Renovation of a mixed-use development in Lexington, Kentucky. Completed plans call for the renovation of a medical facility.

Project 596A4-24-102 - Replace Obsolete Lighting at the Lexington VA Healthcare System, Troy Bowling Campus in Project 596A4-24-102 - Replace Obsolete Lighting at the Lexington VA Healthcare System, Troy Bowling Campus in labor, materials, equipment, and expert supervision required to Replace Obsolete Lighting at the Troy Bowling Campus. CONSTRUCTION STATEMENT OF WORK Replace Obsolete Lighting (TBC), Troy Bowling Campus PROJECT NO: 596A4-24-102 PROJECT NAME: Replace Obsolete Lighting (TBC) Lexington-Cooper, KY **The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required** 1. GENERAL INTENT: The Contractor shall provide construction services to remove approximately 9300 ballast lamp fixtures, purchase replacement fixtures, and install for the Lexington VA Health Care System Troy Bowling campus in accordance with this statement of work. 2. Background: The Lexington VA has obsolete lighting infrastructure in need of replacement in accordance with VA specifications. A recent patient safety directive requires the replacement of these ballast fixtures with new LED fixtures. 3. SCOPE OF WORK: The contractor shall provide all supervision, labor, materials, tools, equipment, and construction services necessary for replacing existing ballast driven lighting devices with Buy American LED type lighting fixtures. Center basket option is preferred where allowed by the VA design guide. Fixture counts and locations are shown in Attachment 6 of the solicitation. The contractor shall work with LED manufacturing representative(s) to select the size and number of LEDs assuring the retrofit provides the necessary lighting levels (per the VA Design Guide) at the lowest possible wattage. The contractor shall submit all proposed lighting components to the COR with all photometrics showing compliance with the VA Design Guide prior to the install. Whips or wiring from junction points to the device may need replaced in certain circumstances. The contractor must replace when it is determined to be a safety concern by the COR at no additional cost to the VA. Some work will be required after standard administrative hours; work may be limited to periods shorter than a standard shift, etc. for specific locations in the project. This is a medical environment and contractor shall take into consideration Infection Control, Demolition Noise, Dust Control, Security, Safety, and Specialized facility requirements as medical environment requires. Using the available space, it may be necessary to phase the project or work shifts as required by the contract or as any coordination with patient safety is required. The medical center must always remain in continuous operation, and any utility interruptions shall be planned and executed as required, so as to minimize any disruptions. At the completion of the project, the contractor shall submit to the COR a final energy savings report showing photographic evidence of changes, itemized listing of component changes, charts showing initial energy consumption estimates, and estimated energy savings per year. The report should be tailored for the facilities utilization to request a rebate from the local utility company. 4. GENERAL CONDITIONS AND DEFINITIONS: COR: Contracting Officers Representative. V.A. employee of VAMC Facilities and Engineering Service officially assigned to act as Project Manager and Inspector on behalf of VAMC and Contracting Officer. COR shall be First Point of Contact on all matters concerning technical work for subject Project. Coordinate all administrative and construction requirements exclusively with or through assigned COR of VAMC Facilities and Engineering Service; and. neither discuss contract work with, nor take any directives concerning contract work from any person other than COR unless specifically permitted and authorized to do so. Review and sign any Infection Control Construction Permit (ICCP) that will be provided by COR. ICCP s must be always posted outside of work area. ILSM: Interim Life Safety Measures: Any series of Operational Actions taken to temporarily reduce Hazards posed by Life Safety deficiencies which have been created by demolition, renovation, or construction works, and which are to remain in place and in effect for duration of Contract work. Provide interim life safety measures (ILSM) where fire protection, fire suppression or smoke/fire partitions and egress from an area will be shutdown or rendered ineffective during construction. Coordinate with VA safety office through VA COR. ILSM must be always posted outside work area. PROVIDE: Whenever used throughout Scope of Work, term Provide is to be understood to mean -Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and install in accordance with Contract Scope of Work, Specifications, and Manufacturer s Instructions. Definition of Terms Remove and Install with respect to subject project work: Remove - shall be understood to mean that existing object or system will be disposed of properly in accordance with EPA regulations. Any recycled material information shall be furnished to the COR with type and weight. Install - shall be understood to mean to replace existing object with new object. All electrical work such as pulling-in of wires and cables, circuit-breaker work, installing electrical devices and disconnect switches, working in electrical panels, and making of all electrical connections shall be performed by qualified electricians known and formally documented to be qualified in and experienced in electrical work. Coordinate all utility shutdowns with VA COR. Remove all debris and clean work site daily. The contractor shall assume all responsibility of items/equipment/debris removed or demoed. All items must be disposed of or recycled in compliance to local, state, and federal standards. Due to the age of the existing facility the exposure to Asbestos Containing Materials can occur. It is unexpected but the work outlined in the statement of work could meet the definition of small scale, short duration activities. In such cases, compliance with Federal Regulations with regards to engineering controls and safe work practices as outlined by EPA Title 40 must be followed. 