Fax, email, or other electronic transmission of proposals is not permitted. All envelopes should be plainly marked, with the vendor's name and address and the following notation: SEALED PROPOSAL: November 16, 2023, at 3:00 pm DO NOT OPEN ach vendor shall carefully examine all proposal documents and related addenda and shall thoroughly familiarize themselves with the detailed requirements within prior to submitting a proposal. Should a vendor find discrepancies, ambiguities, or omissions within RFP documents, or should they be uncertain with regard to process or other matters, questions must be forwarded in writing via email to the Purchasing Coordinator at cbailey4@kish.edu. Questions must be received no later than November 13, 2023. Should any questions prompt a response that provides information that would impact all prospective vendors, written addenda describing changes and/or corrections will be issued by the college and posted to accompany this Request for Proposal (RFP) document. Any such addenda shall take precedence and supersede specified portions of the documents and shall become part of the vendor's proposal documents. Kishwaukee College Invites Proposals From Qualified Vendors to Replace Existing Wellness Center Equipment With New Equipment as Provided in Specifications. Location: Vendor Shall Deliver and Place Requested New Equipment Per the Director of Student Involvement's Discretion to the Kishwaukee College Campus Located at: 21193 Malta Rd. Malta, Il 60150 Agreement Provisions: if an Award is Made, the Selected Vendor May Be Required to Execute a Two-party Service Agreement With the College Affirming the Terms and Conditions That Will Manage the Engagement Between the Two Parties. in the Event That an Agreement is Executed, This Document, All Related Addenda and the Vendor's Submission Will Be Included as Exhibits to the Agreement. Term of Agreement: the Initial Term of This Agreement Shall Be One (1) Year, Commencing January 3, 2024, With an Option for the College to Renew for Additional One-year Terms, at the College's Sole Discretion Based Upon Ongoing Need and Continued Satisfactory Vendor Performance. Should the College Wish to Exercise a Renewal Option, the Vendor Will Be Notified Before the Start of the Renewal Term. The College Reserves the Right to Exercise One, More Than One, All, or No Renewal Options. Should the Initial Term Be Memorialized via a Two-party Agreement, Any Extension Beyond That Initial 1-year Term Will Be Affirmed via Written Amendment to the Agreement, Signed by Both Parties. Alternative Terms Will Be Considered if Potential Value or Savings Are Demonstrable. Personnel: the Awarded Vendor Must Provide Qualified, Experienced, and Licensed Individuals to Perform Required Work. Any Representative or Employee of the Awarded Vendor That Visits the College, for Any Reason, Shall, at All Times, Be Dressed in Clean Uniforms/work Attire That Clearly Identifies His/her/their Employer and Will Observe All Regulations in Effect on the College Premises. Bid Specifications Overview of Work: Vendor Shall Prepare a Formal Bid for Outfitting New Workout Equipment for Its on Campus Wellness Center. the Awarded Vendor for This Bid Will Be Responsible for Securing and Delivering the New Equipment as Well as Setting Up Purchased Equipment Matching the Stated Specifications Below. Vendor Will Also Be Required to Remove Old Unused Equipment From Area (as Directed by Director Student Involvement Upon Delivery of New Equipment). Location: Vendor Shall Deliver the New Wellness Center Equipment to the Kishwaukee College Campus Located at 21193 Malta Rd; Malta Il 60150. Term of Agreement: This is a One-time Purchase, Commencing Upon Award as Approved by the Board of Trustees. Provide a timeline to remove all indicated equipment per Director of Student Involvement and installation of new equipment to avoid conflicts with usage during semester. Must be completed by January 18, 2024, but not before January 3, 2024.
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