Installation of new cameras, including mounting, aiming, and software setup o Integration with existing Avigilon systems. o Configuration of recording and monitoring stations. o Extensive hands-on experience with Avigilon camera systems. 4.3. Access Control o Installation of door hardware including strikes, maglocks, sensors, and readers. o Integration with Avigilon access control managers systems. o Full system configuration, user credentialing, and zone setup. o Expert working knowledge with Avigilon. 4.4. Alarm System o Configuration, installation, and management of alarm systems. o Expert working knowledge with DMP Virtual Keypad or equivalent o Vendor will ensure seamless integration with access control and video systems. 4.5. Vendor Requirements o Must be licensed and maintain a physical location within the state of South Carolina. o Must provide onsite technical support and installation services. o No third party shall be engaged without the prior express approval of Lancaster County IT Management. o Vendor representatives are required to wear company-branded attire that clearly identifies their affiliation. o Staffing must include multiple team members to handle concurrent projects simultaneously to meet established deadlines. o All vendor staff working on any tasks or projects for Lancaster County must submit a yearly CJIS security addendum (CJISD-ITS-DOC-08140-5.9.1) for Lancaster's documentation of approved contractors. o All vendor staff with access to Lancaster County's camera, alarm, or access control systems must complete yearly email security awareness training provided by Lancaster County. o All quotes must include thorough descriptions of labor costs, equipment costs, and scope of work. 4.6. Warranty and Support All installations must be supported with a minimum 1-year warranty on both labor and hardware. Warranty must include: o Replacement of failed components. o Reconfiguration due to failure. o Full labor and troubleshooting coverage 4.7. Post-Installation Walkthrough Requirement The selected vendor must conduct a final walkthrough with the designated project manager or authorized representative at the completion of each job/project. This walkthrough must take place prior to the submission of the final invoice to ensure all work has been completed to satisfaction and in accordance with the scope of work. o Any deficiencies identified during the walkthrough must be addressed and resolved before billing can be finalized. 4.8. Training and System Utilization Requirements The selected vendor must provide comprehensive training to ensure that end users, administrators, and technical staff are fully equipped to operate and manage the installed systems. Training must: o Be tailored to the specific systems and equipment installed. o Cover full utilization of system features and capabilities, not just basic functions. o Include digital and/or printed training materials for future reference. o Train County staff on the use of the systems to meet operational needs and improve efficiency. 4.9. Onsite Technical Support and Installation Services The selected vendor must provide onsite technical support and installation services for all projects awarded under this contract. This includes, but is not limited to: o Onsite troubleshooting, configuration, and full system integration. o Compliance with all applicable safety standards, including local, state, and federal building and fire codes. o Ensuring all work is performed by qualified, trained, and certified technicians, as applicable for the systems and equipment being installed. o Providing onsite training and support to ensure that staff are fully equipped to operate and maintain the installed systems o Educating staff on maximizing the use of all system features and functionalities, not just basic operations Failure to provide adequate technical support, proper installation practices, or effective system training may be considered a breach of contract. 4.10. Project Documentation Requirement For all projects with a total value of $10,000 or greater, the selected vendor is required to provide a Project Workbook upon completion of the project. This workbook must be submitted as part of the closeout documentation and include, at a minimum: o Scope of work o As-built diagrams and/or system layout o Equipment and materials list o Test results (if applicable) o Warranty information o Maintenance recommendations The Project Workbook must be delivered prior to the submission of the final invoice and reviewed as part of the project closeout process Question Deadline 08/08/2025 at 5:00 PM ET