This is a service / maintenance or supply contract in Fairfield, Connecticut. Contact the soliciting agency for additional information.

Questions concerning this bid must be submitted in writing and directed only to: Ms. Lee A. Flaherty, Buyer: LFlaherty@fairfieldct.org Response will be in the form of an addendum that will be posted approximately Thursday, 27th April, 2023 to the Town of Fairfield website, It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and any other Town official and/or department manager and/or Town of Fairfield employee, other than as set forth above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or in any other manner than specified above. REQUIREMENTS 1. All equipment and materials supplied and/or installed where requested shall be new and of current manufacture, and shall meet or exceed all specifications described herein. Deviations to specifications must be indicated with the proposal response. 2. The Bidder and/or Supplier must be an authorized dealer and/or distributor for all equipment supplied and may be required upon request to provide proof of all applicable licensing and/or certification. 3. The Bidder shall remain the single-point-of-contact for warranty on all items. 4. Provide the Town with at least three (3) business or trade references. 5. Delivery: Winning bidder will be provided with a PM quarterly schedule. Filters must be delivered to each site no more than three (3) business days before the scheduled PM work and no-less than (24) twenty-four hours before the expected PM work. 6. Acceptance: The Town of Fairfield will not accept receipt of any item or equipment (installed or otherwise) unless all specifications stated in the bid document have been accommodated and/or approved by written consent. The Bidder shall be required to correct any nonconforming issues, at no expense to the Town of Fairfield. 7. Exceptions: Bidders are required to provide full details of any exceptions to the specification and details must be submitted separately and attached to the Bid Proposal Form. 8. Pricing: All costs submitted in proposal must include warranty, shipping, freight, lift-gate and inside-delivery. Pricing on all items must be held firm for the duration of the twelve (12) month contract. 9. The Town of Fairfield reserves the right to award the bid on an item-by-item basis to contractors based on lowest price, broadest product line and/or responsive delivery dates, or any combination of these criteria. The Town also reserves the right to add or delete any item as deemed necessary. 10. All quantities stated herein are based on previous usage levels and are subject to change; that is, all quantities as stated are NOT a guaranteed amount. TERM / RENEWAL OF CONTRACT The Town of Fairfield intends to award a (12) month contract with four (4) one-year optional renewal terms. On (60) days advance written notice, the Town may renew the 2023 contract per the same terms and conditions, including a mutually agreed upon optional cost of living allowance (COLA) reflecting industry standards. Each contract extension may be offered at the sole discretion of the Town of Fairfield. In the event that the Contractor does not perform the work in accordance with the specifications and/or scope of services, the Town reserves the right to terminate the contract with two (2) weeks' written notice.