All inquiries/questions regarding this RFQ must
be directed to Michael Jaycocks by e-mail must reach his office by Friday, 12:00 noon, July 8, 2022 [at least fourteen days before the Qualifications submittal due date] in order to be considered for a response. To ensure fair consideration and equal access to
information for all Consultants, the questions and answers will be sent via e-mail to each Consultant who has submitted a "Notification of Interest." Any other contact in reference to this RFQ, prior to the time an award decision has been made, will result in disqualification of the firm. Oral answers will not be authoritative PURPOSE & PROJECT DESCRIPTION
The Town of Huntersville is accepting Request for Qualifications (RFQ) for consulting services to perform
preliminary planning, engineering, design, and construction administration for the installation of a
splashpad in one of the Town's parks. The consult will provide preliminary planning for two different
sites for the Town to consider. The consulting services will include scoping of the project, splashpad
amenities, and associated site amenities to include drainage, storm water, construction documentation,
permitting with local and state agencies, bidding assistance, construction administration, project
closeout, and post-occupancy problem solving.
The request for a splashpad was one of the most requested park amenities in the 2020 Huntersville Park
and Recreation Master Plan. The Town is considering two park sites for its first splashpad. North
Mecklenburg Park and Waymer Park. North Mecklenburg Park is a 98-acre District Park and Waymer
Park is a 13-acre Neighborhood Park
SCOPE OF SERVICES
The Town is seeking qualified, experienced consultant teams ("Consultant") to provide design and
construction administration services for the Town's first splashpad. The project will include
investigating two sites for consideration. The following is a minimal list of project requirements:
2.1. SITE VISITS
a. One site visit with Town Staff to review project parameters.
2.2. SCHEMATIC DESIGN
b. Meet with Town Staff on a regular basis to finalize project scope, review design
opportunities and constraints, and implement the project.
c. Obtain a field survey for the areas of work, which shall include property boundaries (if
needed), topography, built features, utilities, wetlands, stream buffers, other natural
features, and trees if needed.
d. Conduct code and zoning research on safety, function, transportation, and accessibility.
Identify regulatory agencies and permits required for the project.
e. Assess programming needs with staff and any potential partners.
f. Review current splash pads nearby and research changes in manufacturers and
construction methods to allow staff to make a proper material selection based on
programming, cost, and maintainability.
g. Develop conceptual options for two site and field layout with preliminary cost estimate
including construction contingency of 10% for evaluation with staff and other project
partners. Attend staff review meetings and finalize preliminary concept.
h. Prepare schematic drawings for review.
i. Attend staff design review meetings and provide written response to staff for review
and comments. 2.3 CONSTRUCTION DOCUMENTATION SERVICES
a.
i. Prepare construction drawings and specifications (project manual);
ii. Reviews by the staff project team of both the drawings and project manual at 60%
completion, 90% completion, and at 100% completion; and
iv. The design team will meet with the staff project team to discuss and review
comments at the 60%, and 90% stages of completion.
c. Coordinate all adjacent park features surrounding scope site, such as, but not limited to,
walkways, fencing, and drainage.
d. Coordinate all affected utilities such as water, sewer, and electrical.
2.4 CONSTRUCTION ADMINISTRATION
a. Construction Observation - Includes attending pre-construction conference; attending
monthly progress meetings; attend other meetings as needed; review and approve all
submittals and RFI's; approval of pay applications; review of change order; attend
punch-list inspections at both substantial and final completion; and addressing design
questions (RFI's) that arise during construction. In addition, Consultant shall keep
minutes of all meetings
b. As-Built - At the completion of the construction project, provide a digital set (AutoCAD)
and one sealed set of PDF's of as-built plans.
c. Management Plan - At completion of construction project, compile all product
information including all warranties and maintenance procedures into a concise
document for Town Staff to use.
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