This is a service / maintenance or supply contract in Gypsumville, Manitoba. Contact the soliciting agency for additional information.

The Government of Manitoba (Manitoba) is requesting bid submissions for the supply, install and delivery of electrical products at the Manitoba Wildfire base in Gypsumville, MB. NOTE: For INFORMATION or item clarification, if required<(>,<)> CONTACT: Shane Anderson at shane.anderson@gov.mb.ca F.O.B Destination, Freight Prepaid to: Natural Resources and Northern Development Manitoba Wildfire - Initial Attack Base NE 22 32 9 W Driveway Sign 50010 RD 190N Gypsumville, MB Please contact the individual noted above if additional information or clarification is required on the following items. Bidder must indicate if you are able to meet the requested installation date of March 31, 2023 yes ____ OR no ____ ALL PRODUCTS MUST BE DELIVERED AND INSTALLED ON OR BEFORE MARCH 31, 2023 If NO, then indicate a realistic delivery as follows: Delivery in ___ working days or ____weeks from receipt of the order. This procurement is subject to Canadian Free Trade Agreement. GENERAL TERMS & CONDITIONS: Bidders must "login" to MERX to access the General Terms & Conditions which apply to this RFQ, in addition to those shown below. After "login" follow the links: Information -> Government Publications -> Manitoba Terms and Conditions -> Request for Quotation. SUBMISSION TERMS AND CONDITIONS: The Bid MUST be signed by a representative of the Bidder with the authority to bind the Bidder. The name and title of the representative signing the Bid should also be printed below their signature. Bids MUST be received at the Submission Address no later than the closing date and time. Vendor's e-mail address: (if available) ____________________ Quantity clarification: quantity listed contains 2 or 3 decimals. _________________________________________________________________________ ITEM QTY DESCRIPTION DELIVERY NO. DATE ======================================================== ITEM 10 31/03/2023 1.00 Each GSIN: 5164AMATERIAL: 50000518 ELECTRICIAL SERVICE - MAINTENANCE/REPAIR Electrical service to be completed on two buildings at the Gypsumville Wildfire Base. Contractor is to supply all materials, equipment, labour, permits and inspections required to install said materials to complete the job. Site visits will be available on Jan 23-27, 2023. Bidders wishing to visit the site can make arrangements by contacting: Matthew Jarvie (204) 659-5208 or Cam Meyers (204)430-6349 ACCOMODATIONS Accommodations are available on site and include: 8 beds Living room with couch and TV Kitchen area with stove and fridge Bathrooms Heated building *** PILLOWS AND BEDDING ARE NOT INCLUDED *** BIDDER TO INDICATE IF THE BID PROVIDED REQUIRES THE ACCOMODATIONS AND FOR WHAT DATES. THE ACCOMODATION IS NOT AVAILABLE AFTER March 31, 2023. JOB #1 Trench and bury a new 150ft conduit power cable which will replace the already installed old cable. The trench will be 150ft long 3ft deep, dug along a cement footing to bury the new power wire that is being installed. A small cement pad will need to be pulled out or broken so the trench can go the full distance. The wire which needs to be installed will be a main power wire coming from a Power Panel run along and outside of the building into the trench and 150ft into a new building where it will be hooked up to a Power box. Provider's responsibility to disconnect old power wire and reinstall the new line, including burial of the line. JOB #2 Make a small gym building (approximately 20ft x 15ft) serviceable. Ideally the building will be made serviceable via a Triplex wire from the nearby hydro pole and transformer. A Hydro meter may need to be installed so room and hookup must be made available. Materials likely needed will be an electrical panel, 15 and 20 amp breakers, grounding rod and wire, riser mast and weather cap, meter and meter riser wire (size and type to be determined by provider, #2/0 copper) to be hooked up to the transformer. This building has been wired for plugs and lights already so an inspection will need to be done by the provider to ensure everything is done to code, the building walls are open so everything can be inspected. ======================================================== NOTE: If any of the above items/features are accessories they are to be included and installed prior to delivery. It is the suppliers responsibility to test all systems to ensure they are functioning properly prior to delivery. QUOTATION EVALUATION: Generally the lowest overall price of each acceptable