Dates are tentative and subject to change as needed. Respondents should submit questions and/or requests for clarification to the City of Williston no later than 3:00 p.m. (EST) on February 5, 2024. February 8, 2024 RFP Addenda Issued & Response to Questions Questions regarding the RFP should be directed to the Community Development and Grants Manager by email in accordance with the rules regarding communication during this process as outlined below. Answers to the questions and any supplemental instructions will be in written form which, if issued, will be emailed to all known prospective respondents. Coordinate and support a robust public participation process for this periodic update. o Visioning will be a major component of this Comprehensive Plan update. The current Comprehensive Plan lacks a strong overall vision statement; therefore, a visioning exercise is critical to guide this Comprehensive Plan update and articulate the community's needs and priorities for future development. The involvement of historically under-represented communities with Williston is particularly important and will require innovative strategies that may be more time intensive than traditional means of engagement. Visioning for specific areas will be necessary as well. o Visioning material should be inspiring and graphically appealing. o Prepare and produce high quality, illustrative public outreach materials describing facts, findings, analysis, and alternatives for public meetings, open houses, webpage, and hearings. o Scenario planning should not be initiated until the visioning phase is substantially completed. Prepare presentations and supporting materials to present alongside city staff at public hearings, meetings, and workshops. The purpose of these meetings will be to provide an overview of the update process, present progress updates, receive comments from community, elected official, commission members, and staff, and present the draft and final report and ancillary materials to the Planning Board and City Council. Presentations incorporated into the public participation should include, but not be limited to the following: o General Workshops/Open Houses for the public o Public meetings/presentations to Planning Board & City Council o Planning Board public hearing o City Council public hearing Review and update the existing Comprehensive Plan maps and text, and all related documents developed and utilized by the City of Williston. Update the elements and appendices to reflect the past changes and future trends and desired outcomes of the community, ensure internal consistency with other adopted plans, external consistency with Countywide and Regional goals, and eliminate unnecessary redundancies: o Comprehensive Plan Purpose and Scope (Vision) - An initial step in updating the comprehensive plan should be a community visioning exercise help the city better understand the community's needs wants, priorities, expectations for future development, and tradeoffs between different policy options. The method of Contractor Selection has not been Determined at this time.
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