Renovation of a municipal facility in Concord, New Hampshire. Completed plans call for the renovation of a municipal facility.

Last day for questions, clarifications, and/or requested changes to bid: 8/29/2025 no later than 4:00 PM Questions shall be submitted by email to JONAH ROSA at JONAH.L.ROSA@DAS.NH.GOV. All bids shall be submitted on this form or an exact copy, shall be typed or clearly printed in ink and shall be received on or before the date and time specified. All bids shall be clearly marked with bid number, date due and purchasing agent's name. 4.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201 Bid results may be viewed when available, once the award has been made, on our web site only SCOPE OF SERVICES: 29.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to replace approximately 1,625 sq ft of QBZ4AJJ Style 59576 Disperse Tile Color 75761 FLUTTER carpet and approximately 170 linear feet of Tarkett CB 4X4 X 4.80 TOE product # 440022118 color Moon rock cove base at 7 Hazen Drive in Concord, NH as described herein. Plastic sheeting shall be used to cordon off the work site. All furniture and state-owned equipment will be removed prior to installation. 29.2. Coordinate specific installation dates and times with Mike Baxley at (603) 271-3496 / (603) 419-0243 or at michael.t.baxley@das.nh.gov. prior to installation and after receipt of the Purchase Order. 29.3. Except as otherwise provided in this Scope of Services, all services performed under any contract resulting from this solicitation shall be performed Monday through Friday between the hours of 8:00 A.M. to 4:00 P.M. unless other arrangements are made in advance with the State and so long as the glue is non-toxic. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas. 29.4. Background checks are required for all employees that will be on-site. The Vendor shall bear all costs associated with obtaining and providing background checks A copy of the background check shall be provided to the site contact prior to award. 29.5. Floor substrate shall be prepared as required by the manufacturer to ensure compliance with warranty requirements for all floor and base materials. Moisture testing shall be provided as required by manufacturer and compliance certificate shall be submitted to Owner before material installation begins. It has been confirmed that no asbestos is present. 29.6. Installation shall be in full compliance with manufacturer's recommended installation requirements. Upon completion of the work, the area of installation shall be left clean and ready for use. The completed installation shall be thoroughly vacuumed, with all rubbish removed from the site by the installer. The Vendor shall not commence work until a conference is held with the site representatives. The conference shall be arranged by the State. 29.7. The State shall require correction of any defective work and the repair of any damage to any part of a building, or its appurtenances caused by the Vendor or its employees, subcontractors, equipment or supplies. The Vendor shall correct, repair, or replace all defective work, as needed, to complete said work in satisfactory condition, and the Vendor shall repair all damage so caused in order to restore the building and its appurtenances to their previous condition. Upon failure of the Vendor to proceed promptly with the necessary corrections or repairs, the State may withhold any amount necessary to correct all defective work or repair all damage from payments to the Vendor. 29.8. The work staff shall consist of qualified persons completely familiar with the products and equipment that they will use. The Contracting Officer may require the Vendor to dismiss from the work such employees as the Contracting Officer deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State. 29.9. Neither the Vendor nor its employees or subcontractors shall represent themselves as employees or agents of the State. 29.10. While on State property the Vendor, its employees, and its subcontractors shall be subject to the authority and control of the State, but under no circumstances shall such persons be deemed to be employees of the State. 29.11. All personnel shall observe all regulations or special restrictions in effect at any State agency location at which services are to be provided. 29.12. The Vendor's personnel shall be allowed only in areas where services are to be provided. The use of State telephones by the Vendor, its employees, or its subcontractors is prohibited. 29.13. If subcontractors are to be utilized, then please provide information regarding the proposed subcontractors, including: the name of the subcontractor, the subcontractor's business address, a primary contact person, and three references from clients that are currently receiving services from the subcontractor. The State must communicate its approval of the subcontractor to the Vendor before the subcontractor may begin any work. SITE VISITATION: 30.1. Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete services. The site is open for assessment at the dates and times listed in paragraph 8. Coordinate visits outside of those dates and times with Mike Baxley at (603) 271-3496 / (603) 419-0243 or at michael.t.baxley@das.nh.gov if needed. Alternate contact is James Marshall at (603) 271-2171 if Mike Baxley cannot be reached. Background checks are required for all employees that will be on-site. The Vendor shall bear all costs associated with obtaining and providing background checks. Bids Open 09/09/2025 at 10:00 AM ET Online Bid Opening: The Bid Opening is open to the public online at the following: Microsoft Teams. Dial in by phone +1 603-931-4944,,643446503# United States, Concord Find a local number Phone conference ID: 643 446 503# Join on a video conferencing device Tenant key: nhgov@m.webex.com Video ID: 111 796 673 4