Renovation of a municipal facility in Thunderbolt, Georgia. Conceptual plans call for the renovation of a municipal facility.

The Town of Thunderbolt is now accepting proposals from experienced and qualified construction firms, herein referred to as Contractor, whom are interested in providing engineering services required for both the design services and construction administration from concept for the Thunderbolt Town Hall Roof Project. The selected firm will be responsible for the construction and other related items including design, permitting, specification and drawing preparation, overseeing construction services, and other items that may be required by local, state or federal regulations. All questions regarding this RFP will be shared with all Bidders and should be submitted in writing in electronic format and emailed to: Matthew D. Walker Town Administrator mwalker@thunderboltga.org Scope of Services: The Town of Thunderbolt has the need for consulting, design, engineering and ongoing observation on our Town Hall Roof Replacement/Repair. This Request for Proposal (RFP) describes requirements for professional consulting services to produce the necessary construction documents, and specifications for this project. The successful proposer shall provide the following services: 2.1.1 Preliminary Engineering: The consultant shall prepare a survey of the site to become fully knowledgeable of the project. The survey shall include: o Detailed measurements to prepare preliminary design plans. o Test cuts and laboratory tests as necessary to identify the existing roof system or sealants to be repaired or replaced. o Identifying necessary repairs, identifying necessary drainage improvements, and examining construction details. o Perform condition assessments of the existing roof system or building envelope. o Make recommendations for necessary repairs, drainage improvements and/or possible replacement and provide descriptions of the benefits of different system options and the associated costs. o Consultant to provide estimated cost for any improvements recommended. o The consultant shall attend on-site meetings and make recommendations for preliminary design, project design and bidding as required. o Attend all project coordination meetings as required. 2.1.2 Preliminary Design o Provide Owner with Preliminary Design Drawings for approval. o Prepare application and submit drawings and attend necessary meetings to obtain approvals as required to satisfy any local, State or Federal entity permitting requirements. 2.1.3 Final Design: After approval of preliminary design. o Prepare a complete set of construction documents, including "to scale" drawings and details. o Provide the Town with a complete set of Drawings marked "Approved for Construction" and a complete set of Technical Specifications for the project, including but not limited to Town of Thunderbolt Standard Contract Documents o Submit design for building permit. o All designs must be sealed by a Georgia Registered Design Professional 2.1.4 Preparation of construction cost estimate. 2.1.5 Completing revisions to the plans and specifications as necessary based on comments received from the Town of Thunderbolt. 2.1.6 Construction drawings shall be signed and sealed by a Georgia registered design professional. . 2.1.7 All drawings and specifications shall be in sufficient detail to obtain fixed construction bids and apply for permits. 2.1.8 Bidding Services: After the final design documents have been reviewed and approved by the Town of Thunderbolt, bidding services shall be provided including but not limited to: o Transmission of a complete set of approved plans and details to the Town. o Compilation and submission of addenda. o Responding to comments from involved parties. o Attendance at pre-bid conference. o Preparation and distribution of minutes of the pre-bid conference. o Evaluation of substitutes. o Contractor evaluation and recommendation. 2.1.9 Contract Administration: After the bid phase has been completed and an acceptable bid has been awarded by the Town of Thunderbolt, contract administration services shall be provided including but not limited to the following: o Attendance at the pre-construction conference. o Preparation and distribution of minutes from the pre-construction conference. o Attendance at project meetings o Shop drawing and submittal review. o Oversight of testing and inspections. o Evaluating change order proposals o Reviewing pay requests o Attendance at final inspection o Preparation and distribution of minutes of all meetings. o Compilation of punch list following substantial completion. o Compilation of all closeout documentation. 2.1.10 Construction Services: During the course of the work, the consultant shall observe the work on a regular basis, for purposes of design compliance and overall quality of the work. The specifications and contract documents will dictate the materials to be used and the method of installation. The consultant will monitor the project to provide communication to the Town regarding whether the work is progressing according to the plans and specifications and will offer an opinion as to the quality of the application of the materials. The consultant will submit a written report following each inspection with photographs and documentation regarding any changes in the work or application techniques, discussions with contractor, and general observations. 2.1.11 All drawings to be delivered in .pdf. Specifications are to be provided in Word format for inclusion with Town of Thunderbolt "front end" documents, without the need for document format changes.