Site work and paving for a mixed-use development in Elk River, Minnesota. Conceptual plans call for site work for a road / highway; for paving for a road / highway; sidewalk / parking lot; sidewalk / parking lot; and water / sewer project.

City ofElkRiverCITY OF ELK RIVERREQUEST FOR PROPOSALS (RFP)Professional Engineering Services for Downtown ReconstructionStreets, Sidewalks, Utilities, and Parking LotsIssue Date: July 9, 2025Proposal Due Date: August 1, 20251. IntroductionThe City of Elk River is soliciting proposals from qualified professional engineering firms to provide planning,design, and construction engineering services for the reconstruction of streets, sidewalks, utilities, and parkinglots in the downtown Elk River area. The intent is to improve infrastructure condition, enhance pedestrianaccess and safety, and support the economic vitality of the downtown district.2. Project BackgroundDowntown Elk River is a vital community and commercial hub. Several streets, sidewalks, and surface parkingareas have reached the end of their service life. This project seeks to comprehensively address pavementcondition, ADA compliance, stormwater management, traffic flow, streetscape enhancements, andmultimodal accessibility.This reconstruction effort is aligned with the goals and strategies outlined in the Downtown Master Plan,which was formally adopted by the Elk River City Council on June 2, 2025. The plan provides a long-term visionfor public infrastructure, pedestrian access, and urban design to support downtown growth, economicdevelopment, and quality of life. Proposals should demonstrate consistency with the priorities and designprinciples established in the Master Plan.The project is anticipated to be delivered in two phases (see attached figure) over two years to help minimizeimpacts to downtown businesses and the community. The surface parking lots will be completed during Year1, providing new and improved parking facilities to support the area while street work is underway. Thedowntown streets and sidewalks will be reconstructed during Year 2, with careful coordination and staging tomaintain access to businesses, parking, and pedestrian routes throughout construction. Special emphasis will13065 Orono ParkwayElk River, MN 55330POWERED BYNATURE763.635.1000ElkRiverMN.govbe placed on maximizing the availability of public parking in the King Avenue parking lot, which will play a vitalrole in supporting downtown businesses, customers, and employees throughout both phases and beyond.3. Scope of ServicesThe selected firm will be expected to provide full-service engineering and project management services,including but not limited to:Project Management and Coordination-Topographic Surveying and Utility Mapping-Preliminary and Final Design Plans-Public Engagement-Environmental Documentation (if applicable)-Cost Estimating and Budgeting-Preparation of Plans, Specifications, and Bid Documents-Assistance During Bidding-Construction Observation and Administration-Coordination with City Staff, Utility Providers, and Stakeholders-Construction Staging and Business Impact MinimizationThe consultant shall develop and implement a detailed construction staging and traffic management plan thatprioritizes minimizing disruption to downtown businesses, residents, and visitors. This includes phasingconstruction to maintain pedestrian and vehicular access wherever possible, scheduling work to avoid peakbusiness hours when feasible, providing clear signage and communication regarding detours or accesschanges, and coordinating closely with affected business owners and stakeholders throughout the projectduration. The plan should ensure safety, maintain visibility for businesses, and support downtown economicactivity during construction.Future Enclosed Restroom SpaceAs part of the final design, the consultant shall identify and incorporate space within the project area toaccommodate a future enclosed public restroom facility. The location should be easily accessible, well-integrated with existing or planned pedestrian routes, and situated to serve downtown visitors and businesseseffectively. The design should consider utility connections, site grading, and any necessary provisions toensure the restroom facility can be constructed with minimal future disruption to surrounding infrastructureand streetscape features.Design Alternatives and Cost OptionsThe consultant shall develop and present multiple design alternatives throughout the design process to allowthe City to make informed decisions that best balance project goals, priorities, and available funding.4. Proposal RequirementsProposals should be concise and include the following:1. Cover Letter2. Firm Background and Qualifications3. Project Team4. Relevant Project Experience5. Approach and Work Plan6. Proposed Schedule7. Estimated Fee (Lump Sum or Hourly with Not-to-Exceed)5. Evaluation CriteriaProposals will be evaluated based on:Understanding of the project and approach-Experience with similar downtown or urban infrastructure projects-Qualifications of assigned personnel-Responsiveness to the RFP-Cost-effectiveness-References and past performance-6. Submission InstructionsSubmit one (1) digital copy in PDF format via email to:Email: rsandhoefner@elkrivermn.govDeadline: Proposals must be received no later than August 1, 2025 at 11 AM CST. Late submissions will not beconsidered.7. Anticipated Project TimelineThe following timeline is a general estimate of key project milestones. The City reserves the right to modifythese dates as necessary. The timeline of construction is anticipated to begin in spring of 2026 and continuethrough 2027 as needed.RFP Issued| July 9, 2025Deadline for Questions| July 25, 2025Proposals Due| August 1, 2025 at 11 AMInterviews with Selected Firms| August 2025Selection and Notice of Award| August 18, 20258. Contact InformationAll questions regarding this RFP must be submitted via email to:Ryan SandhoefnerEngineering Project Managerrsandhoefner@elkrivermn.govQuestions must be submitted by July 25, 2025, and responses will be emailed to all interested consultants byJuly 29, 2025. All interested consultants should notify Ryan Sandhoefner of their interest via email to obtainresponses to questions and answers.9. Reservation of RightsThe City reserves the right to reject any or all proposals, to waive informalities and minor irregularities inproposals received, and to accept any proposal deemed most favorable to the interests of the City.City of Elk River - Downtown Public Asset RejuvenationPUES FRELowell AveHighway 10Phase 2 Improvements (Streets) Main St Jackson AveKing AveParrish AvePhase 1 Improvements (Parking Lots)City ofElkRiver