Renovation of an educational facility in Arlington, Virginia. Completed plans call for the renovation of a educational facility.

Project Description and Background: APS is currently seeking Bids for the Project. The Contractor will be responsible for furnishing all tools, equipment, labor, materials, and miscellaneous items needed for a complete turnkey Project. The Contractor's responsibilities are described in the Construction Documents and shall include but are not limited to: 1. replacement of low-slope and steep-slope roofs, 2. masonry, 3. metal fabrications, 4. walls panels, 5. sheet metal flashing and trim, 6. roof accessories, 7. sealants, 8. painting, 9. elastomeric coatings, 10. plumbing, 11. HVAC, 12. electrical, and mechanical. This is Arlington County School Board's, operating as Arlington Public Schools ("APS" or "Owner"), Invitation to Bid Number 28FY23 ("ITB") for the Randolph Elementary School Roof Replacement, located at 1306 S. Quincy Street, Arlington, VA 22204, (the "Project"). Sealed Bids in response to the ITB shall be solely received electronically, through a secure cloud-based file sharing platform as described and explained in this ITB ("Platform"). Bids shall not be received at the Syphax Education Center by mail, express mail, in person, or by courier. Bids shall be accompanied by a certified check, cashier's check, cash escrow or a Bid bond in an amount not less than five percent (5%) of the amount of the Total Bid as a guarantee that if the Contract is awarded to the Bidder within the later of one hundred and If the Bid security is provided in the form of a Bid bond, the surety company shall be licensed to conduct business in Virginia and be listed on the United States Treasury twenty (120) days following Bid Opening or one hundred and twenty (120) days following issuance by the Owner of a Notice of Intent to Award to the Bidder, it will enter into the Contract for the Project mentioned in the Bid at the amount of the Bid and provide any required performance and payment bonds. The amount of any performance or payment bonds will be determined based on the Contract Price at the time of award, and is subject to adjustment thereafter as provided in the Contract Documents. The obligee or payee on all bonds shall be Arlington Public Schools. Bidders wishing to submit a Bid in response to the ITB are required to upload the Mandatory Requirements found in the Instruction to Bidders into the Platform through the link found on the Current Solicitations webpage, which can be located by accessing the APS Procurement Office website. A link to the webpage is provided below. Found under the Due Date column for ITB 28FY23 of the Current Solicitations table is a link for Bidders to submit their Bids. ("Link to submit Bid - ITB 28FY23"). To assist Bidders with the submission of their respective Bids, screenshots of the steps required to submit a Bid are attached as Appendix 1 to this ITB.Department's latest Circular 570. The Bid bond shall be prepared on the Bid Bond Form included in the Bid Documents. The attorney-in-fact who executes such Bid Bond on behalf of the surety must attach a notarized copy of its power-of-attorney as evidence of its authority to bind the surety on the date of execution of the Bid Bond. A copy of the Bid Bond shall be provided with the Bid Department's latest Circular 570. The Bid bond shall be prepared on the Bid Bond Form included in the Bid Documents. The attorney-in-fact who executes such Bid Bond on behalf of the surety must attach a notarized copy of its power-of-attorney as evidence of its authority to bind the surety on the date of execution of the Bid Bond. A copy of the Bid Bond shall be provided with the Bid.If the Bid security is in the form of cash, certified check, or cashier's check, the Bidder shall submit a Bid with its Bid a security agreement conforming substantially in form and effect to the Bid Bond Form and if the security is a certified check or cashier's check a copy thereof, and shall provide to the Owner the cash, certified check or cashier's check prior to Bid Opening as a condition of the Bid being deemed responsive. The Owner shall be authorized to deposit such check or cash and to apply the funds in accordance with the security requirements set forth herein. The Bid Bond or Bid security agreement must clearly make reference to the solicitation number and Bid title set forth in the Invitation to Bid.Bid security in the form of certified checks, cashier's checks or cash will be returned to all unsuccessful Bidders who submitted a certified check or cash within the earlier of rejection of all Bids or one hundred and twenty (120) days after Bid Opening or one hundred and twenty (120) days following issuance by the Owner of a Notice of Intent to Award to the Bidder If approved by the Arlington Public Schools' Attorney, a Bidder may furnish a personal bond, property bond, or bank or savings institution's letter of credit on certain designated funds in the face amount required for the Bid Bond. Approval shall be sought a minimum of seven (7) business days prior to Bid Closing in order to give the Owner sufficient time to evaluate the request. Approval shall be granted only upon a determination that the alternative form of security proffered affords protection to the Arlington Public Schools equivalent to a corporate surety's bond. The successful Bidder, at the time of the execution of the Contract, shall furnish a Performance Bond and a Payment Bond, each in an amount equal to one hundred percent (100%) of the Contract Price and the Contract shall not be deemed to have been fully executed until such bonds are provided. Bonds shall be on the forms herein provided and shall be issued by a surety company licensed to conduct business in the commonwealth of Virginia and listed on the United States Treasury Department's latest Circular 570, and otherwise acceptable to Arlington Public Schools. The Performance Bond and the Payment Bond shall be in effect as of the date the successful Bidder signs the Contract, and if executed prior to the date the successful Bidder signs the Contract shall include written certification from the surety that the bond is effective as of the date of the Contract. If the successful Bidder is a partnership or joint venture all partners or ventures shall execute the bond as principal in a personal and not representative capacity, in addition to execution of the bond by the Contractor as principal. Cost of said bonds shall be included in the Contract Price. For a Bid to be considered for award of a Contract, the Bid must be received in the Platform by no later than 11:59 P.M. on Monday, September 19, 2022 ("Bid Closing"). Bidders are strongly encouraged to submit their Bids in advance of Bid Closing to allow sufficient time for the Bids to be uploaded into the Platform before the Bid Closing. The time a Bid is reflected as having been received shall be determined by the time shown under the Activity in the Folder log ("the Log"). If the upload time shown in the Log is after Bid Closing, the Bid will be considered non-responsive and will not be considered for Contract award. Bids received after the Bid Closing shall not be considered. For further information, please contact Brandon Christian at brandon.christian@apsva.us or, (703) 228-7649 Refer to Section 13, Examination of Site, of the Instructions to Bidders, for information on visiting the Site following the Conference. Minutes of the Conference, including but not limited to questions and answers presented at the Conference, will be issued in writing by the Procurement Office as an Information Item and distributed in the same manner as an Addendum, as set forth below. Bidder's Questions: All questions regarding this solicitation, other than those submitted at the Conference, must be submitted in writing via email, addressed to Brandon Christian, Procurement Office, Procurement Agent, at brandon.christian@apsva.us, with copies to David Stash, Maintenance Services, Project Manager, at david.stash@apsva.us and Sherre Bartlett, AIA, CDT, Owner's Representative (Architect), at slb@gainc.com. Questions must be received by 5:00 P.M. local time, September 13, 2022. The Procurement Office will issue written answers to all questions timely submitted. The Procurement Office will issue written answers to all questions raised at the Conference as an Information Item. Information Items shall be posted on ("the APS website") and shall be posted on Virginia's online electronic procurement system ("eVA"). It is the responsibility of each Bidder to access this information. Modification of the Bid Documents shall be accomplished only by a written Addendum issued by APS. If the answer to a question modifies the Bid Documents, it will be incorporated in and published as an Addendum. No answer to a question as an Information Item shall be deemed to be an Addendum. Addenda: The Bid Documents shall be modified only by written Addendum issued by APS. All Addenda shall be deemed to be a part of the Bid Documents. All Addenda shall be posted on the APS website and on eVA. It is the responsibility of each Bidder to access this information. The Bidder shall identify on the Bid Form in the space provided all Addenda received by the Bidder and which are included in the Bid, or the Bidder can include a copy of all Addenda with its Bid. It shall be the responsibility of each Bidder to confirm prior to submission of a Bid that it has received all Addenda. Failure of a Bidder to in fact have done so shall not relieve the Bidder from the requirements of the Bid, including all Addenda issued. Failure to comply with this requirement does not automatically make a Bid non-responsive. By submitting a Bid, the Bidder agrees that it is bound by its Bid and that it will accept any Contract awarded even if it did not obtain all Addenda before submitting a Bid. Information Items: All questions received timely, including those at the Conference, shall be addressed by written Information Item. The Bid Documents shall not be modified by an Information Item. All Information Items shall be posted on the APS website and shall be posted on eVA. It is the responsibility of each Bidder to access this information. Submission of Bids: Bidders wishing to submit a Bid in response to the ITB are required to upload the Mandatory Requirements found in the Instruction to Bidders into the Platform through the link found on the Current Solicitations webpage under the Procurement Office website. A link to the webpage is provided below. Found under the Due Date column for ITB 28FY23 of the Current Solicitations table is a link for Bidders to submit their Bids. ("Link to submit Bid - ITB 28FY23"). To assist Bidders with their Bid submission, screenshots of the steps required to submit a Bid are attached as Appendix 1 to this ITB. For a Bid to be considered for award of a Contract, the Bid must be received in the Platform by no later than 11:59 P.M. on Monday, September 19, 2022 ("Bid Closing"). Bidders are strongly encouraged to submit their Bids in advance of Bid Closing to allow sufficient time for the Bids to be uploaded into the Platform before the Bid Closing. The time a Bid is reflected as having been received shall be determined by the time shown under the Activity in the Folder log ("the Log"). If the upload time shown in the Log is after Bid Closing the Bid will be considered non-responsive and will not be considered for Contract award. Bids received after the Bid Closing shall not be considered. Bids submitted by email or facsimile will not be accepted. Bids shall not be received at the Syphax Education Center by mail, express mail, in person, or by courier. Bids shall be submitted only through the Platform. Negotiation Procedures in the Event the Apparent Low Bid Exceeds Available Funds: The Apparent Low Bid and the Apparent Low Bidder shall be the lowest responsive Bid from a responsible and qualified Bidder based upon the Total Bid as set forth in the Bid Form. If the Apparent Low Bid is within available funds, the Contract, if awarded, will be awarded to the Apparent Low Bidder for the entirety of the Work identified in the Contract Documents for the Total Bid subject to such Modifications which may arise subsequent to Bid Closing. The funds available for this Project will be announced immediately after Bid Closing and before Bid Opening. 1. If the Apparent Low Bid is not within available funds APS may negotiate with the responsible and qualified Bidder submitting the lowest responsive Total Bid ("Lowest Total Bid Bidder"). These negotiations may include consideration of value engineering, substitution of materials or equipment, and such other modifications of the proposed scope of the Project, Contract Period, or other Project requirements which are consistent with the Project as initially procured and with the public needs Arlington Public Schools has a duty to satisfy. APS also may attempt to obtain additional funding to increase available funds. APS and the Lowest Total Bid Bidder will discuss all such proposed means for achieving a Contract Sum within available funds for a period not to exceed forty-five (45) Days from Bid Opening. 2. If APS and the Lowest Total Bid Bidder are unable to reach agreement within such forty-five (45) Day period, APS may elect at any time either to reject all Bids and cancel this solicitation, or to terminate discussions with the Lowest Total Bid Bidder and initiate discussions with the responsible and qualified Bidder submitting a responsive Bid with the second lowest Total Bid ("Second Lowest Total Base Bid Bidder"). These discussions shall be on the same terms and conditions as set forth for the negotiations with the Lowest Total Bid Bidder. If APS elects to negotiate with the Second Lowest Total Bid Bidder and is unable to reach agreement within such forty-five (45) Day period, then at any time APS may determine that all Bids shall be rejected and this solicitation shall be cancelled. Issued By: Brandon Christian, VCA Senior Procurement Specialist Office: (703) 228-7649 Email: brandon.christian@apsva.us