Renovation of an educational facility in Clare, Michigan. Completed plans call for the renovation of a educational facility.

Clare-Gladwin Area School PA/Clock Valcom Upgrade 2025-2026 Clare-Gladwin RESD reserves the right to accept or reject any or all bids and to award the contract to other than the lowest bid offered, if such actions are in the best interest of ClareGladwin RESD. This does not commit Clare-Gladwin RESD to any specific course of action. Questions should be directed to: Kevin Smalley, Senior Technology Coordinator Clare-Gladwin RESD 4041 E Mannsiding Rd Clare, MI 48617 ksmalley@cgresd.net Phone: 989-418-1730 Or, if not available: Tyler Christensen, Technology Coordinator Clare-Gladwin RESD 4041 E Mannsiding Rd Clare, MI 48617 tchristensen@cgresd.net Phone: 989-965-5670 The specification of endpoints as native to the Valcom IP6000 mass notification platform is intended to ensure compatibility with existing infrastructure and to establish the required level of performance and integration. No substitutions or alternates will be considered. Bid price shall include delivery to the point of use and must not include any reduction in price relating to the assumption of buy-backs. Where it shall be deemed necessary by school officials, the successful bidder shall be prepared to provide instruction in use and care of equipment delivered in both written form and on a demonstration basis. All bids shall be exclusive of applicable taxes. Exemption forms will be executed when necessary. All bids shall be submitted as per the RFP. Additional time will not be granted to any single vendor; however, additional time may be granted to all vendors when the District determines that circumstances warrant it (e.g., an "act of God"). The information contained in bids submitted for A walkthrough of the Area School can be scheduled but this is optional. the District's consideration will be held in confidence until bids are opened. The installation contractor shall also provide a separate quote for the installation of CAT 6A data cabling for the indicated IP device locations. All cabling should be run to the data closets in room 164 or 107, whichever is more efficient or based on termination point of surrounding drops. All data cabling shall be white, all modular ends shall also be white as shall the patch cables on both ends as required for the project completion. All new data runs Including ends and patch chords shall be Enterprise CAT 6A Required system devices are as follows: Wall Mount IP Speaker/Clock o District will provide x16 units including backbox. Need cabling and installation. IP Ceiling Speaker Double Sided Display with Speaker and Flasher Single Call Button for IP Speaker Network Audio Port Desk Mic Input Plate Input Power Supply VIP-432A-DF VIP-402A VL522BK-F-FC VE2973A VE-8001 V-400 V-9984-W VP-1124D In the event of discrepancies between the unit price and extension, the unit price shall prevail. Manufacturer's written guarantee shall accompany each bid. Bidders may state in writing additional guarantees which will become a part of the bid and considered in making awards. All installation work associated with this project must be completed within the designated timeframe of July 1, 2025 through July 30, 2025. Bidders must ensure that all labor, materials, and system integration are fully completed and operational by the end of this period. Where applicable, service facilities and convenience of service will be considered as part of the bid. When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder's business. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with. All necessary insurance certificates shall be supplied only when specifically requested. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent. The bidder acknowledges that by submitting a bid, the specifications and other instructions are in the bidder's opinion, appropriate and adequate for the intended purpose. The bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process. Any exceptions to the terms and conditions contained in this RFP or any other special consideration or condition requested or required by the Bidder shall be enunciated by the Bidder and be submitted as part of its bid, together with an explanation of the reason such terms and conditions cannot be met. Each Bidder shall be required and expected to meet the RFP requirements, in its entirety, except to the extent exceptions are expressly noted in the bid and accepted by the District as part of the award agreement and documented accordingly. It is the responsibility of the Bidder to inquire about any requirement of this RFP that is not understood. All questions should be in the form of E-mail whenever possible. During the bidding period, Bidders may be furnished written addenda to clarify or supplement the RFP. The information included in these addenda is to be included in the bid and will become part of the contract. Before submitting a bid, each Bidder should determine that they have received all addenda issued and should indicate on the bid form each of the addenda they received. The District will not be bound by oral responses to inquiries or written responses other than the addenda. The Clare-Gladwin RESD Board of Education reserves the right to: a. reject any and all bids without assigning any reason therefore, b. be the sole judge of equivalency, and c. waive any bid requirement in accepting or rejecting bids.