This is a service / maintenance or supply contract in Santa Monica, California. Contact the soliciting agency for additional information.

The City of Santa Monica, ("the City") is inviting proposals from qualified consulting professionals or firms ("Consultant") related to building and safety plan check services. These plan check services should be construed as mutually exclusive services. The Building and Safety Division currently has eight employees in its Plan Check section. Six are dedicated to architectural/structural review, while the remaining two are dedicated to mechanical, electrical, and plumbing (MEP) reviews. The City is interested in establishing expedited plan check services, which currently are not offered. Plans submitted to the City will be sent to Consultants for expedited review, primarily focused on architectural/structural review, but may include MEPs. The intent is for Consultants to mainly receive the largest commercial and residential plan submittals for expedited review, thereby freeing City staff to plan check smaller, less time-intensive projects. However, any submittal may potentially be eligible for expedited service and may be sent to Consultants for review. Consultants may also be utilized for standard plan checks, as needed. The City utilizes Avolve's ProjectDox software to review plans electronically online, allowing all reviews to be completed remotely . The Building and Safety Division performs roughly 3,000 plan checks annually. The following Scope of Work represents the services and responsibilities the successful proposer will be expected to provide and perform. Any additional services or tasks must be clearly identified. Conversely, requested services or tasks which should not be included, or are specifically excluded from the proposal, must also be clearly identified. The City is committed to selecting an excellent team that will produce a high-quality work product and deliver a high level of customer service. Should the use of sub-consultants be proposed by the proposing firm, they must be clearly identified and included as part of the proposal in response to this RFP. Question Deadline 07/07/2025 at 3:00 PM PT Question Response Deadline:July 21, 2025, 5:00pm. Questions must be submitted online. The City is inviting proposals from qualified persons or firms for a firm-fixed contract for a term of three (3) years. Licensing or certifications: Professional staff must have a current license with the California State Board for Professional Engineers, Land Surveyors, and Geologists, or with the California State Architects Board. The City of Santa Monica, through either the City Council or the City Manager (or his designee) has the sole authority to select the consulting firm and reserves the right to reject any and all proposals. The City reserves the right to approve or reject all sub-consultants and engineers proposed to be retained by the prime consultant. Upon signing of the agreement, no change in proposed personnel or sub-consultants can be made without the City's review and written authorization. By submitting a response to this RFP, prospective consultants waive the right to protest after award or seek any legal remedies whatsoever regarding any aspect of this RFP. The City reserves the right to select any number of finalists. In addition, the City reserves the right to issue written notice to all prospective consultants of any changes in the RFP terms or proposal submission schedule, should the City determine in its sole and absolute discretion that such changes are necessary. The City reserves the right to request additional information from any proposing consultant and to reject any and all proposals. All original work products, including computer files, shall remain the property of the City. The City reserves the right to retain an expert to evaluate the proposing consultant's work or qualifications at all stages in the selection process. Additionally, any contract entered into will be subject to termination at any stage if in the judgment of the City, such termination is in the best interest of the City. In the event such decision is made, appropriate written notice would be given before any termination and the consultant would be compensated on a pro-rata basis for work performed. The responsible proposer whose proposal is the most advantageous to the City, taking to consideration all the evaluation factors will be recommended for the contract award. Notwithstanding the Evaluation Team's selection, the City reserves the right to award this RFP and the resultant Contract in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion. The City is the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The method of Contractor Selection has not been Determined at this time.