Site work for a transportation facility in Petaluma, California. Completed plans call for site work for a transportation facility.

The Sonoma-Marin Area Rail Transit District (SMART) is a Special District within the State of California that owns, maintains, and operates passenger rail service in Sonoma County and Marin County. In addition to passenger rail service, SMART is a common carrier that owns and operates freight rail services within Sonoma County, Marin County, and Napa County. SMART is seeking Sealed Bids from qualified, licensed, and experienced contractors to perform approximately, 40,000 feet of track surfacing, lining, and ballast restoration on SMART's mainline track. Contractor shall perform track surfacing, lining, and ballast restoration on portions of its railroad system to restore track geometry, improve ride quality, and maintain compliance with applicable FRA standards. Ballast material will be provided by SMART and SMART staff will transport and dump ballast at the designated locations, unless otherwise noted in the solicitation documents. Work will be performed within an active railroad right-of-way and shall be coordinated with SMART operations to avoid disruption to passenger and freight service. Contractor shall achieve Substantial Completion of the project within 45 calendar days from the date from when the Notice to Proceed is issued. Intent to Bid Due Date Online Portal Deadline to indicate your intent to Bid Mar 27th 2026, 2:00 PM PDT Mandatory - Yes Question Deadline 03/13/2026 at 5:00 PM PT Questions Due Date Online Portal *pre bid info: The Pre-Bid Meeting is expected to last approximately 1 hour. 2:00 PM PST - 3:00 PM PST Deadline to Issue Final Addendum Bonfire Deadline for Issuing a Final Addendum Mar 18th 2026, 12:00 AM PDT - Mar 18th 2026, 12:00 AM PDT No *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document. A. Work as described in the bid solicitation documents. Unless provided otherwise in the Contract Documents, all risk of loss to Work covered by Contract Documents shall rest with Contractor until Final Acceptance of the Work. The cost of maintenance and operation of systems and equipment prior to Final Acceptance will be considered as included in the prices bid and no direct or additional payment will be made to Contractor. B. Work may not commence until SMART has issued a Notice to Proceed. C. Contractor shall perform a pre-sight inspection of all designated locations to ensure that ballast has been dumped prior to initial work start to determine appropriate sufficient ballast material for the task at designated locations and inform the SMART Maintenance of Way Manager or designee if any additional ballast material will be needed. D. Contractor shall furnish all supervision, labor, materials (except ballast which SMART is supplying and distributing), equipment, transportation, and any other incidentals necessary to surface and line the track and restore the ballast. E. Contractor is required to perform all work under the supervision of a qualified superintendent or general foremen experienced in railroad track construction and rehabilitation. F. All track rehabilitation shall be performed by supervisors, operators, and laborers experienced at journey level in railroad track rehabilitation. Supervisors, operators, and laborers not qualified to rehabilitate the railroad track will be removed and replaced by qualified personnel when requested by the SMART Manager, at his sole discretion. G. Contractor shall use a production type tamper for this work (I.e. Jackson 6700, Mark IV, or SMART approved equivalent). The tamper shall have a manufacture date of 2012 or later. H. All equipment shall be compliant with Federal Railroad Administration ("FRA") Part 214 Subpart D requirements. I. Contractor may use the following designated locations for storage of Contractor's railbound equipment during periods of non-use: i. South Leg of Wye - MP 25.5 ii. Burdell Auxiliary - MP 31.0 iii. Park Auxiliary - MP 39.5 iv. Willow brook - MP 42.1 v. Fulton Yard - MP 58.5 Any other location for tie up will be directed and instructed by SMART. J. SMART will provide a qualified Employee-In-Charge ("EIC") at all times while the contractor is working on or fouling the track. K. SMART will mark all bond wires and conduits prior to Contractor beginning any work. L. If the Contractor damages a marked conduit or wire, the Contractor will be charged SMART's actual cost for the repair. M. If the Contractor hits an unmarked conduit or wire, SMART will be responsible for the repair costs. N. The Contractor shall surface the track to zero crosslevel (+-1/8") on tangent track and to the proper crosslevel elevation as designated by the SMART Manager for curves. Line