item in accordance with the terms & conditions of the RFQ will be awarded the order. Quotations will be evaluated based on suitability of product offered compared to the end users needs, description/specifications of the product offered, delivery, price, quality of the bidder's performance in past awards and any other terms & conditions indicated on this RFQ Failure to provide adequate information to evaluate the item offered may be cause for rejection of your quote by Manitoba. QUALITY / ACCEPTABILITY: Any product supplied must be new, unused, first quality. Demo units will not be accepted. All goods delivered are subject to inspection prior to delivery acceptance. Signing of any delivery slip should not be construed as acceptance of the product delivered. Manitoba reserves the right to reject any product, after final inspection that does not meet the specification or product description requested. Manitoba reserves the right to reject any product supplied which, upon inspection or use, is deemed by the using department to be unacceptable for their intended use. Products to be supplied as specified on the contract/purchase order. Any substitutes shipped without prior written approval will be rejected at time of delivery or held at shipper's risk pending return instructions Products rejected by the using department will be returned to the Vendor for full credit or replacement product at no cost to Manitoba or the contract may be cancelled. PRODUCT: Items offered are to meet or exceed the specifications indicated for the items listed. If it is your intention to offer an item which does not meet all the specifications outlined, then you must indicate all intended deviations or changes on the return quote. In the absence of any particular construction details, the product offered is to be completed with first quality design, manufacturing, finishing techniques and materials as required to produce a first quality product for the intended use. It should be noted that clarification of missing details may require discussions etc. with the end user. DELIVERY: F.O.B Destination, Freight Prepaid to: Natural Resources and Northern Development Manitoba Wildfire - Initial Attack Base NE 22 32 9 W Driveway Sign 50010 RD 190N Gypsumville, MB Matthew Jarvie (204)-659-5208 Cam Meyers (204)430-6349 (include all necessary charges e.g. freight, insurance, handling etc.) If any charges are not included please explain in detail any/all charges that will be extra to the unit prices quoted and that will be charged on the invoice. WARRANTY: MANUFACTURER'S WARRANTY: State warranty of units offered (as applicable to Manitoba's use) (Manitoba's use would usually be considered commercial application not consumer). If there are multiple items with warranties, this information can be provided on a separate document. Product _________ months OR _______ years Labour _________ months OR _______ years Parts _________ months OR _______ years Please note: During the period of the warranty offered, all labour, transportation, parts, surcharges including shipping and brokerage will be included. The Province of Manitoba will not pay additional charges while the item(s) offered are under the above stated warranty. If the warranty offered is the Vendor's warranty in combination with or in place of the Manufacturer's warranty then a complete explanation must be provided. WARRANTY SERVICE/LOCATION: Potential costs associated with the location of warranty service might be used in the evaluation of this quote Is warranty service provided on site at our premises Yes___ or No____ If No<(>,<)> Indicate the location the unit must be sent to for manufacturer's certified and/or approved warranty service, closest to the point of delivery, for this tender<(>,<)> Company name_______________________ Location (city & province)______________ Do you have a toll free phone number for warranty service Yes______ or No______ IF YES, PLEASE PROVIDE:________________________ NON-WARRANTY FOR PARTS AND SERVICE: Please provide details as follows for the unit(s) offered (For occasional non-warranty service and parts purchases) Current labour rate for in-shop service $_________ per hour Parts and accessories charged at: ________ % discount from ____________________ prices (indicate retail, wholesale etc.) AFTER WARRANTY SERVICE: Is after warranty service provider the same as above Yes ___ or No_____ If No please advise Company name_______________________ Location (city & province)______________ GOVERNING LAWS: Manitoba requires its suppliers to adhere to provincial labour