City of Springfield, Florida is calling for and requesting proposals from qualified contractors with experience in disaster debris removal and disposal services as outlined in the request for proposals Questions concerning this request should be directed to the City Clerk, Teresa Cox, at tcox@springfield.fl.gov The City reserves the right to waive informalities in proposals, to reject any or all proposals with or without cause, and to accept the proposal that in its judgment is in the best interest of the City Proposals shall be firm for sixty (60) days. The City of Springfield, Florida, requests proposals from qualified contractors with experience in disaster debris removal and disposal services and the preparation, response, recovery, and mitigation phases of any emergency situation or disaster. This RFP is for Emergency Debris Road Clearance (Push), Debris Removal (including tree and limb removal) and Disaster Debris Management Sites (DDMS). All work shall follow the Occupational Safety and Health Administration (OSHA) and Environmental Protective Agency(s) requirements to maintain a safe working environment. This RFP includes a description of the scope of work, proposal instructions, and shall serve as the basis for the selection of two or more firms for the work which shall be done on behalf of the City. Subcontractors may only be teamed with one prime contractor as multiple contracts may be awarded for the work. It is anticipated that the Contractor(s) selected shall enter into an agreement for services with the City for a five (5) year contract term. The awarded Contractor(s) will not be responsible for the preparation of the Federal Emergency Management Agency (FEMA) Project worksheets and submittals to Florida Department of Emergency Manager (FDEM), FEMA and Federal Highway Administration (FHWA). The Disaster Debris Monitoring Consultant will perform these tasks. The Contractor(s) are responsible to provide full support to the Disaster Debris Monitoring Consultant and the City for the development of the project worksheets and documentation to support these projects. Proposers shall submit all questions, in writing, to the City Clerk, Teresa Cox, at tcox@springfield.fl.gov. All questions shall be submitted no later than 5:00 pm (central time) on Monday, November 20, 2023. The term of the contract shall commence January 1, 2024, and continue in effect through December 31, 2026. The contract may be renewed for two consecutive one-year terms Contractor agrees to furnish to the City a performance/contract surety bond in the amount equal to one hundred percent (100%) each for the estimated value of the assigned disaster related work within seventy-two (72) hours after written notice of the disaster. The City of Springfield encourages all segments of the business community to participate in its procurement opportunities, including small businesses, minority/women owned businesses, and disadvantaged business enterprises. The City does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts
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