The City of Fruita ("the City") is requesting proposals from qualified contractors to convert the existing Orr / Raptor Skate Park located at the Fruita Community Center, 324 Coulson Street, Fruita, CO 81521 (the "Community Center"), into a four-court pickleball complex. All questions, inquiries, comments, or communications pertaining to this RFP or any Proposal (whether regarding the Proposal preparation or submission process, Project specifications or scope, or otherwise) must be directed (in writing) to merickson@fruita.org. Questions about this RFP or the Project will be accepted until Thursday, July 25, 2024, at 5:00 p.m. (MDT). Addenda to the RFP, if any, will be issued by Monday, July 29, 2024, by 5:00 p.m. (MDT). All Proposals should be for the design and construction of a four (4) pickleball courts upon an existing concrete slab in the Orr / Raptor Skate Park adjacent to the Community Center. Such pickleball courts should face north and south. Such design and construction will include all site preparation, pickleball court construction, fencing construction, additional concrete work as required or requested by City, irrigation repair and reconfiguration, and equipment installation (the foregoing, as further described below and elsewhere in this RFP, is referred to herein as the "Project"). Construction of the Project should begin in August, 2024 and be completed by the end of September, 2024. Bid Bond - If an Offeror expects the Project Contract (defined below) will exceed FIFTY THOUSAND DOLLARS ($50,000) in value, Offeror shall include with its Proposal a bid bond or other form of guarantee equal to five percent (5%) of the Project's base bid as listed in the Proposal's Cost of Services. The bid bonds or other guarantees of the three (3) Offerors with the lowest Project base bids, or with the most responsive Proposals, as determined and selected by City in its sole discretion, shall be retained by City until Contractor (defined below) executes the full Project Contract and furnishes the performance bond or other form of performance security required under the Project Contract, but in no event shall City retain such bid bonds or other guarantees longer than forty-five (45) days after receipt thereof. The bid bonds or other guarantees of all other Offerors, if any, shall be returned within seven (7) days of City's selection of the three (3) Offerors with the lowest Project base bids or most responsive Proposals. Payment and Performance Bonds Should the Project Contract exceed FIFTY THOUSAND DOLLARS ($50,000) in value, Contractor shall furnish a performance and payment bond, at least equal to the Project Contract price, as security for the faithful performance and payment of all Contractor's obligations under the Project Contract. Contractor shall also furnish a cash warranty or warranty bond in an amount equal to ten percent (10%) of the final Project Contract value, which shall remain in effect for the duration of a guaranty period of one year after the date of final Project acceptance by City. At Contractor's option, the performance and payment bonds identified herein may be rolled over and substituted for the warranty bond, so long as such rolled over bonds remain in effect for the duration of a guaranty period of one year from the date of final Project acceptance by City. If a cash warranty is provided by Contractor, said cash shall be deposited with the City Clerk during the foregoing guaranty period. All bonds shall be in the forms prescribed by the Project Contract and be executed by such sureties as (i) are licensed to conduct business in the State of Colorado and (ii) are named in the current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570, amended, by the Audit Staff, Bureau of Account, U.S. Treasury Department. All bonds signed by an agent must be accompanied by a certified copy of the corresponding authority to act. If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent, or its right to do business in the State of Colorado is terminated, or it ceases to meet the requirements of clauses (i) or (ii) of this section, Contractor shall, within five (5) days thereafter, substitute another bond and surety, both of which shall be acceptable to City in its sole discretion. The method of Contractor Selection has not been Determined at this time.
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