This is a service / maintenance or supply contract in Wassaic, New York. Contact the soliciting agency for additional information.

CR Number: 2101452 OPWDDs Contract Management Unit for Taconic DDSOO is soliciting sealed bids from responsible and qualified contractors to perform Central A/C Inspections, Start Up, and/or Maintenance Services for Wassaic Campus in Dutchess County. The Scope of Work includes, but is not limited to, inspections, start up, emergency and miscellaneous repairs, and routine and preventative maintenance services. References, experience, financial resources, and applicable insurances are required. The bidder or its principals must be able to provide references that verify they have 3 years of relevant experience. Bidder will be required to comply with all local, state, and federal laws, regulations, and ordinances governing the performance of Central A/C Inspections, Start Up, and/or Maintenance Services. Contract(s) will be awarded to the responsible and responsive bidder(s) that provide the lowest Total Annual Cost for all Services. Prevailing wage will apply. Service-Disabled Veteran-Owned Set Aside: No Contract term: 2024-2029 Please note that the definitive answers related to any questions asked during the Mandatory Site Visit will be provided in the Official Responses to Questions. OPWDD will make no allowance or concession to the Bidder for any alleged misunderstanding or deception because of quality, character, location, or other conditions. It is the responsibility of the Bidder to know the site(s) requirements based upon the service being requested. Final Date for Receipt of Questions 20 September 2023 Official Responses to Questions By 4 October 2023 Evaluation & Selection 1 November 2023 Notification of Awards 1 November 2023 Contract start date (subject to change) 1 February 2024 One (1) original Bidder Cost Proposal Form is required to submit a bid. All proposals in response to this IFB must be received by OPWDD no later than the proposal due date and time. One (1) original of each additional required form, as listed on page 2 (References and Vendor Responsibility Questionnaire), must be received either by the proposal due date or within 3 business days of request by OPWDD. It is strongly recommended that these additional forms are submitted by the proposal due date. Failure to submit the forms as specified above will result in the bid being disqualified. (1) Overnight delivery can take a minimum of two (2) business days to be received by OPWDD. Bidders mailing their responses must allow sufficient mail delivery time to ensure receipt of their proposals by the Bid Opening Date listed on the cover page. Do not depend upon an expedited, early AM, or similar delivery service to timely deliver to OPWDD. Any Bid received at the specified location after the time specified will be considered a late Bid. A late Bid shall not be considered for award unless: (i) no timely Bids meeting the requirements of the Bid Documents are received or, (ii) in the case of a multiple award, an insufficient number of timely Bids were received to satisfy the multiple award; and acceptance of the late Bid is in the best interests of the Authorized Users. Delays in United States mail deliveries or any other means of transmittal, including couriers or agents of the Authorized User shall not excuse late Bid submissions. Similar types of delays, including but not limited to, bad weather or security procedures for parking and building admittance shall not excuse late Bid submissions. Determinations relative to Bid timeliness shall be at the sole discretion of OPWDD. No late proposals will be considered if the delay in submission results from the fault of the bidder or from any factor within the direct or indirect control of the bidder. All questions regarding this procurement must be submitted in writing, by fax, mail, or email to the contact person listed in Section 2, Designated Contact Person(s) For Inquiries & Submissions of this solicitation. Questions that are emailed must be submitted via email address to eny.nyc.li.contracthub@opwdd.ny.gov, and should reference the IFB title name and number in the subject line of the email. OPWDD will post official answers to the questions to the Contract Reporter and the OPWDD website by the date indicated in Section 3, Timetable of Proposal Due Date. If a bidder discovers a possible error in this IFB, immediately notify the contact person indicated in Section 2 Designated Contact Person(s) for Inquiries & Submissions, of such error and request clarification, correction or modification to this document via email address eny.nyc.li.contracthub@opwdd.ny.gov. All inquiries concerning corrections must reference the IFB title and number in the subject line of the email, and cite the particular bid section and paragraph number in the body of the email. Prospective Bidders should note that any such notice must be given, and all clarification and exceptions including those relating to the term and conditions are to be resolved prior to the proposal submission deadline. If there is a substantial error, the entire bidders list will be notified and the IFB change will be posted on the Contract Reporter, as well as e-mail replies to all bidders. OPWDD shall make IFB modifications, provided that such modification would not materially benefit or disadvantage any particular bidder. (1) OPWDD reserves the right to use any and all ideas presented in any response to the IFB. Selection or rejection of any proposal does not affect this right. OPWDD shall also have unlimited rights to disclose or duplicate, for any purpose whatsoever, all information or other work product developed, derived, documented or furnished by the Bidder under any agreement resulting from this IFB. (2) In the event of contract award, all documentation produced as part of the contract will become the exclusive property of OPWDD. OPWDD reserves a royalty free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use such documentation and to authorize others to do so. (3) OPWDD reserves the right to: a. Reject any or all proposals received in response to this IFB (Invitation for Bid); b. Withdraw the IFB at any time, at the agencys sole discretion; c. Make an award under the IFB in whole or in part; d. Disqualify any Bidder whose conduct or proposal fails to conform to the requirements of this IFB. Selection may also include such issues as past performance; e. Seek clarifications and revisions of proposals; f. Use proposal information obtained through site visits, management interviews and the States investigation of a bidders qualifications, experience, ability or financial standing, and any material or information submitted by the bidder in response to the agencys request for clarifying information in the course of evaluation and/or selection under the IFB; g. Bidders are cautioned to verify their Bids before submission, as amendments to Bids or requests for withdrawal of Bids received by the Commissioner after the time specified for the Bid opening, may not be considered; h. Prior to the bid opening, amend the IFB specifications to correct errors or oversights, or to supply additional information, as it becomes available; i. Prior to the bid opening, direct bidders to submit proposal modifications addressing subsequent IFB amendments; j. Change any of the scheduled dates, including start dates, stated herein upon notice to the Bidders; k. Eliminate any mandatory, non-material specifications that cannot be complied with by all of the prospective bidders; l. Waive any requirements that are not material; m. Negotiate with the successful bidder within the scope of the IFB in the best interests of the state; n. Conduct contract negotiations with the next responsible bidder, should the agency be unsuccessful in negotiating with the selected bidder; o. Utilize any and all ideas submitted in the proposals received; p. Unless otherwise specified in the solicitation, every offer is firm and not revocable for a period of 60 days from the bid opening; and, q. Require clarification at any time during the procurement process and/or require correction of arithmetic or other apparent errors for the purpose of assuring a full and complete understanding of a bidders proposal and/or to determine a bidders compliance with the requirements of the solicitation.