Renovation of a mixed-use development in Martinsburg, West Virginia. Conceptual plans call for the renovation of a medical facility.

FBO Sources Sought Notice Solicitation ID 36C24524R0073 Project No: 613-24-124 Award Item: A/E Design Construct Bldg. Building 500 - 5C for Geri-Psych (A/E DESIGN) The Department of Veterans Affairs Medical Center (VAMC), 510 Butler Avenue, Martinsburg, WV 25405 is seeking a qualified Service-Disabled Veteran Owned Small Business (SDVOSB) firm to provide Schematic Design, Design Development, Construction/Bid Documents, Specifications, Construction Cost Estimate, and Construction Period Services. This project will engage an architectural/engineering team to provide professional services for the Renovate B500-5C for Geri-Psych Project. It will consist of the renovation of approximately 13,000 total GSF of existing space. The project will be a complete renovation of the space that will include replacement or upgrade of supporting utilities as well. Each item will be reviewed during the design stages and evaluated for probable cost. Priorities of Work This project will provide for a complete renovation of the 5C wing in building 500 to house a new Long Term Care Unit (LTC/CLC) for veterans requiring mental health care. The unit will have mental health components that will need to be addressed. This is a new model type that will bridge components between LTC/CLC and Mental health, however, it shall be understood that the unit will not be at a high level of psychiatric patient care where veterans maybe at risk of suicide or self-harm. The design team shall have an understanding for the design of LTC/CLC as well as Mental Health inpatient units for a better understanding of needs during conversations with these two main services. The AE will use the attached architectural limits of work as a guide of the impacted areas, but this delineation does reflect other infrastructure utility rooms as well as utility paths that support the final design and are beyond these limits. The two attached SEPS documents are for reference of internal reviews and shall be used for confirmation, and re-evaluation at commencement of design. At a minimum the A/E shall reference the VA design guide plates located at http://www.cfm.va.gov/til/dGuide.asp, Design Alerts at https://www.cfm.va.gov/til/alert.asp, and the VA design manuals located at https://www.cfm.va.gov/til/dManual.asp for comprehensive architectural and engineering requirements for each space listed. The A/E will perform all investigative work pertaining to but not limited to, foundations, structural, mechanical, electrical, plumbing, fire alarm, sprinkler, telecommunication, hazardous materials, public address system and their associated appurtenances located in other areas of the work area as deemed necessary to provide a complete and constructible design. In addition to design of required new work areas the A/E will design the required rerouting, relocation, and/or extension of all existing utilities electrical, plumbing, etc. which may pass thru the proposed design area servicing surrounding spaces and future expansions. The AE shall implement to the greatest extent possible interior design principles and finishes that have already been established for the recently renovated sections of the 5th floor long term care service to maintain a continuity of design intent. The heating, ventilation, and air conditioning (HVAC) design shall comply with the VA HVAC Design Manual. Controls will be compatible with existing Johnson Metasys Building Automation System. Design shall also include recommendations of energy savings alternatives for consideration. The plumbing design shall comply with VHA Directive 1061 and the VA Plumbing Design Manual. Commissioning will be performed by third party contract directly with the VA. The A/E will be responsible for incorporating commissioning specifications in accordance with the VA Whole Building Commissioning Process Manual, and coordination with the Commissioning Agent during construction. Fire and Life Safety requirements will be designed under the lates Governing Codes of NFPA 101 Life Safety Code and the latest version of the Department of Veterans Affairs Fire Protection Design Manual. Design shall incorporate Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings . Physical Security. The A/E will follow the requirements in the VA PHYSICAL SECURITY DESIGN MANUAL FOR MISSION CRITICAL FACILITIES or the VA PHYSICAL SECURITY DESIGN MANUAL FOR LIFE-SAFETY PROTECTED FACILITIES as they apply. The A/E s team will include a certified physical security specialist as well as a licensed professional structural engineer who has specialized training in blast design and analysis. The A-E will be responsible for arc flash analysis and labeling. Please copy same verbiage as already provided from VA Electrical Design Manual. The A/E shall perform all calculations, studies, analysis and reports as detailed under the VA Electrical Design Manual, paragraphs 1.10.1, 1.10.2, 1.10.3, and 1.10.4. The A/E shall not consider this as authority for sole source . Calculations will be based on basis of design provided by the A/E and revised during the submittal review process. A/E is responsible for creating and applying arc flash labels in compliance with NFPA 70E-2024. The A-E will correct