This is a service / maintenance or supply contract in Tacoma, Washington. Contact the soliciting agency for additional information.

The City of Tacoma, Tacoma Power is soliciting bids for a three (3) year contract to provide Electrical Products (Stock) on an as-needed. Price adjustments will be considered on a quarterly basis per the schedule below. Documentation shall be provided to support any proposed price increases. No price adjustments for vendor profit margin will be considered. Price adjustment dates will remain the same for contract renewal options. All price escalations quoted shall be a percentage increase of the previous year's price. Any proposed price increase to contract line items must be beyond the control of the vendor and supported by written documentation from the manufacturer or wholesale distributor indicating new higher cost adjustment in effect. Price increases will be adjusted only to the amount of cost increase to the vendor. Supporting documentation must be included with each request for price adjustment. No adjustment will be made for vendor profit margin. At the City's discretion, the pricing adjustment terms may be waived for extraordinary conditions that could not have been known by either party at the time of bid or other circumstances beyond the control of both parties. Requests for increases or decreases, other than scheduled, shall be sent to City of Tacoma Procurement and Payables accompanied by documentation supporting the requested change. No other individual or City Department is authorized to approve such modifications. Changes shall be considered effective upon Supplier's receipt of a revised contract document. Concurrence is implied unless Supplier rejects the changes in writing immediately upon receipt of the revised contract document. Multiple contracts may be awarded from this bid. The quantities shown are estimates only and not a guarantee for any particular dollar or unit volume. On the attached general terms and conditions, item # 9 does not apply to these stock items on this bid. Any equivalents submitted on this bid will be evaluated by the Tacoma Public Utilities Material Evaluation Committee at a later date for future contracts. Any bidder may be notified to clarify their bid proposals. This action shall not be construed as negotiations or an indication of intentions to award. The bidder must be able to provide the information within two (2) business days. All bid pricing shall be FOB Destination, freight prepaid and included in the unit price. Updated Products: During the contract term, if items on the contract are being replaced and updated by the manufacturer, the supplier may submit the manufacturer information, technical specifications and pricing to the Purchasing Division for consideration. The supplier shall provide this updated product information to the Purchasing Division as soon as it becomes available by the manufacturer. If the replacement product is not approved, the vendor will be notified and the current item on the contract will be removed. Other governmental entities in the State of Washington could potentially enter into contracts with the successful bidder(s) based on the same terms and conditions, through Interlocal Cooperative Purchasing provisions. The estimated usage listed in this solicitation does not include any Interlocal Cooperative usage, nor is it guaranteed. Please extend net price and provide net total value. Circle or underline the model/brand quoted or bid may be considered non-responsive. Delivery date will default to two weeks ARO if vendor fails to provide. Minimum order quantities not matching the amounts shown may not be accepted. We are unable to verify receipt of submittals due to the large volume of submittals received. Responses must be submitted on the provided city of Tacoma bid solicitation form. Additional Products: The City of Tacoma reserves the right to add additional products with mutual agreement of the supplier as long as the same pricing structure/discount percentage applies, as given in the original contract.