This is a service / maintenance or supply contract in Aurora, Illinois. Contact the soliciting agency for additional information.

The City of Aurora invites you to bid on anticipated mowing and weed maintenance for private property under the guidance of the Senior and Disability Services Division for their Senior Lawn Mowing Support Program. The City of Aurora desires to enter into an agreement with a contractor for mowing and weed maintenance for privately-owned parcels as a part of our Senior Lawn Mowing Support Program that provides routine services for eligible and approved seniors and disabled residents. The contract will be for one (1) year, with optional two (2) one-year extension based upon mutual agreement between the contractor and the City of Aurora commencing April 2024. The City reserves the right to award the bid to multiple vendors. The contractor awarded the contract shall agree to furnish all labor, equipment and insurance to provide described landscaping service in a safe, professional, and workmanlike manner. The City of Aurora has a local preference ordinance that would apply to this contract. The City of Aurora encourages minority business firms to submit bids and encourages the successful firm to utilize minority businesses as applicable. The City of Aurora invites you to bid on anticipated mowing and weed maintenance for private property under the guidance of the Senior and Disability Services Division for their Senior Lawn Mowing Support Program. Included please find specifications and other pertinent documents necessary for you to respond to this Bid Invitation. The contract is for a one-year term, with optional two 1-year extensions, subject to mutual consent between the City of Aurora and the selected vendor. The City reserves the right to award the bids to multiple vendors. All bids are to be submitted on the bid proposal form provided entitled: "24-019 Senior and Disability Services Senior Lawn Mowing Support Program". Each Bidder shall submit with his Bid a Bid Bond in the amount of $500. The City of Aurora has a local preference ordinance that will apply to this contract. All inquiries and/or questions pertaining to the provisions and specifications of this bid package shall be directed to the Director of Purchasing, in writing at PurchasingDL@aurora.il.us. Questions will be accepted until 8:00 am, Tuesday, February 20, 2024. Questions will be answered via addendum and posted electronically by 12:00 pm, Thursday, February 22, 2024. NO questions will be accepted or answered verbally. No questions will be accepted or answered after February 20, 2024 12:00 pm cut-off date/time. Sufficient proof of liability and workmen's compensation must be furnished to satisfy requirements of the City of Aurora. The City of Aurora encourages minority business firms to submit bids and encourages the successful firm to utilize minority businesses as applicable. Any bidder who owes the City money may be disqualified at the City's discretion. The City of Aurora reserves the right to reject any or all Bids, or parts thereof, and to waive any technicality, informality or irregularity in the Bids received, and to disregard all nonconforming or conditional Bids or counter-proposals and to hold the best Bids for ninety (90) days from the opening date set forth above. The City further reserves the right to award the Bid to the lowest responsible Bidder whose offer best responds in quality, fitness and capacity to the requirements of the proposed Work or usage and therefore is in the best interest of the City. ACCEPTANCE OF BIDS a. Bidder must submit one (1) complete, sealed, signed and attested copy of the bid which shall be a bound copy, and shall have provided all requested information, and submitted all appropriate forms, certificates, affidavits and addendum acknowledgements in order to be considered responsive. The copy shall be the forms with the original signatures. b. The City reserves the right to reject any and all Bids or parts thereof and to waive any technicalities and irregularities in the bidding and to disregard all nonconforming or conditional Bids or counter-proposals and to hold the Bid proposals for ninety (90) days from the opening date set forth above. Bidder agrees to accept a notice of award, if selected, based on the terms of this Bid in the event that a notification of award is received on or before expiration of the 90-day time period. The City reserves the right to cancel the Bid at any time, without liability for any loss, damage, cost or expense incurred or suffered by any Bidder as a result of that cancellation. Each Bidder is solely responsible for the risk and cost of preparing and submitting a Bid. c. Although price is a major consideration, product quality, references, service, delivery time and past experience, if applicable, will also be considered. No Bid will be considered unless the Bidder shall furnish evidence satisfactory to the City that he has the necessary facilities, abilities, experience, equipment, and financial and physical resources available to fulfill the conditions of the contract and execute the Work should the contract be awarded to him. Bid documents which are not responsive to the requirements herein may not be considered by the City for an award of the contract. The contract will be awarded to the lowest responsible Bidder. In determining the responsibility of any Bidder, the City may take into account other factors in addition to financial responsibility, such as past records of its or other entities transactions with the Bidder, experience, ability to work cooperatively with the City and its staff, adequacy of equipment, ability to complete performance within necessary time limits, and other pertinent considerations such as, but not limited to, reliability, reputation, competency, skill, efficiency, facilities and resources. The Bid will be awarded in the City's best interests based on these and other legally-allowable considerations. The City and its representatives and agents may make any investigations deemed necessary to determine the ability of the Bidder to perform the Work. The Bidder shall furnish any information and data requested by the City for this purpose. Each Bidder shall deposit with his Bid a Bid guarantee consisting of a bank draft, Bid bond, cashier's check, or certified check drawn on a good and solvent National or State Bank and payable to the order of the City, in an amount of $500, as a guaranty that in case the Bidder's Bid is accepted, the Bidder shall within one day after the date of such acceptance and notification thereof, deliver to the City a contract signed and executed by the contractor, proper insurance certificates and a Performance and Payment Bond in one hundred percent of the contract sum furnished by a responsible bonding company acceptable to and written upon forms prepared or approved by the City as security for payment of labor and materials and for the faithful performance of the contract. The Bidder awarded the contract will be required to furnish a Performance Bond in the amount of $5,000.00, along with Public Liability Insurance and Workers Compensation Insurance; all of which shall be acceptable to the City of Aurora. BID AWARD Except as otherwise may be stated in the Specifications, Bid award shall be made to the lowest responsible Bidder meeting the requirements and/or intent of the specifications at the net delivered price(s) shown and best responding to the needs of the City, in the City's sole discretion. However, if the Bidder modifies limits, restricts or subjects his Bid proposal to conditions that would change the requirements of the specifications, this would be considered a conditional or qualified Bid proposal and will not be accepted. The City reserves the right to delete any Bid item listed in the Bid. The City reserves the right to cancel the whole or any part of the contract if the contractor fails to perform any of the provisions in the contract or fails to make delivery within the time stated. The contractor will not be liable to perform if situations arise by reason of strikes, acts of God or public enemy, acts of the City, fires or floods. This Agreement will be for one (1) year, with optional two (2) one year extensions upon mutual agreement, commencing April 2024. Online Bid Opening: Dial by your location o +1 309 205 3325 US o +1 312 626 6799 US (Chicago) o +1 646 558 8656 US (New York) o +1 646 931 3860 US o +1 301 715 8592 US (Washington DC) o +1 305 224 1968 US o +1 689 278 1000 US o +1 719 359 4580 US o +1 253 205 0468 US o +1 253 215 8782 US (Tacoma) o +1 346 248 7799 US (Houston) o +1 360 209 5623 US o +1 386 347 5053 US o +1 507 473 4847 US o +1 564 217 2000 US o +1 669 444 9171 US o +1 669 900 9128 US (San Jose) Meeting ID: 889 4335 0806 Find your local number: https://us02web.zoom.us/u/kdHTAzrkIy Business Hours: 8 AM - 5 PM