This is a service / maintenance or supply contract in Daytona Beach, Florida. Contact the soliciting agency for additional information.

The County of Volusia is seeking competitive sealed bids to furnish irrigation system parts and supplies to the County of Volusia, Florida. The resulting Master Agreement may be used by all County departments on an as-needed basis. Question Submission Deadline: January 30, 2026, 11:59pm Award Term The County is looking to promote partnership relationships within the policies and procedures of public procurement. Pursuant toward that end, the successful Respondent shall be awarded an Agreement for an initial three (3) year term with the option for two (2) subsequent one (1) year renewals. All renewals will be contingent upon mutual written agreement and, when applicable, approval of County Council. Disadvantaged Businesses The County Council has adopted policies, which assure and encourage the full participation of Disadvantaged Business Enterprises (DBE) in the provision of goods and services. The County encourages joint ventures between majority-owned firms and qualified disadvantaged, minority, and/or women-owned firms. Change in Scope of Work/Service The County may order changes in the Work/Service consisting of additions, deletions, or other revisions within the general scope of the Agreement. No claims may be made by the Contractor that the scope of the project or of the Contractor's services has been changed, requiring changes to the amount of compensation to the Contractor or other adjustments to the Agreement, unless such changes or adjustments have been made by written amendment or modification order to the Agreement signed by the appropriate County signatories and the Contractor. If the Contractor believes that any particular Work/Service is not within the scope of Work/Service of the Agreement, is a material change, or will otherwise require more compensation to the Contractor, the Contractor must immediately notify the County Project Manager in writing of this belief. The Contractor and County shall negotiate modifications to the Agreement in good faith and agree upon equitable adjustment for any changes in Services or other obligations required of the Contractor due to such modifications. The Contractor must assert its right to an adjustment under this clause within thirty (30) days from the date of receipt of the written order. The County reserves the right to negotiate with the awarded Contractor(s) without completing the competitive bidding process for materials, products, and/or Services similar in nature to those specified within this solicitation for which requirements were not known when the Solicitation was released. 5.1. Irrigation System Parts and Supplies The County of Volusia is seeking competitive sealed bids to furnish irrigation system parts and supplies to the County of Volusia, Florida. The resulting Master Agreement may be used by all County departments on an as-needed basis. There is no guarantee of any minimum expenditure by the County. 5.2. Pricing A. Bidders shall complete section 6. Pricing proposal, which will be used as a basis for evaluation of quotes. The ability to provide all items listed on section 6. Pricing proposal will be part of determining the lowest bidder, however other manufacturers/products may be purchased during the term of the agreement. B. Bidders shall be consistent in the method in which discounts are given; i.e. whichever manner the vendor states in section 6. Pricing proposal is the manner in which the discount(s) shall apply for the entire term of the resulting Agreement. All discounts shall be applied to prices that would be paid by the general public. C. Bidders shall provide a fixed discount for additional items not described in this bid. D. Purchase receipts and/or packing lists from the Contractor shall clearly indicate where a discount has been applied. E. All pricing listed in section 6. Pricing proposal, and the fixed discount shall remain firm for the term of the Agreement resulting from this bid. 5.3. Invoicing In order for payments to be processed in a timely manner, invoices shall be sent to the ordering department. It is the Vendor's responsibility to confirm the invoice address at the time of order. Invoices sent to an incorrect address may result in a delay in payment to the Vendor. 5.4. Pick Up/ Delivery A. Materials/supplies may be picked up by a county employee with a valid County of Volusia I.D. badge or may be requested to be delivered to any area of the County. It shall be the responsibility of the Vendor to obtain the signature of all County employees picking up materials/supplies and to confirm that said signature matches the employee's I.D. Badge. B. There shall be no minimum order, either in quantity or cost, pertaining to this Agreement. C. It is the intent of the County to award to a Vendor(s) who serves both the west and east sides of the county. Therefore, the County has the option to award to multiple Vendors if deemed to be in the County's best interest. Vendors shall have a retail facility within fifteen (15) miles of DeLand and/or within fifteen (15) miles of Daytona Beach. D. If the County request delivery, Vendor shall receive prior approval on the delivery charge from the County Project Manager. Approved delivery fees may be added to invoice as a separate line item.