This is a service / maintenance or supply contract in Suffolk, Virginia. Contact the soliciting agency for additional information.

For Select Fill Class B Sand and Screened Topsoil Prebid/Preproposal Conference: none The intent of this Invitation for Bid (IFB) is to purchase annual requirements of sand, to include Select Fill, Class B Sand, and Screened Topsoil, to be utilized primarily by the Roads Maintenance Division of the Department of Public Works. Materials may also be purchased by the other City departments. Work shall be in accordance with all specifications, terms, and conditions herein. The contract shall cover the period from April 1, 2023 through March 31, 2024. The City reserves the option to renew this agreement for two (2) additional one-year periods ending March 31, 2026. Unless notified in writing thirty (30) days prior to the expiration date, the contract will automatically renew during these periods. All questions concerning bid must be in writing and received five (5) business days prior to the bid opening. Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve (12) months. Any increase in rates shall be limited to the lesser of the Consumer Price Index for all Urban Consumers (CPI-U) - Other Goods and Services (unadjusted for the current 12 month period) or 3%. The City does not guarantee approval of any rate increase. The City must be notified of any rate increases during the contract period. The City reserves the right to obtain additional competition for site specific requirements which exceed 50% of the annual estimated quantity. Bidder has the right to request withdrawal of their bids from consideration due to error by giving notice not later than two business days after the bids are publicly opened. Work papers showing evidence of error(s) may be required. Bids may be withdrawn any time prior to the bid opening. Withdrawal of bids may be accomplished by submitting such request in writing on the issuing company's letterhead either in person, electronically, or by certified mail. The City reserves the right to reject any and all bids, and to waive any informality if it is determined to be in the best interest of the City.