This is a service / maintenance or supply contract in Rocklin, California. Contact the soliciting agency for additional information.

The City is seeking proposals from qualified firms to conduct a thorough assessment of the conditions of Rocklin's City buildings and facilities. The City of Rocklin is an incorporated city with a population of more than 73,000 residents, located in Placer County off of Interstate 80, approximately 22 miles northeast of Sacramento, California. The City of Rocklin is a General Law city operating under the City Council/City Manager form of government. The purpose of this Facilities Condition Assessment (FCA) is to evaluate the physical condition of 52 municipally-owned buildings and structures across 22 locations. The FCA will provide a foundation for long-term capital planning, budgeting, and asset management to ensure safe, compliant, and cost effective operations of government facilities that serve the community and support municipal services. This RFP includes a description of the scope of services, proposal requirements, and instructions for submitting your proposal. Failure to follow these instructions may result in rejection of your proposal. No oral representations or interpretations will be made to any proposer as to the meaning of this RFP. In the event that it becomes necessary to revise any part of this RFP, written addenda will be issued. Any amendment to this RFP is valid only if it is in writing and issued by the City department issuing the RFP. No oral interpretations or answers shall bind the City unless confirmed by the City in writing. The City seeks a professional firm to provide a comprehensive assessment of its facilities. Each proposer is required to utilize their expertise to advise and make recommendations in their proposals, including any omission in these specifications which may adversely affect the requirements of the City. The selected firm will conduct on-site facility inspections at all 22 City locations with 52 buildings/structures to report on the condition of interior and exterior building elements, major building systems, and site components; provide analysis and recommendations on the lifecycle and operational adequacy of specified building component and systems; provide a report of current and anticipated deficiencies and estimated cost for replacement and repairs; culminating in the preparation of an executive report with recommendations for the City to plan for safe and efficient building maintenance city-wide. The selected firm will provide a thorough assessment of city-owned facilities conditions. This assessment will include a strategic plan for addressing short and long-term planning needs. A full Scope of Services can be found in Section 5. The City desires a thorough but efficient project timeframe. Reponses to this RFP should include a proposed comprehensive project schedule. All interested firms are encouraged to submit a Letter of Intent to Respond. The deadline to submit the letter is September 17, 2025. Submitting a letter does not guarantee or replace the formal proposal process, nor does the failure to submit a letter prevent an interested firm in submitting a proposal. Event bid description: Your submittal package shall include the following: o One (1) electronic copy of your proposal, not including the cost proposal, in PDF format on flash drive or other electronic media o One (1) cost proposal that shall be submitted in a separate sealed envelope identified by the name of the firm and "Cost Proposal". The City shall not be responsible for proposals delivered to a person or location other than that specified herein. Postmarks will not be accepted and proposals received after the deadline date and time will not be accepted or considered. No exceptions. Deadline for Final Questions 9/26/2025 - City Responses to Written Questions 10/03/2025. All written questions received about the RFP will be distributed in writing to all firms that submitted a Letter of Intent to Respond. Letters can be sent via mail or email to: matt.mcclure@rocklin.ca.us. One comprehensive response to all submitted questions will be distributed to all firms that submitted a Letter of Intent to Respond. The City reserves the right to waive minor defects and/or irregularities in proposals, and shall be the sole judge of the materiality of any such defect or irregularity. All costs associated with proposal preparation shall be borne by the proposer.