Renovation of a municipal facility in Sanbornton, New Hampshire. Completed plans call for the renovation of a municipal facility.

Old Town Hall Roof Replacement Scope of Work as Follows: 1. Replace shingle roof on complete historic building complex located at 19 Meetinghouse Hill Road. Sanbornton, NH (Sanbornton's Old Town Hall) to include: a. Main building. b. Cupola. c. Ledge over front door. d. Two (2) additions on rear of building. 2. Remove the inactive metal chimney and replace underlayment. 3. Remove current shingles off the roof. 4. Check the roof conditions. 5. Add water and ice shield to the eaves, up six (6) feet of the entire building complex. 6. Replace the drip edge around the entire building. a. South side of building: straighten drip edge 7. To remove and replace roof flashing around the entire building. a. Replace any siding that needs to be removed to properly install new flashing b. Repaint any newly installed siding 8. Replacing current shingles with architectural shingles of similar shape, style, and size as the existing ones. 9. Removal of all construction and demolition debris to be removed by contractor a. Waste cannot be brought to the Sanbornton Transfer Station 10. Work schedule to be supplied with your bid 11. Insurance certificates supplied to the Town Administrator before work can begin 12. Materials, Quantity's Bid Amounts a. TBD - to be determined by contractor and will include all warranties of materials Bid will be awarded at the next Selectboard meeting. One (1) digital copy or five (5) hard copies of the proposal must be received, clearly marked "TOWN OF SANBORNTON - "Bid # SOTH 2025-07" and can either be: Emailed to: Trish Stafford, Town Administrator - townadministrator@sanborntonnh.org hand delivered to: 17 Meetinghouse Hill Road, Sanbornton, N, H. or mailed to: PO Box 124, Sanbornton, N.H, 03269-0124 Proposals or amendments received after this deadline will not be considered. Faxed proposals will not be considered. All proposals submitted in response to this RFP become the property of the Town of Sanbornton. The Town has the right to disclose information contained in the proposals after an award has been made. The Selectboard reserves the right to reject or accept all or any part of any proposal, to determine what constitutes a conforming proposal, to award solely as it deems to be in the best interest of the Town, and to waive irregularities that it considers not material to the process. Upon release of this RFP, the Selectboard will be responsible for the review of the proposals and the selection of a qualified candidate. All proposals will be opened after the deadline for submitting proposals, in the presence of one or more witnesses, and a register of all applications will be prepared. Proposals will be evaluated based on best value, technical merit and on the criteria listed herein. At the discretion of the Sanbornton Selectboard, finalists may be interviewed as part of the evaluation process. Bid will be awarded Wednesday, September 10th, 2025, at the Selectboard meeting. The Town reserves the right to accept or reject any or all proposals, either in whole or in part; to waive any defects, informalities, and/or minor irregularities in bid responses. The Town reserves the right to accept substitutions or exceptions to the proposed materials ONLY if authorization is provided to the contractor in writing prior to the submission of his/her Bid Proposal. Payment Terms: TBD - to be determined by contractor Non-Appropriation: Town of Sanbornton will pay only such contract amounts that can lawfully be made from funds budgeted and appropriated for that purpose during the Town of Sanbornton's current year, subject to annual approval by the Town Meeting. Should the Town of Sanbornton fail to budget, appropriate, or otherwise make available funds to make payments under this contract, such contract shall be deemed terminated at the end of the then current term. Town of Sanbornton agrees to deliver prompt notification after any decision to non-appropriation is made, but failure to give such notice will not extend the term beyond such original or renewal term. Indemnification: To the fullest extent permitted by law the contractor shall protect, indemnify, save, defend and hold harmless Town of Sanbornton, including its officials, agents, volunteers and employees, ("Indemnified Parties"), from and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs, interest and expenses, including but not limited to reasonable attorney and paralegal fees, which Indemnified Parties may become obligated or suffer by reason of any accident, bodily injury, personal injury, death of person, or loss of or damage to property, arising indirectly or directly under, out of, in connection with, or as a result of this Contract or the activities of the contractor or its agents, employees, contractors or subcontractors, and even if caused in whole or in part by any negligent or intentional act or omission of Indemnified Parties. In addition, and regardless of respective fault, Contractor shall defend, indemnify and hold harmless the Indemnified Parties for any costs, expenses and liabilities arising out of a claim, charge or determination that Contractor officers, employees, contractors, subcontractors or agents are employees of the Indemnified Parties, including but not limited to claims or charges for benefits, wages, fees, penalties, withholdings, damages or taxes brought in connection with laws governing workers compensation, unemployment compensation, social security, Medicare, state or federal taxation, and/or any other similar obligation associated with an employment relationship. Contractor's obligations to defend, indemnify and hold harmless the Indemnified Parties hereunder shall survive the term of this contract. The Town of Sanbornton shall not be required to defend or indemnify Contractor or its agents, employees, contractors or subcontractors or any professional service provider. Insurance Requirements: The provider shall maintain at all times during the life of this contract the following insurance coverage. The provider must also require its subcontractors to maintain such coverage. Any request for modification of the coverage requirements must be submitted in writing with the proposal, and will be evaluated accordingly. Provide copies of insurance certifications indemnifying the town before work can start. Workers Compensation Insurance: The provider shall carry workers compensation insurance as required by the State of New Hampshire. Comprehensive General Liability Insurance: The provider shall maintain a comprehensive general liability insurance policy, which includes coverage for contractual liability, in an amount of no less than $1,000,000 per occurrence. Motor Vehicle Insurance: The provider shall carry motor vehicle insurance to include bodily injury, property damage, and uninsured motorist, coverage in an amount of no less than $1,000,000 combined single limit per accident. Provider shall provide an insurance certificate confirming the above insurance coverage. The Town shall be named as an additional insured for all of the above insurance, except Workers' Compensation coverage. Insurance shall be obtained on an occurrence basis. The insurance certificate and the underlying insurance coverage shall be issued by a carrier authorized to do business in the State of New Hampshire and having A.M. Best Company rating of "A" or better. The provider shall file certificates with the Town of Sanbornton showing that the above insurance has been purchased. A 30-day notice is required for cancellation and /or material change of coverage, sent directly to the Town of Sanbornton, PO Box 124, 17 Meetinghouse Hill Road, Sanbornton, NH 03269. Any questions should be directed to the Town Administrator Trish Stafford at townadministrator@sanborntonnh.org or by phone at 603.286.8303