The Village of Palmetto Bay is seeking a qualified landscape maintenance management Company to provide the highest standards of landscape and horticultural maintenance, with a conscience for environmental protection and balance of the ecosystem of Biscayne Bay, for Thalatta Estate in the Village, under the general supervision of the Village Parks & Recreation Department. The Village reserves the right to reject any and all proposals or parts thereof, to terminate the process at any time, solicit the Project, waive any informalities, technicalities or irregularities, to disregard all non-conforming, conditional or counter-proposals, to award in whole or in part to one or more respondents, or take any other such actions that may be deemed in the best interest of the Village. Any late withdrawal from a Proposer that was granted award but declined, the Village has the right to enter negotiations with the second highest scored Proposer. Question Deadline 09/24/2024 at 3:00 PM ET All inquiries shall only be directed to: Alessia Bencomo, Procurement Specialist, Finance Department 9705 E. Hibiscus Street, Palmetto Bay, FL 33157 Email: abencomo@palmettobay-fl.gov. Inquiries regarding the RFP, including requests for clarification of the RFP, must be in writing. With respect to questions about the meaning or intent of the questions shall be submitted in writing to the Village. Liquidated Damages The Proposer and the Village recognize that time is of the essence of this Contract and that the Village will suffer financial loss and other damages if the Work is not substantially or finally complete within the time specified in the Contract. The Proposer also recognize the expense and difficulties involved in a legal or arbitration proceeding. The Proposer acknowledges and agrees that the actual damages which the Village will suffer in the event of delay in achieving Substantial Completion or Final Completion of the Work are difficult, if not impossible, to determine and that the liquidated damages described are a fair and reasonable estimate of the delay damages which the Village is expected to suffer in the event of such delay. Accordingly, as actual damages cannot be ascertained, the Proposer and the Village agree that as liquidated damages for delay, but not as a penalty, the Proposer shall pay the Village the amount of One Thousand Dollars and Zero Cents ($1,000.00) for each day after the time specified in the Documents for Substantial Completion until the Work is substantially complete. Insurance 1. Upon Village's notification of award, the Proposer shall furnish to the Procurement Division, Certificates of Insurance that indicate that insurance coverage has been obtained which meets the requirements as outlined below: 1. Comprehensive General Liability - $1,000,000 combined single limit for each occurrence for bodily injury and property damage - designating the Village as Additional Insured 2. Workers Compensation - Statutory Limits 3. Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily injuries or death and property damages. Bid date notes: To be considered, all interested Parties must request copies of the documents and submit one (1) original, one (1) copy of the required information and documents, and a flash drive containing a copy of the entire original submission in one (1) sealed package titled "Landscape Maintenance Management Services for Thalatta Estate RFP# 2024-12-024". THE PACKAGE MUST BE CLEARLY LABELED TO THE ATTENTION OF THE VILLAGE CLERK, INCLUDING THE PACKAGE TITLE. The respondent shall bear all costs associated with the preparation and submission of the response to the solicitation.
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