This is a service / maintenance or supply contract in Claremont, California. Contact the soliciting agency for additional information.

Project Description The City seeks to obtain proposals from Contractors to perform park restroom custodial services. The services and tasks to be performed include the furnishing of all labor, materials, tools, equipment, supplies, tasks and incidental and customary work necessary to competently perform custodial services at all City-owned park restrooms. Scope of Work The Respondent will be expected to fulfill, at a minimum, the services and technical requirements as described in the Scope of Services attached hereto as Exhibit "B." License Requirements The successful Contractor must obtain a City of Claremont Business License throughout the term of the Contract. No proposal will be received unless it is made on the forms furnished by the CITY for this project. The forms are available online. Additional documentation may be added, if desired. Please review the entire package before submitting your proposal. Incomplete submissions of any or all required Proposal Forms may be rejected as nonresponsive. Award shall be based on a best value evaluation. Criteria used for the evaluation will include: cost, responsiveness to specifications, references, previous performance, ability to provide services, consistency with current equipment, cleaning materials, and standards, unspecified value-added offerings by the bidder, implementation schedule and reports, and hazardous communication plan. The work will be awarded to the best responsible bidder, not solely based on lowest price. The successful respondent will be expected to sign a Contract. The initial term of the Contract is for three (3) years with two (2) optional one-year extensions. A sample Contract is included in this document. The final Contract will include this request for proposal and the successful bidder's response. Please do not execute the Contract at this time. The successful bidder will be required to furnish the City with a Performance Bond equal to 100% of the successful PROPOSAL, and a Payment (Labor and Materials) Bond equal to 100% of the successful PROPOSAL, prior to execution of the Contract. All bonds are to be secured from a surety that meets all of the State of California bonding requirements, as defined in Code of Civil Procedure Section 995.120, and is admitted by the State of California. Pursuant to Public Contract Code Section 22300, the successful bidder may substitute certain securities for funds withheld by City to ensure his performance under the Contract. The Director of Industrial Relations has determined the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract which will be awarded to the successful bidder, copies of which are on file and will be made available to any interested party upon request online. A copy of these rates shall be posted by the successful bidder at the job site. The successful bidder, and all subcontractor(s) under him, shall comply with all applicable Labor Code and Public Contract Code provisions, which include, but are not limited to the payment of not less than the required prevailing rates to all workers employed by them in the execution of the Contract, the employment of apprentices, the hours of labor, and the debarment of contractors and subcontractors. The City of Claremont reserves the right to reject any or all proposals or any part of the PROPOSAL, to waive minor defects or technicalities, or to solicit new proposals on the same project or a modified project. Please read the insurance requirements and general provisions carefully, they are part of your PROPOSAL and you must show proof of insurance and licensing to be considered a successful bidder. The City of Claremont Encourages the Participation of Minority and Women-owned Businesses Proposals submitted by mail, in person, or by courier must be sealed in an enclosed yellow envelope. Respondent's name and address shall appear in the upper lefthand corner of the envelope. By Mail, In Person or by Courier City of Claremont Re: Park Custodial Services 1616 Monte Vista Avenue Claremont, CA 91711 Attn: Cari Dillman, Community Services Manager By Electronic Form Re: Park Custodial Services Attn: Cari Dillman, Community Services Manager and Shelley Desautels, City Clerk cdillman@ci.claremont.ca.us and sdesautels@ci.claremont.ca.us Question Deadline 10/24/2024 at 5:00 PM PT All questions, interpretations, or clarifications, either administrative or technical, must be requested in writing and directed to the Contract Administrator for the RFP process, Cari Dillman, Community Services Manager. The City must receive written requests for clarification. Such requests, if any, must be sent to the Contract Administrator by emailing cdillman@ci.claremont.ca.us. Any interpretation or correction of the RFP documents rendered by the Contract Administrator shall be made immediately available to all other persons who obtained RFP documents from the City. All addenda issued during the proposal period or forming a part of the documents issued for bid shall be listed in the Contract and shall be made part of the contract. The City reserves the right to award a Contract to other than the lowest monetary bidder if determined to be in the best interest of the City. The City will evaluate the proposals on a "Best Value" basis, taking into consideration the following factors: 1. Cost 2. Responsiveness to Specifications 3. References/Previous Performance 4. Ability to Provide Service 5. Consistency with Current Equipment, Cleaning Materials and Standards 6. Unspecified Value Added Offerings by Respondent 7. Implementation Schedule 8. Hazardous Communication Program The City reserves the right to consider the competency and responsibility of all Contractors, and to use any information deemed necessary to establish the ability of any service company to perform all conditions of the contract in order to avoid awarding a Contract to a company unable to produce the quality of service required and intended by this specification Award of Contract If awarded, the Contract will be awarded to the Contractor submitting the highest ranked Proposal. The City reserves the right to reject all proposals and to Contract for services in a manner that most benefits the City, including awarding more than one Contract if desired. All proposals shall be accompanied by cash, cashier's check, certified check, or bid bond, made payable to the CITY for an amount equal to and not less than ten percent (10%) of the amount of said proposal, and no proposal shall be considered unless such cash, cashier's check, certified check or bid bond is enclosed therewith.