all electrical deficiencies within project area as identified by the 2016 Electrical Deficiencies Study, Section 7.4. A CD copy will be provided. AE shall provide specifications as required from PG-8-1; shall follow design requirements per respective discipline design manuals PG-18-10; shall follow the service functions design guideline requirements per PG-18-12; shall at a minimum meet the requirements of PG-18-14 for the various rooms; shall follow the minimum A/E submission requirements per PG-18-15. Each item listed under Priorities of Work 1-18 above will be reviewed during the Schematic, Design Development and Construction and Bid Document stages and evaluated for probable cost. THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330's Architect/Engineer Qualifications packages only. The VA will shortlist the firms utilizing the SF330 form and interviews will be conducted with at least 3 firms based on the outcome of the scoring. FAILURE TO CLEARLY ADDRESS ALL LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW WILL RESULT IN REJECTION OF SF330. Selection criteria will be in accordance with FAR 36.6 and VAAR 852.236.6, which will include minimum the below criteria. PROFESSIONAL QUALIFICATIONS Resume of each discipline team lead assigned to project. Resume of Cost estimator. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE Narrative, drawings & images of up to 10 projects completed that illustrates overall team experience. Projects shall be relevant to 'inpatient mental health' and 'long-term care/ CLC units'. General list of in-patient healthcare projects in last 5 years by team members. Experience in energy conservation/sustainability. PAST PERFORMANCE Specific cost control measures utilized in Factor II submitted projects. Of the 10 relevant projects listed in item 'II' provide original budget, final budget, final estimate, construction contract and total change orders. Copy of performance evaluations and owner points of contact for projects listed under item 'II'. ORGANIZATION, MANAGEMENT AND QUALITY CONTROL Firm/ Team's organization and management process for this contract (provide organization chart that identifies overall relationship and lines of authority of the team). Quality control program for this contract with name of person responsible for QA/QC and person responsible for technical/constructability review (provide examples, checklists). CAPACITY Describe experience in delivery of projects on a time sensitive schedule. Current design contracts greater than $800,000. Current workload and availability of the team. LOCATION Geographical location from VA Medical Center, Martinsburg WV LITIGATION AND INSURANCE Record of significant claims against the firm and team members MILEAGE RESTRICTION: In accordance with VAAR 805.207, this procurement is restricted to Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) located within a 500-mile radius, of the Martinsburg VA Medical Center, 510 Butler Ave, Martinsburg, WV 25405. The 500-mile restriction will be verified by using the website www.randmcnally.com and verifying the distance from the offeror s location and the VA Martinsburg, WV. This acquisition is for Architect/Engineer (A/E) services and is procured in accordance with the Brooks A/E Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. This is a Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside. The North American Industry Classification System (NAICS) code for this work is 541310. The small business size standard is $12.5 million. Service-Disabled Veteran Owned Small Businesses must be registered and verified with the U.S. Small Business Administration (SBA) Registry to be eligible for contract award. Visit https://veterans.certify.sba.gov/ to complete your company s registration. Additionally, any potential awardee must also be registered in the System for VETS 4212 VETS-4212 Reports | U.S. Department of Labor (dol.gov). Qualified A/E firms are required to submit FOUR (4) hard copies of their entire completed SF Form 330 packages as well a CD copy; SF330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. Submission of information incorporated by reference is not allowed. Prospective firms shall address all selection criteria factors within their submitted SF330 package. All hard copy submissions must be bound in some manner. Submissions are limited to 75 pages; no photographs shall be submitted. Information shall be submitted no later than 1:00PM EST on Monday, July 1st, 2022. Telephone inquiries will not be honored. No faxed or emailed forms/submissions will be accepted. Shortlisted firms will be scheduled for oral presentations/interviews. Negotiations will be made with the highest ranked firm. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract because of this announcement. Award of any resultant contract is contingent upon the availability of funds. Only SDVOSB Firms currently verified in SAM are eligible to submit bids/offers. SDVOSB set-asides that are not listed on SAM will be deemed nonresponsive or technically unacceptable Mailed or hand carried submissions ONLY shall be sent to: Department of Veterans Affairs Medical Center Attn: Robert Tyler Hallock SAO East VISN 5 Contracting, 306A-16 510 Butler Ave, Bldg. Martinsburg WV, 25405 The Method of Contractor Selection has not been determined at this Time.