Remodeling of a library in Sierra Vista, Arizona. Completed plans call for the remodel of a library.

Summary The City of Sierra Vista is seeking proposals from qualified audiovisual (AV) integration firms to provide, install, configure, and commission a comprehensive audiovisual system for the Mona Bishop Library Conference Room located at the Sierra Vista Public Library. The selected proposer will furnish all required equipment, labor, programming, testing, and training necessary to deliver a fully functional, user-friendly AV solution that supports presentations, public meetings, training sessions, and hybrid/video conferencing. The system must integrate seamlessly with existing City standards and equipment and meet all technical, performance, and scheduling requirements outlined in this Request for Proposals (RFP). Proposals must include detailed technical specifications, a project plan and schedule, a complete cost breakdown, and evidence of relevant experience with similar public-sector or institutional AV installations. Background The City of Sierra Vista Public Library serves as a central hub for community engagement, public meetings, educational programming, and staff training. The Mona Bishop Library Conference Room is frequently used by City departments, community organizations, and the public and requires a modern, reliable audiovisual system capable of supporting diverse uses, including in-person and remote participation. To enhance functionality and improve the user experience, the City intends to upgrade the conference room's audiovisual capabilities with a standardized AV solution that aligns with existing City equipment and operational practices. The upgraded system will include a large-format display, integrated audio system, microphones, user input options for personal devices (BYOD), optional video conferencing capability, and a centralized touch panel control interface. The City is issuing this RFP to identify a qualified AV provider with demonstrated experience in designing and installing complex audiovisual systems in environments such as training rooms, conference rooms, and public libraries. The City seeks a turnkey solution that ensures reliability, ease of use, compatibility with existing systems, and long-term value. All questions related to solicitation shall be submitted in writing through the OpenGov Question/Answer Tab via the City's e-Procurement portal, on or before Thursday, January 29, 2026 at 3:30 pm. Scope of Work 4.1. Qualifications The successful proposer must have been in the business of providing the services described in this RFP for the period of three (3) years. This RFP will request references of other government agencies or districts where similar services were performed who can vouch for your work performance. 4.2. Required Services 1) The successful company must have access to and provide the following brands in their proposal: Extron, Chief, Shure, and Middle Atlantic Products. These four brands have been established as a standard to match existing City equipment; equivalents will not be accepted. 2) The provider shall have been in the business of providing complex AV systems for a minimum of three years in training rooms, conference rooms, and public libraries. 3) The awarded proposer will be required to provide a Certificate of Insurance, naming the City of Sierra Vista as additional insured prior to commencing work on City property. Question Deadline 01/29/2026 at 3:30 PM MT