This is a service / maintenance or supply contract in Panama City Beach, Florida. Contact the soliciting agency for additional information.

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified contractors to provide janitorial services at two City buildings located at 200 and 206 N. Gulf Blvd in Panama City Beach, Florida. Contractor will provide janitorial services for two (2) City buildings, located on N. Gulf Blvd., as more particularly described in the Scope of Work. If the Contractor believes that any particular work/service is not within the scope of work/service of the contract, is a material change, or will otherwise require more compensation to the Contractor, the Contractor must immediately notify the City's Representative in writing of this belief. If the City's Representative believes that the particular work/service is within the scope of the contract as written, the Contractor will be ordered to and shall continue with the work/service as changed and at the cost stated for the work/service within the scope. The Contractor must assert its right to an adjustment under this clause within thirty (30) days from the date of receipt of this agreement. The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes. Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall's front desk does not constitute "receipt" as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt. All interested persons are invited to respond. The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest bidder if the City determines in its reasonable discretion that the lowest bidder does not offer the reliability, quality of service, or product afforded by such other Bidder. The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities. All Bids shall be firm for a period of 30 days after opening. Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida. The due date for questions will be 4:00PM CDT on November 8, 2023.Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov. Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification. Bidders must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as Addenda and will be issued to the Contract Documents and posted electronically. It is the sole responsibility of the Bidder to determine if any Addenda have been issued. Unless terminated sooner pursuant to the provision of the Termination clauses contained in paragraph 5, and subject to the availability of funds appropriated for this purpose, this Agreement shall take effect on the executed date of award through September 30, 2024 and may be extended by mutual written consent of each party for one (1) additional one (1) year term from Oct 1, 2024 through September 30, 2024. Extension. In the event of a delay in awarding a subsequent contract, the City reserves the right at its sole discretion to extend this Contract at the same terms and conditions on a month-to-month basis for a maximum of twelve (12) months until a subsequent contract is awarded and commences, or this Contract is otherwise terminated. The City Manger or his/her designee is authorized to enter into such extension. Such extension will be effective by the issuance of a written letter to the contractor by the City Manager. Bidders are expected to examine the specifications, delivery schedules, Bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the Bidder's risk. Only the City of Panama City Beach reserves the right to reject all Bids, or any part of any Bid deemed necessary for the best interest of the City. The City may reject any response not submitted in the manner specified by the solicitation documents. If Bidder purports to add terms or conditions to its Bid, takes exception to any provisions of the Bidding Documents, or attempts to alter the contents of the Contract Documents for the purposes of the Bid, whether in the Bid itself or in a separate communication to the City, then the City will reject the bid as nonresponsive.