For Materials and Services 2023 for the following Materials and /or Services: Abrasives for Snow and Ice Control, Bituminous Concrete, Crushed Stone, Geotextile, Heavy Rock Rip Rap, Highway Aggregates, Painting Traffic Lines, Pavement Crack Filling, Stone Filling Materials, Transit Mix Concrete / Precast Concrete Blocks, ULS Diesel 15PPM Fuel, Unleaded Gasoline (87 Octane) Bids may be hand delivered to the Highway Department Offices at the location mentioned above beginning at 8:00 a.m. local time on the day of the bid opening until the time of opening bids. Bids may be mailed using regular mail to the following address: Cortland County Highway Department 60 Central Avenue Cortland, NY 13045 Bids may also be "overnight" or otherwise shipped to the following address: Cortland County Highway Department 4267 Traction Drive Cortland, NY 13045 Bids that are mailed using regular mail must be received in the regular Highway Department mail delivery one business day prior to the bid opening. Bids received after this time will not be opened, and will be returned to the bidder. Such bids shall not be considered for award. Bids that are "overnight" or otherwise shipped must be received by 9:00 a.m. local time on the day of the bid opening. Bids received via "overnight" or "express" mail after this time will not be opened, and will be returned to the bidder. Such bids shall not be considered for award. It is the responsibility of the Bidder to check the above listed Website for Addenda to the Bid Specifications. The final date for posting Addenda to the Website will be 3 working days prior to the bid opening date. Questions regarding the Bid Specifications may be directed to Mr. Matthew Burns, Senior Engineer at (607) 753-9377 or at mburns@cortland-co.org All Bids must be written in ink on the forms provided in the Bid Specifications for the item being bid. The County of Cortland is exempted from paying all State and Local Sales Tax. Bids shall not include any State and Local Sales Tax. A Tax Exempt document will be provided by the County of Cortland upon a request made by concerned parties. The County of Cortland reserves the right to reject any or all bids, to waive any informality in any bids, and to award the Contract in the County's best interest. The County reserves the right to make the award within forty-five (45) days after the date of the bid opening, during which period bids shall not be withdrawn. It is encouraged, but NOT required, that M/WBE certified vendors submit bids. The right is reserved to purchase that type (or types) of Bituminous Concrete which, in the judgment of the County, is best suited for the County's particular requirements. The prices quoted here in shall remain in effect from April 1, 2023 through March 31, 2024 and thereafter until 30 days after receipt of written notice of a vendor's intent to cancel or until public notice is published by the County of Cortland for the receipt of new bids for items mentioned herein. The County reserves the right to extend this contract, upon mutual agreement with the successful bidder, for three (3) additional one-year periods.
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