Site work for a road / highway in Stillwater, Minnesota. Completed plans call for site work for a road / highway.

The Washington County Public Works Department is issuing this request for proposals (RFP) to provide final design engineering services for the County State Aid Highway (CSAH) 5 (Stonebridge Trail N) / County Road (CR) 55 (Norell Avenue N) / CSAH 96 (Dellwood Road N) Intersection Improvement Project. The following lists outline work tasks and associated items that shall be included as part of the contracted services. All reports/documentation must be developed and presented in Microsoft Office and all design files must be developed and presented in MicroStation/ORD adhering to Washington County approved formats unless otherwise noted or requested by the Consultant (the selected firm to perform this work) with approval of the County. The role of the selected Consultant team will be to complete all tasks necessary to take the project to approved construction documents. Washington County will act as the lead agency through all aspects of the project. The County's role as lead agency does not preclude direct and regular interaction between the Consultant and the Township, the City, the Watershed District, and other agencies. External Agency input and review is important; however, the County is to be kept informed of agency dialogue and will assist the Consultant in determining the need and scope of interaction with a particular agency. 2.1. Project Management The Consultant will perform all work necessary to effectively coordinate the project completion, maintain the project schedule and budget, as well as manage the Project Management Team (PMT). The Consultant should host monthly PMT meetings, which will be a mix of virtual and in-person meetings. The proposal should include a summary of the project management measures required to ensure that the project is completed on time, within budget, and in accordance with applicable laws, policies, standards, and good engineering practice. Monthly progress reports shall be submitted with each invoice. The selected Consultant shall develop and implement a project specific Quality Management Plan, which shall be available for review upon request during the project. 2.2. Data Collection The Consultant shall collect existing data and reports relevant to the project area and obtain new information as needed for all aspects of the project. Washington County will provide the following information to the successful Consultant: o Aerial imagery o Topographic Survey o Existing CAD files associated with approved layout o Existing Right of Way information o Record Plans o Existing Project Tech Memos 2.3. Public and Agency Engagement 2.3.1. Public Engagement Project Website Washington County has created a project-specific website, which will be available throughout the duration of work, as well as throughout construction. The selected Consultant will be responsible for providing text and graphics to support the website throughout the project. Public Events and Newsletters Assist the County in conducting public engagement and outreach throughout the project. This will include but is not limited to public open house(s), public mailers, social media, and email outreach as necessary to maximize attendance and audiences. The county anticipates at least one additional open house will be needed prior to construction to share construction stagging/detours and overall construction schedules. The Washington County Style Guide, shall be used to create documents for the public (newsletters, post cards, posters, etc.), but Consultants are encouraged to develop and present cost effective solutions to get the public involved. 2.4. Design Services Utility Coordination For the purposes of this RFP, "utilities" shall mean and include, but not be limited to, all privately, publicly, or cooperatively-owned pipes, lines, antennas, or facilities for the distribution or transmission of electrical energy, gasoline, oil, natural gas, water, sewage, steam, cable TV, telephone or other material and communication lines and devices. The Consultant shall obtain the locations of all utilities that exist within the limits of construction and which may be affected by the project. Utility location information shall be obtained directly from the utility owner unlesssuch meansis notfeasible. All utilitiesshall be identified asto owner, type and size. All utilities shall be shown on the plans in accordance with the requirements of the "Utility Notification Law", Minnesota Statute Section 216D.04. The Consultant shall contact the utility owners and use all customary procedures to review the existing locations and discuss all utility relocations necessitated by the project construction as well as any other revisionsto the utilities, orinstallation of new utilities, within the project limits which may be deemed desirable to accomplish in conjunction with the project construction or for which the Consultant has learned will be required in the future. The procedures outlined in the MnDOT Utility Accommodation and Coordination Manual for utility identifications and notifications are applicable for design activities. The subsurface utility information to be provided in the final plans shall be utility Quality Level D and/or C. Quality levels shall be determined according to the guidelines of CI/ASCE 38.-.2, entitled "Standard Guidelines for the Collection and Depiction of Existing Subsurface Utility Data." The Consultant shall develop a callout on the plans of any conflicts and required changes to existing utility facilities. If conflicts with public utilities are present, utility identification / information / coordination meetings will be arranged by the Consultant with the owner of these facilities and Washington County to determine appropriate solutions. Construction Plans and Specifications Plans and specifications will include all elements and details required by the Minnesota Department of Transportation (MnDOT) State Aid (CSAH), local and permitting agency standards. At 90%, and 100% plan completion, design and supporting technical work (calculations, assumptions, documentation, etc.) shall be submitted to Washington County for review and comment. Right of way services are not needed as part of this contract. At the same time as the 90% and 100% plan submittal, the consultant shall provide project specific special provisions (600's), external agency specifications, and attachments for the bid package (geotechnical report, permits, etc.). Final plans and specifications will be submitted by the Consultant to MnDOT for approval. Any questions regarding this RFP should be directed via email to andrew.giesen@washingtoncountymn.gov by 3:00 PM on Friday, October 31, 2025