Site work and outdoor lighting for a playground / park / athletic field in Clermont, Florida. Completed plans call for site work for a playground / park / athletic field; and for outdoor lighting for a playground / park / athletic field.

Project has been Rebid. The City is seeking qualified vendors to provide turnkey services for the retrofit of existing athletic field and court lighting systems with high-efficiency LED technology at multiple city-owned parks and recreational facilities. This project aims to modernize field lighting infrastructure, reduce energy consumption, minimize light pollution, and implement advanced wireless control systems compatible with Musco Control Link. The scope includes the assessment of existing electrical infrastructure, design and installation of LED luminaires, integration of secure wireless control and monitoring capabilities, and provision of long-term warranty and performance guarantees. The retrofit must meet or exceed the latest IES RP-6-20 standards for sports lighting and ensure uniform light levels with minimal glare and spill. Vendors are required to propose individualized, site-specific pricing in both lump-sum and lease-to-own formats across 5-, 10-, and 15-year terms. The lighting systems must support multiple lighting levels, remote and manual operation, robust surge protection, and proactive performance monitoring for a minimum of 15 years. This initiative will improve safety, usability, and operational efficiency across the City's athletic facilities while supporting sustainability goals through energy-efficient lighting upgrades. The meeting will present an opportunity to ask questions and/or seek clarification regarding all aspects of this solicitation. The City will provide written responses as an addendum to formal and material questions received during this meeting. Any verbal discussions at the meeting will not be considered part of the solicitation unless incorporated through the formal written addenda process. Questions asked at the meeting that cannot be adequately answered during the meeting may be deferred until the issuance of the addenda. Potential respondents are requested to bring this solicitation document to the pre-proposal conference, as additional copies may not be available. The City reserves the right to extend the response deadline, request additional information from any respondents, reject all responses, negotiate with the next qualified respondent if negotiations with the top respondent do not result in an agreement, cancel the project, and/or re-advertise the solicitation. The City reserves the right to disqualify any respondent at the sole discretion of the City. Where the successful respondent is required to enter or go into City of Clermont property to deliver materials and perform work or services as a result of an award, the successful respondent(s) will assume the duty, obligation, and expense of obtaining all necessary licenses, permits, and insurance. The successful respondent will obtain, provide, and maintain during the term of the contract the types and amounts of insurance indicated in Section A, "Insurance Requirements." Insurance must be maintained with insurers licensed to sell insurance in Florida and have a B+, VI, or higher rating in the latest edition of A.M. Best's insurance guide. Successful respondent(s) must name the City of Clermont as an additional insured on all liability policies required as a result of an award. When naming the City of Clermont as an additional insured, the insurance company agrees and endorses the policies to state that the City will not be liable for paying any premiums or assessments. The successful respondent's failure to procure or maintain the required insurance program will constitute a material breach of agreement under which the City may immediately terminate the award or contract. All work performed must comply with applicable County and municipal code requirements, as well as the Florida Building Code. The successful respondent will be liable for any damages or loss to the City occasioned by the negligence of the respondent, agent, or any person the respondent has designated to complete the contract as a result of this solicitation. Question Deadline 03/25/2026 at 3:00 PM ET To ensure that all prospective respondents have accurately and completely understood the requirements of this solicitation, the City of Clermont Procurement Services Department will accept written questions. Contact Information Freddy Suarez Procurement Services Director 685 W. Montrose Street Clermont, FL 34711 Email: suarez@clermontfl.org Phone: (352) 241-7350 Event Bid Opening Description: Dial by your location o +1 305 224 1968 US o +1 301 715 8592 US (Washington DC) o +1 309 205 3325 US o +1 312 626 6799 US (Chicago) o +1 646 558 8656 US (New York) o +1 646 931 3860 US o +1 360 209 5623 US o +1 386 347 5053 US o +1 507 473 4847 US o +1 564 217 2000 US o +1 669 444 9171 US o +1 689 278 1000 US o +1 719 359 4580 US o +1 720 707 2699 US (Denver) o +1 253 205 0468 US o +1 253 215 8782 US (Tacoma) o +1 346 248 7799 US (Houston) Meeting ID: 862 2143 8465 Passcode: 868480 Find your local number: https://us06web.zoom.us/u/kej9Nwvgk. The City reserves the right to make multiple awards if deemed appropriate, considering anticipated workload or other factors.