This is a service / maintenance or supply contract in Ontario, California. Contact the soliciting agency for additional information.

Project Duration 5 Years Q&A Deadline 09/22/2025 5:00 PM (PDT) On-call services for professional architect and historic preservation consulting services. All qualified consultants must meet the minimum qualifications standards of the Secretary of the Interior Professional Qualifications (Code of Federal Regulations, 36 CFR Part 61), and be capable of furnishing all necessary professional and technical services set forth below. The City will be utilizing General, Federal, State, and other funds for the projects. The list is not exhaustive and may include other services as directed or requested by City staff. The actual Scope of services will be determined on a project-by-project basis. WORKING KNOWLEDGE OF THE FOLLOWING: o Project Administration and Management Services o Site Analysis and Feasibility Studies o Historic Structure Reports and Building Conditions Assessments o Statement of Historic Significance and Identification of Character Defining Features o Conceptual/Schematic Studies o Entitlement Processing o Site Development Planning o Historic Preservation Planning, Review, and Design o ADA Compliance Review and Planning o Implementation of Seismic Retrofitting (or reinforcement) Design Concepts o Urban Design, Application of New Urbanist Principles o Schedule Developing o Construction Document Development, Specification Writing o Cost Estimating Services o Contract Bidding and/or Negotiation Services, i.e., Change Orders, etc. o Construction Contract Administration o Department of Interior Standards for the Treatment of Historic Properties and NPS Preservation Briefs o California Historic Building Code o Adaptive Reuse of Historic Buildings o Federal or State Tax Credit Projects The Consultant will be expected to work closely with staff for the duration of the assigned projects and attend all meetings and workshops, as necessary. Other Details No substitutions will be considered unless written request for approval has been received by the City by Monday, September 22, 2025 by 5 P.M. Such requests shall include the name of the material or equipment for proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the work including changes in the work prompted by the substitution shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The City's decision of approval or disapproval of a proposed substitution shall be final. Please note: Insurance limits are non-negotiable, and awardee will need to provide certification as specified in Bid Documents The bidder is solely responsible for "on time" submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic and hard copy bid shall be at the bidder's sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City's Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline. It is the bidder's responsibility to become familiar with the contract documents in their entirety. All forms in the bid booklet must be properly completed to be deemed responsive. The City reserves the right to award its total requirements to one bidder, or to apportion those requirements among several Bidders as the City may deem to be in its best interests. Award of contract will be made by City Council. Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the "Q&A" tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online. Although price is a factor in selection of supplier(s), award may not be made strictly on the basis of low bid. The City reserves the right to waive any immaterial irregularity in any bid if it is determined to be in the best interest of the City to do so. Select "Place e-bid" to start entering bid information. All information entered is visible only to bidder. Data entered may be "saved" or "submitted" and revised or withdrawn up to the closing deadline. This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City's best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award. The City has established a local preference to vendors located within the City limits of Ontario a 2% advantage in the City's determination of low bid, and a 1% advantage of vendors outside the City but within the County of San Bernardino. The method of Contractor Selection has not been Determined at this time.