Questions Deadline: 12/8/2023 12:00 PM (ET)
Questions must be submitted electronically. Tentative Project Start Date March 2024 GENERAL INFORMATION
The City is soliciting proposals from qualified tree service contractors to cut and remove trees for
the Colony North Pointe Gym/Community Center project. The Colony North Pointe
Gym/Community Center is undergoing a major transformation to include a community center with
gym and new park space. The project will include tree removal services for mass/selective tree
removal within the project property boundary of approximately 16 acres.
The determination of the successful contractor (hereinafter referred to as the "Offeror") will be
based on a variety of evaluation criteria including, but not limited to: the qualifications, experience
and past performance of the Offeror; consideration of price and other evaluation factors as set forth
in this Request for Proposal.
The City will conduct a formal selection process to determine the highest ranked, responsive, and
responsible Offeror whose proposal is determined to be the most advantageous to the City. An
Evaluation Committee will review and evaluate the proposals. Top scoring Offerors may be short
listed and invited to interview (if necessary) for the project.
This RFP does not commit the City to pay for direct or indirect costs incurred in the preparation
or presentation of a proposal response. All Offerors shall pay the direct or indirect costs incurred
in preparing their proposals, making presentations, participating in interviews and for travel and
accommodations.
The anticipated term of the Contract is the date of the execution of a Notice to Proceed and a valid
City of Columbia Purchase Order for an initial term of one (1) year, with the option to continue
the work for two additional one-year terms.
The decision whether to extend the Contract, upon written request, shall be at the sole and
exclusive discretion of the City and neither party shall be under any obligation to agree to an
extension of the initial term or any additional term. The determination to extend the initial term
and any subsequent extension term may be made no later than 90 days prior to the end date of each
term. TERM OF AGREEMENT - The term of the Agreement is the date of the execution of
this Award or a Notice to Proceed and a valid Purchase Order from the City of Columbia
for an initial term of two (2) years, with the option to renew or continue with work for
two (2) additional one (1) year periods at the mutual pleasure of both parties.
The decision whether to extend the Agreement, upon written request, shall be the sole
and exclusive discretion of the City and neither party shall be under any obligation to
agree to an extension of the initial term or any additional term. The decision to extend
the initial term and any subsequent extension periods may be determined no later
than 90 days prior to the end date of each period.
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