swings and hanging/down wires are not acceptable. O. Ballast will be regulated such that all cribs are full, and shoulders are uniform. Ballast slopes shall be regulated at a 2:1 slope. P. This work will be performed on track with concrete crossties; broom shall be set up accordingly. Ballast will be completely broomed off the ties and plates for the surfacing to be considered complete. Q. Contractor shall restore original superelevation (Tie tags are in place for every 1/4 " of elevation change in the spirals) and plot and smooth the alignment. The finish curvature/superelevation combination must produce the required allowable speed for the location. R. Curve alignment shall be uniform, based on the average alignment in the body of the curve. Alignment on "Entering" and "Leaving" curve spirals shall be increased or decreased respectively at a uniform rate, leaving no "swings". . S. The Ballast shall be spread, and the track raised in a series of lifts to the required height as indicated by the tolerances. Currently the ballast cribs are full and shoulders are to standard. The ballast restoration work involves filling the cribs, restoring the shoulders, and brooming the ties. No single tie shall be higher than four inches. In raising the track, jacks or equipment shall be so regulated as to avoid bending of angle bars or straining of joints. Jacks shall be simultaneously used and properly spaced at not more than 10 feet to avoid breaks or bends in the rail when the track is raised. Both rails shall be raised simultaneously and to proper crosslevel by utilizing automatic tampers or standard track level boards with each set of track raising jacks. Each tie shall be tamped from 12 inches inside the rail to the end of the tie. Tamping will not be permitted in the middle of a tie where ballast is to be let to settle of its own accord. Both ends of a tie shall be tamped simultaneously and tamping inside and outside the rail shall be done at the same time. T. After the track is surfaced and lined according to the tolerances, the ballast shall be trimmed neatly, and surplus material shall be spread evenly along the ballast shoulder. Dressing the ballast by placing earth higher than the ballast toe and thus preventing proper drainage is not permitted. U. The Contractor shall perform the necessary operations to assure that all ties are at right angles to the track as practical with standard railroad procedures. V. Tampers frequently cause signal failures due to broken signal wire, including bonding, fouling, and track wires. SMART's EIC and/or Signal Technician shall be notified immediately if the Contractor's forces become aware of any damage to signal bonds, wires, or wayside appliances. W. SMART has dual control power operated switches and hand throw electric locks. Any cost to repair a switch, hand throw mechanism, dual control power operated switch machine, or associated rods and linkages damaged during the course of this will be borne by the Contractor. X. The use of too many insertions with a squeezing tamper may cause a center-bound track condition. Generally, two squeezes per tie up to 1-1/2" of raise with one additional insertion and squeeze for each additional one inch of raise is preferred. Joint ties should be given one additional squeeze compared to other ties. Y. In locations where squeeze tampers cannot fill and compact ballast, such as at frogs, guard rails, switch portions of turnouts and headblocks, etc., provisions must be made to mechanically tamp with hydraulic tools or other power hand tamping tools. Z. On curves, the high rail should be used as the line rail and the low rail should be used as the grade rail. AA. When surfacing turnouts, the straight side of the turnout should be used as the line rail. Turnout surfacing shall at a minimum begin at the last transition tie ahead of the points and continue through the last wood tie behind the frog. BB. Track shall not be raised in, or under structures where the overhead clearance may be compromised without advance approval of the SMART Manager, so that the Contractor can be made aware of the maximum allowed raise. CC. The finished track alignment shall be free of surface or line irregularities caused by the surfacing process. Intent to Bid by Mar 27, 2026 2:00 PM PDT. DD. After ballast regulating in turnouts, cribs for switch points, switch rods, and guard rails must be pocketed and clear of ballast. EE. Track shall not be raised in, or under structures where the overhead clearance may be compromised without advance approval of the SMART Manager, so that the Contractor can be made aware of the maximum allowed raise. FF. The finished track alignment shall be free of surface or line irregularities caused by the surfacing process.