Site work for a water / sewer project in Thousand Oaks, California. Completed plans call for site work for a water / sewer project.

All associated documents, including bonding information, shall be submitted electronically through this website. Confirmation of a bidder s successful submission of the documents will be provided. Paper bids will not be accepted. Bids cannot be uploaded or considered after this time. Bidders should be aware that uploading of the bid and associated documents may take some time, and bidders are responsible to ensure that their bid and all supporting documentation are submitted and completed prior to the deadline. Bids shall be valid for sixty (60) calendar days after the bid opening date. Bids must be submitted on the City s Bid Forms. The work includes furnishing all labor, materials, tools, equipment, and incidentals required by the plans (Drawing Number 25-04A, Sheets 1 to 26), the project Specifications, and Contract Documents. The general items of work include the removal and replacement of existing roof systems at two locations down to substrate, repairing damaged or dry rotted plywood sheathings, preparing substrate, and installing a new roof system, and the relocation and reinstallation of the antenna pole; removal and replacement of existing double-leaf access gates at two sites; removal of asphalt concrete (AC) pavement (approximately 6-in. thick) to expose aggregate base and the tank pad weepholes, cleaning and connecting weepholes to a new 4-in. PVC drainline, and placement of new AC pavement at Lang Ranch Reservoir; driveway improvements at Kelley Reservoir; fence improvements and hand rail installation at Meadows reservoir; installation of canopies - two over pumps at Kelley, one over pumps at Lang Ranch, one over panels at Meadows Reservoir, and one over the electrical panel at Oakbrook - to ensure complete and operational system is delivered. The projects are located at the following addresses: 452 Whitegate Road (Kelley Reservoir); 2237 Peak Place (Lang Ranch Reservoir); 1683 Shadow Oaks Place ( Meadows Reservoir); and 2228 N. Westlake Boulevard ( Oakbrook Reservoir). Pursuant to Public Contract Code section 20170, all bids must be accompanied by a Bid Security in one of the following forms: an original hard copy bid bond on the form included in the Contract Documents and delivered cash, or a certified or cashier s check in an amount not less than ten percent (10%) of the submitted Total Bid Price. PDF copies of a hard copy bid bond will no longer be accepted. Prospective bidders intending to submit a bid accompanied by any security other than an electronic bid bond must make special arrangements by contacting the City Clerk s Department at (805) 449-2151 no less than seven (7) days in advance of bid submission deadline. Failure to provide required bid security shall cause the bid to be deemed incomplete and therefore non-responsive. Pursuant to Public Contract Code Section 22300, the successful bidder may substitute certain securities for funds withheld by City to ensure its performance under the Contract. Pursuant to Section 1770, et seq. of the California Labor Code, the Contractor and all subcontractors shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations and comply with all applicable Labor Code provisions, which include, but are not limited to the employment of apprentices, the hours of labor and the debarment of contractors and subcontractors. Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted, nor any contract entered into without proof of the bidder s and subcontractors current registration with the Department of Industrial Relations. Within three working days of the bid opening, the bidder shall submit a valid DIR number. Failure to do so will deem the bid non-responsive. This Project will be subject to compliance monitoring and enforcement by the Department of Industrial Relations. If awarded a Contract, the Bidder and its subcontractors of every tier shall maintain active registration with the Department of Industrial Relations for the duration of the Project. It shall be the Bidder s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements. This project is subject to the amendments in Sections 2449, 2449.1, and 2449.2, Title 13, California Code of Regulations for any construction activity starting January 1, 2024, involving the use of off-road diesel-fueled vehicles. The Bidder must provide evidence of their valid California Air Resources Board Certificate of Reported Compliance (Certificate) for their fleets as well as any rental fleet equipment and for all subcontractors listed in the Bid Package. All CARB Certificates must be obtained and valid at the time of bid opening and must be submitted with the bid package or within three working days after the bid opening. No bid will be accepted without verification of the contractor and subcontractors CARB compliance numbers, nor any contract entered into without proof of the contractor s and subcontractors Certificates being valid and current at the time of bid opening, unless the contractor confirms that no equipment subject to the regulation will be used to execute the contract work. Failure to comply may result in the bid to be found non-responsive, and the bid bond forfeited.Each bidder shall be a licensed contractor pursuant to the California Business and Professions Code and shall be licensed in the following classification(s) of contractor s license(s), throughout the duration of the Contract: Class A License The successful bidder will be required to complete all work within 180 calendar days from the commencement date stated in the Notice to Proceed. In accordance with Government Code section 53069.85, the City will be compensated for damages incurred due to delays for which the Contractor is responsible. The parties agree that determining City s exact delay damages is and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the time agreed upon for completion of the work, the Contractor shall pay to the City $1,500 per day, as liquidated damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for damages resulting from Contractor caused delays. The City shall have the right to deduct the amount of liquidated damages from any money due or that may become due under the Contract. Consistent with Public Contract Code Section 7102, Contractor will be compensated for damages incurred due to delays for which the City is responsible. The parties agree that determining Contractor s exact delay damages is and will continue to be impracticable and extremely difficult. As such, for each calendar day in excess of the time agreed upon for completion of the work, the City shall pay to the Contractor $1,500 per day, as reverse liquidated damages and not as a penalty or forfeiture. Such amount shall constitute the only payment allowed for any City caused delays and shall necessarily include all overhead, all profits, all administrative costs, all bond costs, all labor, materials, equipment and rental costs and any other costs, expenses and fees incurred or sustained as a result of such delays. Notice of requests for delay damages and additional days shall be provided to the City within seven (7) days from the discovery of the circumstances giving rise to any delay or three (3) days from the discovery of any latent or subsurface conditions giving rise to a delay. The calendar days specified above includes the City s alternative Friday and Holiday Closures, as well as all legal holidays. Construction work is only authorized within the dates and times as listed in Section 01 11 00 Summary of Work. Pursuant to Public Contract Code Section 3400(c), if the City has made any findings designating certain materials, products, things, or services by specific brand or trade name, such findings and the materials, products, things, or services and their specific brand or trade names will be set forth in the Special Conditions. Award of Contract: The City shall award the Contract for the Work to the lowest responsive, responsible bidder as determined from the BASE BID ALONE by the City. The City reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process. For further information, contact the City s Project Manager, Roner V. del Castillo at (805) 449-2396 or RdelCastillo@toaks.gov. Question Deadline 08/06/2025 at 4:00 PM PT The proposed improvements at these reservoir and pump station sites will address the following scope of work: o Kelley Reservoir and Pump Station Sites (CI 5752) o Fire hardening enhancements including replacement of the existing roof with fireresistant roofing material, o Installation of new canopy to protect critical equipment from weather exposure, o Driveway improvements to include the removal and replacement of the existing asphalt pavement, as well as enhancements to the driveway entrance at Whitegate Road. o Lang Ranch Reservoir and Pump Station Sites (CI 5753) o Fire hardening enhancements including replacement of the existing roof with fireresistant roofing material, o Installation of a new canopy to protect critical equipment from weather exposure, o Installation of short retaining walls, o Removal of asphalt concrete (AC) pavement (approx. 6" thick) to expose aggregate base material and also expose the tank pad weepholes o Clean weepholes and connect to new 4" PVC drainpipe. o Meadows Reservoir Site (CI 5754) o Vault access improvements including a new access gate and installation of safety railings along the vault edge, o Installation of a new canopy to protect critical equipment from weather exposure. o Oakbrook Reservoir (CI 5755) o Installation of a new canopy to protect critical equipment from weather exposure. 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