Renovation of a mixed-use development in West Haven, Connecticut. Completed plans call for the renovation of a medical facility.

Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is Aug 13 2025 by 12:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. This requirement is being issued as an VOSB/SDVOSB set-aside SCOPE OF WORK 1. The scope of this work includes the site preparation, installation and calibration of the new equipment. 2. The contractor shall furnish all materials, equipment, supervision, and personnel necessary to accomplish the project as indicated. 3. Work shall occur during regular business hours between 7:00 a.m. 4:30 p.m. or as coordinated. OBJECTIVES 1. Work shall be IAW all applicable industry and VA standards/codes/specifications to include but not limited to: a. National Fire Protection Agency (NFPA) code 70E b. National Sanitation Foundation / American National Standard (NSF/ANSI) 7-09 c. Dept. of Veterans Affairs Master Construction Specification Division 11 Section 11 14 21. 2. Contractor shall furnish appropriate tools, equipment, and labor to demolish and remove the old equipment in place and furnish new like-in-kind equipment to replace the aged refrigeration systems for walk-ins 9 and 10. a. Vendor shall perform Lockout/Tagout (LOTO) IAW applicable contractor and VA policy MCP 138-075. b. Evacuate the #9 cooling system and recover refrigerant. c. Remove and replace the walk-in #9 compressor and condensing unit on the rooftop (PN: OTD4-AC-V-4-0-3-4, SN: 7965-B16) with one capable of meeting the food safe storage requirements for a walk-in refrigerator. d. Remove and replace the evaporator coil (PN: SM208AEE, SN: T15M15422) in the #9 cooler. e. Remove and replace any miscellaneous mechanicals or line sets that may impede proper cooler operation. f. Recharge new equipment with appropriate refrigerant. g. Perform a leak test. h. Evacuate the #10 cooling system and recover refrigerant. i. Remove and replace the walk-in #10 compressor and condensing unit (PN: CTT20500L44-E, SN: W08D42691601001) in mechanical space SG 182 with one capable of meeting the food safe storage requirements for a walk-in freezer. The unit shall be capable of meeting the needs while operating in an indoor environment with elevated temperatures and humidity. A liquid cooled unit should be considered. j. Remove and replace the evaporator coil (PN: TV350, SN: B89815) in the #10 cooler. k. Remove and replace any miscellaneous mechanicals or line sets that may impede proper cooler operation. l. Recharge new equipment with appropriate refrigerant. m. Perform a leak test. n. Remove LOTO as applicable. o. Test and calibrate both systems to meet the NFS food storage requirements. 3. Contractor shall provide a report detailing acceptance testing results within ten (10) working days of completion of the work. 4. Additional items in need of rework/repair that are identified during the scope of the work outlined above shall be reported via email and by phone or in person NLT EOD on the day of discovery. 5. Coordinate all placement and removal of Lockout Tagout devices for any energy sources with FMS VA COR/Maintenance & Operations. 6. Protect all equipment in place during activities. 7. Remove and dispose of debris as a result of this work. SUBMITTALS/DELIVERABLES 1. The contractor shall develop and provide to the VA the following: a. Safety Plan: The contractor shall produce work in accordance with the latest editions of all applicable DVA guidelines (e.g. Master Specifications, Standard Details, Special Design Criteria to meet Hospital Joint Commission (TJC) requirements), NFPA, Federal and State codes pertinent to the project scope. 2. All contractor personnel on-site are required to obtain an Occupational Safety and Health Administration (OSHA) 10-hour certification, and the site competent person for the contractor must obtain an OSHA 30-hour certification. Contractor shall furnish proof of certification upon CO or COR request. 3. Prior to the start of work, the specifications shall require the contractor to develop and submit such plans as required by the VA relating to Safety and Environmental Issues. These may include but are not limited to: a. Job Hazard Analysis (JHA) / Activity Hazard Analysis (AHA) b. Acknowledgement of VA LOTO requirements (Attachment C) and contractor LOTO policy. 4. Contractor shall provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. SPECIAL INSTRUCTIONS 1. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. 2. Federal Holidays observed by the department of Veterans Affairs are as follows: New Years Labor Day MLK Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day 3. Contractor Check-in: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access. Upon arrival, the contractor shall sign-in at Building 15, FMS office in West Haven, and/or receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The contractor shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR. a. The Contracting Officer (CO), Contracting Officer s Representative (COR), and/or Project Manager (PM) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. 4. Per VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. 5. No photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. 6. VA reserves the right to close down or shut down the facilities and order Service provider employees off the premises in the event of a national emergency. The Service provider may return to the site only with the written approval of the VA Contracting Officer. 7. Parking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR. 8. The Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. 9. Billing: Provide COR and/or PM with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. Combined Synopsis Solicitation - West Haven VAMC - Walk in Freezer Repairs", "VA Connecticut Healthcare System requires replacement of the Nutrition and Food Services (NFS), walk-in cooler and freezer compressors, condensers and evaporators.", "The refrigeration systems are currently Beyond Economical Repair (BER) and require new refrigeration equipment to support the hospitals in-patient food service needs. VACHS, West Haven is seeking a contractor capable of providing services for all labor, materials, transportation, and the expertise to replace the refrigeration equipment for NFS walk-ins 9 and 10.