The City of El Cerrito (City) is seeking proposals from qualified companies or agencies to provide landscape maintenance services for the Citys medians, streetscapes, pedestrian paths, and other building grounds, as listed in the RFP. These sites are divided into 2 separate bundles and bidders may submit proposals for one or both of these bundles. The City maintains the right to award to one or more than one contractor(s) and to award one or both bundles to bidder(s) based on the demonstrated best value to the City for each of the bundles. The bundles include: Bundle 1 - San Pablo Ave Streetscapes, Medians, Traffic Islands, Rain Gardens, and City Building Grounds - Approximately 22.41 acres of landscapes and streetscapes consisting of sidewalks, small plazas, trees, shrubs, and ground covers, and rain gardens. This bundle contains 20 sites and is divided into Type 1, and Type 2 facilities. Type 1 facilities require twice weekly care; Type 2 facilities need weekly, bi-monthly, or monthly care. Bundle 2 - Ohlone Greenway - 2.6 linear miles (approximately 19.96 acres) consisting primarily of a heavily used pedestrian and bicycle path and linear park lined by a combination of naturalized fields of no-mow fescue, wildflowers, and shrubs, punctuated by small formal play spaces, small plazas, creek crossings, and areas of sensitive habitat. Deadline for Final Questions, Clarifications:12/11/2023 1:00 PM Final Answers Provided to Questions 12/14/2023 5:00 PM Finalists Identified 01/05/2024 Interviews 01/9/2024 Contractor Selection and Contract Preparation :01/10/2024-01/17/2024 Contract Considered for Award :02/06/2024 Work Commences March 1, 2024
The proposal shall be electronically signed by an officer of the firm who is authorized to bind the firm to contract. Costs incurred by consultants in preparing and submitting their proposals for consideration by the City shall not be reimbursed
Unless earlier terminated as allowed for in the Draft Agreement (Attachment 1), the term shall be for a period of three (3) years. The term is intended to commence on March 1, 2024, after City Council approval of an agreement, and terminate on March 1, 2027. The term of the agreement shall be extended for up to three (3) additional one (1) year terms with the extensions to commence upon the expiration of the initial term or any extended term, unless the City notifies Contractor in writing at least thirty (30) days before the end of the initial term or any extended term of its intent to terminate the agreement at the conclusion of the initial term or any extension. Included in this RFP are the following items:
1. Request For Proposals
2. Attachment 1: El Cerrito General Services Agreement
3. Attachment 2: Technical Specifications
4. Attachment 3: El Cerrito Integrated Pest Management Policy
5. Attachment 4: Proposers Statement of Qualification Form
6. Attachment 5: Cost Proposal Form Contact Person:
Karineh Samkian, Senior Program Manager
ksamkian@ci.el-cerrito.ca.us
(510)525-7603 If you have any questions before submitting a proposal, please contact Karineh Samkian, by email at ksamkian@ci.el-cerrito.ca.us. Final questions are due 12/11/23 at 1 PM and answers to all questions received will be posted on the City by 12/14/23 at 5 PM. If you wish to be put on the notification list for any notices, addendums, or Q&A responses concerning this RFP, please register by sending an email to ksamkian@ci.el-cerrito.ca.us.
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