The City of Ashland, Missouri is requesting proposals for services to complete a lead service line inventory and/or provide lead service line replacement plan services. The completed lead service line inventory spreadsheet should adhere to 40 CFR 141.84. The City has an estimated 2,164 service lines. The City is requesting pricing for several services as part of this project: records review services, in-field verification services, and administrative services. Bidders must provide a price on the below proposal form for each service requested. Proposals that fail to provide a price for all services will not be considered. Bidders should be aware that they will be expected to complete forms required by the state funding agency. Additionally, there will be language requirements and forms from the state funding agency that will need to be incorporated into the final contract that is signed by the City and selected bidder. The specifications must include the negotiated "fair share" objectives. The current negotiated "fair share" percentages for Minority and Women's Business Utilization are 10% (MBE) and 5% (WBE). The Missouri State Revolving Fund and State Grant & Loan Programs' Procedures for Implementation of Disadvantaged Business Enterprise which includes the "Six Good Faith Efforts" must be included in the specifications in order for the contractor to use them in obtaining DBE subcontractors. The 2010 Appropriations Bill, A Davis-Bacon Act "related act", requires SRF projects to pay federal prevailing wages. This applies to construction contracts over $2000 and all subcontracts on prime contracts over $2,000 regardless of the subcontract amount. The following documents must be included in the specifications: "Davis Bacon Funding Recipient Requirements and Davis-Bacon Act Requirements. These documents will assist the recipient and contractors with Davis-Bacon Act requirements. The federal prevailing wage rates need to be included in the bid specifications In accordance with the proposal must fully explain the basis for determining the low bidder and include a statement that the contract will be awarded to the lowest responsive, responsible bidder. The contract must be for a firm fixed-price. The specifications should advise bidders that contract award will be made only to responsible contractors possessing the ability to perform successfully, which will be determined by considering such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. Separate performance and payment bonds, each in the amount of 100 percent of the contract price are required by on construction contracts of $100,000 or more. Where bonds are required, they must be obtained from companies holding certificates of authority as acceptable sureties . Use of the grantee's own bonding policies and requirements may be authorized, if they can be determined to be adequate to protect the Government's interest. Bid Bond requires each bidder to furnish a bid guarantee equivalent of 5% of the bid. Question Deadline 03/01/2024 at 5:00 PM CT QUESTIONS concerning this Request for Proposals may be directed in writing to the City Administrator as shown above. Any oral responses to any question shall be unofficial and not binding on the City of Ashland. An Addendum to this RFP providing the City of Ashland's official response will be issued if necessary to all known prospective bidders
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