This is a service / maintenance or supply contract in Birmingham, Alabama. Contact the soliciting agency for additional information.

Purpose The Birmingham Board of Education (the "Board") is seeking bids from qualified firms(hereafter called "Bidders") to provide services for Lawn Services, in accordance with the terms, conditions, and requirements contained in this Invitation to Bid (ITB). Scope of Work This section of the ITB describes the district's specifications and requirements to provide Lawn Services at property owned by Birmingham City Schools as outlined and indicated herein. General Note: Regarding Work on Campus - As the primary purpose of Birmingham City Schools (BCS) is the educational process, there may be times where scheduled work must defer to testing or other academic endeavors as determined by BCS Facilities or the individual School Based Principal or designee. Bidder shall be flexible if approached regarding such events but is still responsible for completion of work as soon as possible. The schools to be mowed are listed below. The schools are broken down into three (3) zones. Bidders are asked to only bid on the zones that they can staff. The district would prefer to award by zone but reserves the right to award by school. Prices must be on a precut basis and include all services listed in the scope of work. The district reserves the right to increase or decrease the number of cuts. The intent of this ITB is for the successful Bidder to provide the expertise and services requested with the expected result to be economical and provide the school system with a higher level of product quality, reliability, performance, and customer service. In order to ensure that the required services have the highest possible quality, the Board is interested in establishing a contract with a Bidder experienced and qualified in such contracts that will provide the quality and services requested in a professional and timely manner. Nothing herein is intended to exclude any responsible Bidder, or in any way restrain or restrict competition. On the contrary, all responsible Bidders are encouraged to submit a bid and their bids are solicited. The initial contract term shall be for one (1) year, with two (2) additional one (1) year renewal options, not to exceed three (3) years under the same terms and conditions indicated herein. Bids are due and will be opened at this time. Faxed or emailed bids are not acceptable There will be a Pre-Bid Conference and Site Visits. Bidder may not withdraw bid after the time set for the opening thereof, unless the award of the contract is delayed for a period exceeding ninety (90) calendar days. The Board reserves the right to reject any or all bids, and to waive all informalities in bidding and to award the contract to the lowest responsible Bidder in accordance with applicable law. It is not the policy of the Board to award contracts on the basis of price alone, quality and suitability to purpose and the needs of the Board being controlling factors. When applicable, warranty and maintenance agreement will be considered in determining the lowest responsible Bidder. Site Visits Week 1 See 1.11 for Details Tuesday, April 2, 2024 Site Visits Week 2 See 1.11 for Details Tuesday, April 9, 2024 Pre-Bid Conference Tuesday, April 16, 2024, 2:00 PM CDT Deadline to Submit Questions Tuesday, April 23, 2024, 1:00 PM CDT. Any questions regarding this Invitation to Bid should be referred to the contact information. Edward McMullen, Director of Purchasing Birmingham Board of Education Purchasing Department, Room 202 2015 Park Place North Birmingham, Alabama 35203 Email: purchasing@bhm.k12.al.us Telephone inquiries are not acceptable. All questions must be submitted in writing via email to purchasing@bhm.k12.al.us. Questions will not be accepted after the deadline. Response to questions will be posted electronically. Any advice, approvals, or instructions given by Board staff, technical personnel or other representatives to any Bidder are expressions of personal opinion only and do not alter or amend the ITB document. Only addenda can modify documents. All questions must be directed to the Director of Purchasing. Release and Post Addendum Friday, April 26, 2024, 4:00 PM CDT. Any clarification of the ITB documents will be made by addenda. The Director of Purchasing shall issue addenda to the ITB documents in response to modifications, clarifications or for any other reason the Board considers advisable. Once issued, an addendum becomes a part of the ITB documents. Addenda will be posted electronically. Board Approval TBD Anticipated Start Date TBD Non-Mandatory Site Visits are scheduled as follows: Time Site Visit Week 1- April 2, 2024 9:00 AM Sun Valley K-5 9:45 AM Huffman 6-8 10:30 AM Huffman High School 11:15 AM Huffman Academy K-5 12:00 PM Christian K-8 1:30 PM Martha Gaskins K - 5 2:15 PM Smith 6-8 Non-Mandatory Site Visits are scheduled as follows: Time Site Visit Week 2- April 9, 2024 9:00 AM Parker High School 9:45 AM Washington K-8 10:30 AM Hemphill K-5 11:15 AM Wenonah High School 12:00 PM Jones Valley 6-8 1:30 PM Arrington K-5 2:15 PM West End Academy K-5 One (1) original complete bid response with original signatures in black or blue ink. One (1) original Bid Sheet The Bid Sheet and additional pricing information shall be in a separate sealed envelope and labeled "BID SHEET." Documents may be bound, stapled, or clipped together. The bid response must be in a sealed envelope (including envelopes/boxes by USPS or any other delivery or courier services) Bids will be opened in the Purchasing Office, Room 202 located at 2015 Park Place North, Birmingham, Alabama 35203 on the bid due date and time. No information or opinion concerning the ultimate outcome will be given while consideration of the award is in progress. All bids shall remain open for ninety (90) calendar days from the bid due date pending evaluation and award. Rejection of Bid The Board may reject a bid, but not limited to the following, if: 1. The Bidder misrepresents or conceals any material fact in the bid. 2. The bid does not conform to the ITB documents. 3. The bid does not comply with requirements, specifications, and conditions of the ITB document. 4. It is deemed in the best interest of the Board. Award It is the intent of the Board to award the contract to a single Bidder. However, the Board reserves the right to award one or multiple Bidders, item-by-item basis or to make no award, as determined to be in the best interest of the District. The contract will be awarded on evaluation of bids considering all essential factors and in a manner which will best serve the interests of the Birmingham Board of Education. It is not the policy of the Board to award contracts on the basis of price alone, quality of service and suitability to purpose and the needs of the Board being controlling factors. The Board will award the contract to the lowest responsible Bidder or may reject any or all bids. A refusal by the first lowest responsible Bidder may result in the bid being awarded to the next lowest responsible Bidder meeting requirements and specifications.