Site work and paving for a mixed-use development in Greenwich, Connecticut. Completed plans call for site work for a sidewalk / parking lot; for paving for a sidewalk / parking lot; and water / sewer project.

The Town of Greenwich Purchasing Department, on behalf of the Department of Parks and Recreation, is soliciting bids for the ADA reconfiguration of the main entrance and docking facilities, located at 4 Ritch Avenue West, Greenwich, CT, as per the specifications of this RFB. On-site work on the Project shall commence on or after November 16, 2024, with a completion date of March 7, 2025. Mr. Michael Scarano, Procurement Administrator is responsible for the conduct of this procurement. Any inquiries or requests regarding this procurement must be submitted in writing to Mr. Michael Scarano to the address below by 11:00 AM on Friday, October 11, 2024: Town of Greenwich Purchasing Department 101 Field Point Road Greenwich, CT 06830 Email: Michael.Scarano@greenwichct.org. Bidders are to respond to this Request for Bid (RFB) by completing the attached Reply Sheets. Bidders shall indicate their pricing and all other required information on the Reply Sheets. The pricing on the Reply Sheets shall be complete and shall include the costs of all shipping, delivery, installation, labor, insurance, certificates, permits, and/or other prices pertaining to this procurement. PRICE GUARANTEE / DURATION OF BID Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the bid. BID COSTS The Bidder shall be responsible for all costs incurred in the development and submission of their bid. The Town assumes no contractual obligation as a result of the issuance of this RFB, the preparation or submission of a bid by a Bidder, or the evaluation of an accepted bid. TAXES The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or State of Connecticut, and such taxes shall not be included in the bid prices. PAYMENTS The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of documentation, and acceptance of the products and/or services. RESERVATION OF RIGHTS The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of any bid. CONTRACT FORMAT The Town of Greenwich has included as part of this Request for Bid, Exhibit B, the Agreement Contract format to be used for this procurement. In order to be considered by the Town, any exceptions to the language included in the Town's Agreement Contract format must be declared in the Exceptions area on the Reply Sheets. CANCELLATION OF AWARD/CONTRACT If the Contractor fails to perform or observe any material term or condition of the bid or Contract and such failure continues for thirty (30) days after the Contractor's receipt of written notice, the Town of Greenwich may cancel the Award/Contract without liability for signed the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets. The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone number provided on the Reply Sheets. After the Town is satisfied that a request to withdraw a bid before the established deadline is valid, the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding process or may modify the bid and resubmit before the deadline. MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE If a bid security is required and a Bidder does not honor their bid for the specified time, the bid check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to the Town. After the deadline, the submitted bids become the property of the Town and are valid offers to be honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid. Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be disqualified. cancellation or termination charges. Each bid must be accompanied by an original Bid Bond with a raised seal prepared on the form of Bid Bond attached hereto as Exhibit F duly executed and acknowledged by the Bidders, as principal, and by a surety company qualified to do business in the State of Connecticut and satisfactory to the Town, as surety. The Bid Bond shall be 5% of the total lump sum of the bid and shall be enclosed in the sealed envelope containing the bid. Each Bid Bond may be held by the Town as security for the fulfillment of the Bidder's 'agreement' set forth on the bid Reply Sheets. Should the Bidder fail to fulfill such agreements the Bid Bond shall become payable to the Town, as liquidated damages, otherwise, the Bid Bond shall become null and void. LIQUIDATED DAMAGES 1.1 The hired CONTRACTOR and the TOWN shall recognize that time is of the essence for this project and that failure to comply with the specified timeframe for this project will result in a financial and operational loss by the TOWN, if residents and vessels cannot access, use and/or occupy the marina and/or the associated parking spaces and utilities. 1.2 The parties shall agree to avoid the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the financial and operational loss suffered by the TOWN if the specified work is not completed and accepted by the TOWN as complete per the CONTRACT during the specified timeframe. Therefore, instead of requiring any such proof, the TOWN and the CONTRACTOR shall agree that as total liquidated damages for delay (but not as a penalty), the CONTRACTOR shall pay the TOWN $500.00 for each 24 hours that expires after March 7, 2025 until the Project is Substantially Completed and accepted by the TOWN. 1.3 If the Project is not Substantially Completed and accepted by the TOWN by March 15 2025 the CONTRACTOR shall pay the TOWN $1,000.00 for each 24 hours that expire after March 8, 2025 until the project is Substantially Completed and accepted by the TOWN. 1.4 If the Project is not Substantially Completed and accepted by the TOWN by March 22, 2025 the CONTRACTOR shall pay the TOWN $1,500.00 for each 24 hours that expire after March 15, 2025 until the project is fully completed and accepted by the TOWN. 1.5 If the Project is not Fully Completed and accepted by the TOWN by April 30, 2025 the CONTRACTOR shall pay the TOWN $2,000.00 for each 24 hours that expire after April 30, 2025 until the project is Fully Completed and accepted by the TOWN. For bids greater than $100,000, the awarded Contractor will be required to furnish a Performance, Maintenance, and Payment Bond on the Town of Greenwich form which follows in Exhibit C (attached) in the amount of the Gross Sum of the project, including allowance for contingencies and extra work, and/or Contract price within seven (7) days of the work order. The bond must be duly executed and acknowledged by said Contractor as principal and by a surety company qualified to do business under the laws of the State of Connecticut and satisfactory to the Town, as surety, for the faithful performance of the Contract and payment for labor and materials. The Contractor shall pay the premium for such bond. A letter from the bonding company, stating that the Performance, Maintenance, and Payment Bond can be obtained within seven (7) days of request, should be provided with the bid. For projects that require a Performance, Maintenance, and Payment Bond, the Contractor shall maintain all of the specified required insurance coverage and continue to document the specified required insurance coverage for one (1) year after completion of the work of the Contract (or other such time as the Contract or other agreement requires).