laws and, where businesses use sources outside of Canada, Manitoba expects suppliers to comply with local labour laws in the country of manufacture. INDIGENOUS BUSINESS STANDARD FOR "GOODS WITH RELATED SERVICES" DEFINITIONS: "Indigenous Business" means a business that is at least 51% Indigenous owned and controlled and, if it has six or more full-time employees, at least one-third of its employees must be Indigenous persons. "Indigenous Business Directory" means a business directory of Indigenous businesses that meet Manitoba's definition of an Indigenous business. "Indigenous Business Standard" means terms and conditions that indicate that Indigenous business participation is desirable but not mandatory. "Indigenous Person" means a First Nations, Non-status Indian, Metis or Inuit person who is a Canadian citizen and resident of Canada. INDIGENOUS PROCUREMENT INITIATIVE: Manitoba is committed to community economic development as a key component of its economic strategy. It intends to develop a provincial economy that is more inclusive, equitable and sustainable. Procurement practices are one means that can be used to contribute to the growth of Indigenous businesses. In that regard, Manitoba developed the Indigenous Procurement Initiative (IPI). The objective of IPI is to increase the participation of Indigenous businesses in providing goods and services to Manitoba. INDIGENOUS BUSINESS STANDARD: Indigenous participation is desired but bids will not be disqualified if there is no Indigenous business participation. INDIGENOUS BUSINESS DIRECTORY: Manitoba has established a directory of Indigenous businesses called the "Indigenous Business Directory". This directory is a list of Indigenous businesses (including non profit organizations and economic development corporations) that have self declared as an Indigenous Business meeting that definition under the IPI. It is neither comprehensive nor exhaustive but may be a useful resource to identifying Indigenous businesses for potential partnering or sub-contracting purposes. Indigenous businesses not listed in the Directory may also be used. Registration in the Indigenous Business Directory does not guarantee certification as an Indigenous business, as business status may change; therefore formal certification is required in the formal tender process. Indigenous businesses are encouraged to register by contacting Manitoba Labour, Consumer Protection and Government Services. For further information on the Indigenous Business Directory<(>,<)> registration forms and access to a copy of the Indigenous Business Directory please see the following website: http://www.gov.mb.ca/finance/psb/api/api bd.html or contact: Manitoba Labour, Consumer Protection and Government Services Procurement & Supply Chain Division 600 - 352 Donald Street General Inquiry Line Ph: 204-945-6361 Fax: 204-945-1455 For all other general inquiries related to this tender opportunity, please contact the name of the individual(s) identified on page one of this tender document. TERMINATION: Manitoba may, in its sole discretion, immediately terminate a purchase order/contract in writing if: a) the vendor fails to properly fulfill, perform, satisfy and carry out each and every one of its obligations under the purchase order/contract, or b) the vendor fails or refuses to comply with a verbal or written request or direction from Manitoba within three(3) days of receiving the request or direction; or c) the vendor become bankrupt or insolvent or liquidates; or d) a receiver, trustee or custodian is appointed for the assets of the vendor, or any partner thereof; or e) the vendor or any partner thereof makes a compromise, arrangement, or assignment with or for the benefit of the creditors of the vendor or of that partner, as the case may be; or f) the vendor fails to secure or renew any license or permit for the vendors business required by law; or any such license or permit is revoked or suspended; or g) the vendor or any partner, officer or director of the vendor is found guilty of an indictable offence; or h) the vendor fails to comply with any law or regulation relating to the employment of its employees; or i) the vendor at any time engages in any activities or trade practices which, in the opinion of Manitoba, are prejudicial to the interests of Manitoba, or a department or agency thereof; or j) there is a breach of any provision of the purchase order/contract. k) the goods provided by the vendor are not according to the contract or otherwise unsatisfactory; or l) the services provided by the vendor