This is a service / maintenance or supply contract in Florence, South Carolina. Contact the soliciting agency for additional information.

The City of Florence is accepting sealed proposals from qualified vendors to provide Service to HVAC systems at designated City facilities. The City of Florence, South Carolina (the City) is soliciting proposals from qualified vendors to provide service to HVAC systems at designated City facilities. Responses should be submitted based on the information and guidelines provided in this Request for Proposals. Question Deadline 10/14/2025 at 5:00 PM ET All questions must be directed to Lynwood F. Givens, Purchasing Agent in written format and e-mailed to lgivens@cityofflorence.com. This RFP is being publicly advertised. The City will make the selection based on the responses submitted, interviews with organizations, and then negotiate a final agreement with the selected organization. Responders are welcome to establish consortiums or teams of organizations in connection with this RFP. The final selection of the organization will be based on the criteria set forth in this RFP. Minority Business Owners (minority, woman or Veteran owned businesses) will be afforded full opportunity to submit a response to the Request for Proposals and will not be discriminated against on the grounds of race, color, creed, sex, or national origin in consideration for an award. It is the policy of the City that minority business and women owned business and veteran owned enterprises (MBE/WBE/VBE) have an opportunity to participate at all levels of contracting in the performance of City contracts to the extent practical and consistent with the efficient performance of the contract. Please indicate that you are a minority or woman owned business with your proposal submission. CONTRACT TERM: The City intends to enter a contract for a term of three (3) years. Either party may cancel the contract without penalty with a ninety (90-day) written notice. Entities that provide goods and services within the City limits are required to have a business license. The successful contractor/company will be required to contact the Business License Office, 324 West Evans Florence, SC 29501 prior to commencement of work. The Business License Office's phone number is (843) 665-3173 and the fax number is (843) 665-3171. This solicitation does not commit the City of Florence to award a contract, to pay any costs incurred in the preparation of a response, or to procure or contract for services. The City of Florence reserves the right to accept or reject any or all submissions received as a result of this Request for Proposals, or to cancel it in part or in its entirety if it is in the best interest of the City of Florence. All submitted materials shall become the sole property of the City of Florence. Contractors will relinquish claim for return of submitted material. The City shall have sole discretion in evaluating the responses. The City reserves the right to reject any and all responses and is not bound to accept any response if it is contrary to the best interest of the City Bid date notes: All responses must be sealed and have "RFP 2025-61 HVAC" clearly marked on the outside for ease of identification by the City. Responses may be hand-delivered prior to the submission deadline at the address listed above. The City does not accept electronic/emailed responses. Directions may be obtained by calling (843) 665-3165. Any response received later than the submission deadline will not be accepted or considered.