The Village of Liberty, Sullivan County, NY is requesting proposals from qualified engineering firms for the preparation of an Engineering Report to assess Inflow & Infiltration (I&I) into the Sanitary Sewer Collection System. The Engineering Services contract will encompass all project-related engineering and subcontractor services necessary for the preparation of an Engineering Report evaluating sanitary sewer collection system components including piping, manholes, and connections. The Report will assess the component condition and provide a priority list for maintenance, repair, and replacement projects. The Report will need to address both seasonal and weather dependent flows. It is anticipated that the contracted firm will consider utilizing field inspections, CCTV monitoring, flow & smoke testing, and flow isolation & dye tracer studies as needed to complete the evaluation. The Report will identify the system components, provide a system map and summarize inspection and testing/study results. The Report should also compare dry/wet weather flows; consider local sewer use regulations; consider peak infiltration, peaking factors, peak inflow rates, total yearly infiltration, and total yearly inflow; evaluate repair vs. replacement; and include recommendations for further studies of I&I sources. The Engineering Report must follow the Engineering Report Outline for New York State Wastewater Infrastructure Projects (Eff. Oct. 1, 2023). The Report is intended to be used in support of funding applications to implement the recommended upgrades needed to reduce excess I&I and ensure adequate capacity for the WWTP to accept new flows and maintain long-term SPDES permit compliance. This project has qualified for $50,000 in funding through the NYS Environmental Facilities Corporation (EFC) Engineering Planning Grant program, which requires a municipal match of 20%. The awarded contract will be subject to the NYSEFC Mandatory State Financial Assistance Terms and Conditions (Eff. Oct. 1, 2023, Revised Nov. 1 2023). The selected firm should be prepared to begin work within 1 month of contract execution with the completed report delivered no later than June 2026. The method of Contractor Selection has not been Determined at this time. The Board reserves the right to accept or reject any and all Proposals, in whole or in part, to waive any and all informalities, require supplemental statements or information from any responsible party,
have discussions with any respondent to this RFQ to correct and/or clarify responses and negotiate potential contract terms with the most highly qualified firm. Minority and women-owned businesses are encouraged to submit responses to the RFQ.
Questions and clarifications on any items related to this RFQ should be directed by email to DPW Director Dave Burke at dburke@libertyvillageny.com. The method of Contractor Selection has not been Determined at this time.
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