are unsatisfactory, inadequate, or are improperly performed; or m) the vendor has failed to meet the delivery date indicated on the purchase order/contract or repeatedly failed to meet the delivery lead time, indicated on the purchase order/contract. REGISTRATION/FORMS: All dealer supplied forms that are required for the Department to register/insure the unit in Manitoba must be fully completed and provided immediately on delivery. PUBLICITY, MEDIA AND OFFICIAL ENQUIRIES: Neither the bidder nor its suppliers/vendors, employees or consultants shall make any public statement relating to the existence or performance of the purchase order/contract without the prior written consent of the Province of Manitoba, which shall not be unreasonably withheld. The provision of this condition shall apply during the extension of a purchase order/contract and indefinitely after its expiry or termination. CONFIDENTIALITY: The content of this RFQ and any other information received by the Bidder relating to the RFQ, gained through the RFQ process or otherwise, is to be treated in strict confidentiality. The Bidder shall not disclose any of the information in whole or in part to anyone not specifically involved in the preparation of the Bidder's quotation, unless written consent is secured from Manitoba prior to the said disclosure. The obligation of each Bidder to maintain confidentiality shall survive the expiration or the acceptance/rejection of their quotation and/or any resulting Contract/ Agreement(s) to supply the requirements of this RFQ. VENDOR INFORMATION: RIGHT TO REISSUE RFQ Manitoba reserves the right to cancel and/or reissue the RFQ where, in Manitoba's sole opinion, none of the quotes submitted in response to the RFQ warrant acceptance or where it would be in the best interests of Manitoba to do so. Costs incurred in the preparation, presentation and submission of a quote shall be borne entirely by the Bidder. Manitoba shall not reimburse any bidders for any costs if the RFQ is cancelled or reissued. AUTHORIZED VENDOR: Manitoba reserves the right, prior to any contract award, to secure evidence to Manitoba's satisfaction that any bidder is the manufacturer or an authorized distributor, dealer or retailer of the goods offered and is authorized to sell these goods in Manitoba, Canada and upon request will provide Manitoba with written evidence thereof. INVOICING AND PAYMENT: Subject to the following subsections, in consideration the goods provided or delivered to the satisfaction of Manitoba, Manitoba shall pay the Contractor an amount not exceeding the amount specified in the successful Contractor's bid submission. All invoices shall be issued in writing and satisfactory to Manitoba in both form and content. The contractor shall also provide to Manitoba such supporting documents, vouchers, statements and receipts as requested by Manitoba. Manitoba shall endeavor to pay the Contractor any fees due within 30 days net after the receipt and approval of the invoice and any supporting materials requested. CANADIAN FUNDS: Manitoba prefers to receive quotations in Canadian funds. If the pricing offered is quoted in a currency other than Canadian then the currency is to be clearly identified on the quote document. ACCOUNTS RECEIVABLE ADDRESS: Due to our computerized accounts payable system please advise if your invoice address (accounts receivable) is the same as the address for orders / quotes shown above YES ____ or NO ______ If NO provide complete details i.e. box #, street address, city<(>,<)> province, postal code, etc. _________________ MANITOBA'S RETAIL SALES TAX LICENSE: Are you licensed by Manitoba Finance to collect and remit Manitoba's Retail Sales Tax YES_____ or NO_____ If NO disregard the following paragraph. MANITOBA'S RETAIL SALES TAX: Is the product(s) offered subject to Manitoba's Retail Sales Tax YES____ or NO _____ If the quote consists of both taxable (T) and non-taxable ( NT) items please indicate T or NT opposite each item offered. PAYMENT TERMS: Manitoba will consider Early Payment Terms. Manitoba's standard payment term is net thirty (30) days. The Bidder shall specify their standard invoice term: _____________________________ Is there any applicable discounts for early payment Yes _____ No _____ Initial __________ If Yes, please specify: _____________________________________________________ Does your early payment clause appear on your invoice Yes _____ No _____ Initial __________ YOUR QUOTATION REFERENCE # (if applicable) _________________ Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform.