The scope is to provide janitorial services (cleaning of office spaces, restrooms, lobby areas, hallways, public and private areas, etc.) for various locations as listed below within the City of Memphis as outlined in these
specifications. Expectation: The contractor shall render the City facility clean, defined as" free of dirt, pure, spotless, sanitary, sterile, and uncontaminated". This includes, but is not limited to, timely removal of trash, dirt, dust, cobwebs,
etc., as well as professional floor care and maintenance The City of Memphis reserves the right to (a) accept or reject any and/or all submissions of proposals; (b) to waive irregularities, informalities, and technicalities; and (c) to accept any alternative submission of proposals
presented which, in its opinion, would best serve the interests of the City. The City shall be the sole judge of the proposals, and the resulting negotiated agreement that is in its best interest, and its decision shall be
final. The City also reserves the right to make such investigation as it deems necessary to determine the ability of any submitting entity to perform the work or service requested. Information the City deems necessary to make this determination shall be provided by the submitting entity. Such information may include, but is not limited to, current financial statements by an independent CPA, verification of availability of equipment and personnel, and past performance records A bidder's bond or certified check on a solvent bank payable to the City of Memphis in the amount of five percent (5%) of the bid must accompany the proposal. Said instrument
to remain in effect until (and will be returned only after) the contract has been fully executed and secured. LIQUIDATED DAMAGES for non-performance shall be itemized and deducted from each month's billing by the City as fixed and settled damages in the following manner: 8 | P a g e a. The City of Memphis has several locations included in this proposal. Within each building, each floor will be treated independently of the others in the determination of monthly liquidated damages except for the restrooms. Restroom shall be counted as if they were one floor for the purposes of liquidated damages. Complaint calls from the various facilities are normally received by their Building Manager and after complaints are investigated, the Contractor will be notified, giving him a detailed description of the work not performed as required by the contract. b. Each of these calls shall have a nuisance value of $100.00 but this amount will not be deducted from the Contractors monthly billing until a third (3rd) complaint for any floor, or the third (3rd) complaint about restrooms has been investigated, verified and the Contractor notified. This third (3rd) complaint for any said floor, or restrooms ,shall cause the City to have $300.00 deducted from the monthly billing of the Contractor. Any complaints over and above the third complaint on a particular floor or restrooms, will cause the City to have $200.00 deducted from the monthly billing for each of these additional complaints Proposer Questions Deadline 19 June 2023
City Response to Questions 23 June 2023
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