5. Other Supporting Information: C.1 Contractor Furnished Materials All labor, materials, equipment to perform the job. When "furnish", "provide", "install", or similar term is used it shall mean a complete installation, ready for use. C.2 Government Furnished Materials and Services. Government furnished property, if any, will be identified and will only be used for the performance of this contract unless otherwise authorized by the Contracting Officer. The Contractor shall always take all steps necessary for maintenance and preservation of all Government-furnished property. The Contractor shall comply with all reasonable requests of the Contracting Officer to enclose, or specifically protect, Government-furnished property. C.3 Qualifications of Key Personnel Contractor s employees shall be knowledgeable of standards associated with this type of work. C.4 Supervision/Communications. At all times during the performance, the Contractor's Superintendent (if applicable) shall be available by cellular phone. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent. The Contractor's "Competent Person" that meets OSHA training guidelines, who can make decisions and acting on behalf of the Contractor, shall be physically located on site at all times during performance of the contract. If the Contractor's Competent Person is absent from the job site for an extended period of time, the COR may send all Contractor/sub-contractor employees off the job. C.5 Security Requirements: The Authorization requirements do not apply, and a Security Accreditation Package is not required. Contractor shall identify which employees will be working under the awarded contract. Contractor personnel shall include employees, sub-contractors, subcontractor employees, suppliers and delivery personnel entering the Medical Center. This does not apply to suppliers and delivery personnel making deliveries to the VA warehouse dock only. Those employees shall bring photo ID to obtain a VA Contractor identification badge that shall be worn above the belt at all times while on Medical Center property. Contractor's employees shall return all I.D. badges to designated personnel. C.6 The Contracting Officer's Representative (COR) is responsible for the inspection of the work called for in this contract and will be identified at the time of award. Inspections made by the COR are for the sole benefit of the Government and does not relieve the Contractor of any quality control responsibilities. C.7 The Safety Manger is responsible for safety inspections of all contract operations. C.8 Drawings General. Contract drawings (if applicable) will indicate the extent and location of work. If any departure from the contract drawings is deemed necessary by the Contractor, the details of such departure and the reasons therefore shall be submitted to the Contracting Officer for approval as soon as practical. No such departure shall be made without proper written permission of the Contracting Officer. The Contractor is responsible for all information and requirements in drawings and specifications that pertain to the contract. C.9 Verification of Dimensions The Contractor shall visit the job site to thoroughly familiarize himself with all the details of the work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the Contracting Officer of any discrepancy before performing any work. The Contractor shall be specifically responsible for the coordination and proper relation of his work to the building, structure, phasing and ensure the safety of employees and workmen. C.10 Smoking Policy No smoking on VA property. C.11 Parking/Traffic Regulations - The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers shall be particularly concerned with pedestrian traffic and yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be always observed by operators. Seat belt use is mandatory on the VA grounds. 6. Records Management RECORDS MANAGEMENT OBLIGATIONS A. A Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists. A B. A Definitions Federal record as defined in 44 U.S.C. A 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. A The term Federal record: includes [Agency] records.A does not include personal materials. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract. may include deliverables and documentation associated with deliverables. C. A Requirements Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.A In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.A In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.A [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of A any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4). The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.A The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.A The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.A The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20. Training. A All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.A [Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]A D. A Flowdown of requirements to subcontractors The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.A Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor. GOVERNMENT POINTS OF CONTACT Name Title E-Mail [Robert Pritchard] Contracting Officer [Robert.pritchard2@va.gov] EXPECTED COMPLETION TIME from NOTICE TO PROCEED: 270 Calendar days. End of SOW Questions received after 12:00PM, CST January 19, 2024, will not be answered unless it is determined to be in the best interest of the Government as deemed by the Contracting Officer. All questions must be submitted in writing only. The Contractor shall begin performance within ______10______ calendar days and complete it within ______270______ calendar days. The Project Magnitude is between $2,000,000.00 and $5,000,000.00. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.