This is a service / maintenance or supply contract in Oak Ridge, Tennessee. Contact the soliciting agency for additional information.

The City of Oak Ridge is seeking qualified emergency management firms to provide consulting services for updating the Emergency Operations Plan (EOP), Emergency Operations Center (EOC) manual, training for key EOC personnel on the updated documents, an exercise (table top/drill) to test the plans, and revisions to the plan after the exercise. These plans must align with Tennessee EOP, Multi-Jurisdictional Response Plan (MJERP), and Department of Energy plan requirements. The purpose of this Request for Proposal is to solicit responses from individuals or firms qualified and competent to render these services. The respondent awarded the contract shall provide emergency management consulting services to the City. Such services are anticipated to include, but may not necessarily be limited to: o Coordination with City staff, contractors, and other stakeholders for the plans and exercise planning o Conduct risk assessment and hazard vulnerability analysis (THIRA) o Provide a gap analysis report o Updated Emergency Operations Plan o Updated Emergency Operations Center Manual o Training EOC Personnel/City Staff on the updated plans o Developing and initiating table-top exercise o After-Action Review of exercise documented o Review and update the plan as necessary, per the after-action review o Final EOP, EOC, and training presentations must be in editable and pdf formats The services to be rendered pursuant to this procurement solicitation are to be offered as a contract for a term of award of two (2) years, effective upon the effective date of any procurement agreement resulting from this procurement solicitation as such procurement agreement is executed in full by both parties. At any time after commencement but before or as soon as practicable after the expiration of this term of award, the City and the respondent awarded the purchase may choose to exercise an option to extend the term of award for up to four times, each time for up to one (1) additional year, for a maximum possible term of award of six (6) year's total, provided: o that both parties' consent to such an extension at that time; o that the decision to exercise such an extension is memorialized in writing and is executed by one or more authorized representatives of each party; o that the same terms and conditions that apply to the original term of award shall also apply to such an extension, except pricing which may be re-negotiated for each extension; o that if the respondent awarded the purchase chooses not to consent to an extension to the term of award, then it shall notify the City of that decision a minimum of six (6) months in advance of the scheduled expiration of the term of award; and o at the City's discretion, such as if the City does not have or anticipates not having a successor service provider selected by the expiration of the term of award, including any extensions anticipated by this procurement solicitation if exercised, the City and the respondent awarded the purchase may negotiate an additional extension beyond such expiration. Note that the City and the respondent awarded the purchase each specifically retain the right, with or without cause, not to extend the term of award. Any requests for information or clarification shall be submitted in writing to Purchasing at bids@oakridgetn.gov by the deadline for questions, August 22, 2025, at 12:00 p.m. local time. The method of Contractor Selection has not been Determined at this time.