This is a service / maintenance or supply contract in Magnetawan, Ontario. Contact the soliciting agency for additional information.

All questions or inquiries must be made in writing or email to the Lead Contact named below by the specified date and time: Scott Edwards Public Works Superintendent PO Box 70, 4304 Hwy 520 Magnetawan, ON P0A 1P0 publicworks@magnetawan.com Final date of posting addenda Thursday April 6, 2023 by 4:30 pm The Municipality of Magnetawan reserves the right to: a. make public the names of any or all Bidders and their quoted price. b. request written clarification or the submission of supplementary written information in relation to the clarification request from any Bidder and incorporate a Bidder's response to that request for clarification into the Bidder's Proposal. c. adjust a Bidder's scoring or reject a Bidder's Proposal based on: i) a financial analysis, ii) information provided by references, iii) the Bidder's past performance on previous contracts awarded by the Municipality of Magnetawan, iv) the information provided by a Bidder pursuant to the Municipality of Magnetawan exercising its clarification rights under this RFP process; or v) other relevant information that arises during the RFP process. d. verify with any Bidder or with a third party any information set out in a Proposal. e. check references other than those provided by any Bidder. f. disqualify any Bidder whose Proposal contains misrepresentations and/or any other inaccurate and/or misleading information or qualifications. g. disqualify any Bidder or the Proposal of any Bidder who has engaged in conduct prohibited by this RFP. h. make changes, including substantial changes, to this RFP provided that those changes are issued by way of addenda in the manner set out in this RFP. i. select the Bidder other than the Bidder whose Proposal reflects the lowest cost to the Municipality of Magnetawan or the highest overall score. j. cancel this RFP process at any stage. k. cancel this RFP process at any stage and issue a new RFP for the same or similar deliverables. l. accept or reject any or all Proposals in whole or in part. m. discuss with any Bidder different or additional terms to those contemplated in this RFP or in any Bidder's Proposal. n. if a single Proposal is received, reject the Proposal of the sole Bidder, and cancel this RFP process. o. to negotiate with the two lowest Bidder(s). These reserved rights are in addition to any other expressed rights or any other rights which may be implied in the circumstances. Any information provided to the Bidder by the Municipality of Magnetawan before, during or after the project is completed shall be treated as confidential and shall not be used or communicated by the Bidder or any third party in any way unless otherwise identified or permitted by the Municipality of Magnetawan. The information, reports, documentation, plans, etc. that are produced by the successful Bidder in response to this project shall become the exclusive property of the Municipality of Magnetawan. However, intellectual property, such as specific tools, templates, processes, etc. that the Bidder provides as part of the deliverables remains the property of the Bidder. A certified cheque made payable to the Municipality of Magnetawan in the amount of ten per cent (10%) of the total Proposal must be submitted with the Proposal, for deposit purposes. Deposit cheques of unsuccessful bidders will be returned within ten business (10) days of the Proposal opening. The cheque of the successful bidder shall be retained until the Municipality's acceptance of the completed work. The successful bidder may file with the Municipality of Magnetawan, a completed Performance Bond. The Bond shall be signed and sealed by a recognized Bonding Company, in the amount of one hundred per cent (100%) of the total estimated Proposal. Upon receipt of such a bond, the Municipality of Magnetawan will return the Contractor's Proposal deposit cheque. If the work is not completed by the above time frame or by an amended time frame allowed by an approved extension of time (see Form M-100, Subsection 107-2) then the Contractor agrees to pay the Municipality of Magnetawan the sum of Five Hundred Dollars ($500.00) per calendar day, for each day's delay in finishing the work, excluding weekends.