This is a service / maintenance or supply contract in Spring Hill, Tennessee. Contact the soliciting agency for additional information.

Proposals must be made on the Proposal Forms and in accordance with Instructions to Bidders furnished by the City of Spring Hill. The defined terms appearing in the General Specifications apply to all Contract Documents. The City reserves the right to reject any or all Proposals regarding the services, to waive irregularities and/or informalities in any Proposal, and to make an award in any manner, consistent with law, deemed in the best interest of the City. The Bid shall be deemed as having been awarded when formal notice of award shall have been mailed by the City to the Bidder. The Bidder to whom the Bid shall have been awarded will be required to execute 3 copies of the Contract on the form attached. In case of the Bidder's refusal or failure to do so within ten (10) days after its receipt of formal notice of award, Bidder will be considered to have abandoned all rights and interests in the award and the award may then be made to the next best qualified Bidder or the work readvertised for Proposals as the City may elect. Explanations desired by a prospective Bidder shall be requested of the City in writing, and if explanations are necessary, a reply shall be made in the form of an Addendum, a copy of which will be posted on the City's website. Every request for such explanation shall be in writing (email) addressed to April Goad, Recorder at agoad@springhilltn.org. Any verbal statements regarding same by any person prior to the award shall be unauthoritative and not binding. Addenda issued to Bidders prior to date of receipt of Proposals shall become a part of the Bid Documents. No inquiry received within seven (7) days of the date fixed for the submission and opening of Proposals will be given consideration. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda, which, if issued, shall be emailed to all prospective Bidders, not later than five (5) days prior to the date fixed for the opening of Proposals. 1. SCOPE SITE LOCATION AND EXPECTED VOLUMES o Brush, leaves, limbs and other similar organic materials are regularly collected by the City of Spring Hill and hauled to a city-owned site located at 3893 Mahlon Moore Road. The successful bidder shall be capable of grinding and hauling mixed brush and wood materials to an offsite facility for disposal. The size of logs typically do not exceed 24". o Periodically the deposited brush requires that it be ground or chipped and removed from the site. This typically occurs twice a year but may vary due to weather conditions, storms, growth of population, etc. Onsite services have averaged yielding approximately 6,500 cubic yards or mulch per grinding. However, the future volume may vary. Contract price will be per brush grinding and debris removal on an as needed basis for twentyfour (24) months from the date of contract execution. Upon mutual agreement of both parties the bid quotes may be renewed annually by the City of Spring Hill for a maximum of two twelve (12) month periods beyond the initial 24-month Agreement term. The City reserves the right to accept any Proposal or to reject any or all Proposals, and to waive defects or irregularities in any Proposal. In particular, any alteration, erasure or interlineations of the Contract Documents and of the Proposal shall render the accompanying Proposal irregular and subject to (but not requiring) rejection by the City.