This is a service / maintenance or supply contract in Hampton, Virginia. Contact the soliciting agency for additional information.

The purpose of this Request for Proposals (RFP) is related to Hampton Redevelopment and Housing Authority's need for bi-annual routine maintenance and on-call services to the geothermal heating cooling systems at North Phoebus Townhomes. HRHA seeks to enter a contract with one or more qualified companies to provide full-service HVAC maintenance and repair services for HRHA's North Phoebus Townhomes Geo-Thermal heating and cooling systems. This property is located on two sites with a total of 100 units, consisting of 48 buildings. Systems are in unit utility closets and serve the spaces individually. Due to the nature of the geo-thermal heat pumps, units are to have prevented maintenance twice yearly (beginning of cooling and heating season). o HRHA seeks to enter a contract with one or more qualified companies who can provide bi-annually (twice a year) routine maintenance and on-call services to the geo-thermal packaged heat pumps at North Phoebus Townhomes. o The Contract for this Work shall include, except as otherwise specified, all supervision, labor, equipment, materials, temporary facilities, transportation, and other direct costs; indirect costs, including fees, taxes, permit costs and any other costs and expenses incidental to the performance of the Work. o The Contractor shall notify HRHA when repairs to components are required and, upon HRHAs approval, through written task order, will proceed with necessary repairs. The Contractor shall provide HRHA with a fixed hourly rate for routine maintenance and on call repairs performed during normal business hours (Monday - Friday 8:00 a.m. to 5:00 p.m.), after normal business hours (Monday - Friday 5:00 p.m. to 8:00 a.m.), and Saturdays, Sundays, and Holidays. The work performed pursuant to these specifications shall be performed in accordance with all applicable Federal, State, and local codes, regulations, and standards. o The maximum allowable response time is 2 hours from the time the call is placed for service. HRHA understands there may be concessions due to parts availability, etc., and those incidents will be handled individually. HRHA reserves the right to utilize another source, without affecting contract provision, should Contractor not perform within this time. The Authority reserves the right to: Right to Reject, Waive, or Terminate the RFP. Reject any or all proposals, waive any informality in the RFP process, or terminate the RFP process at any time, if deemed by the Authority to be in its best interests. Right to Not Award. Not awarding a contract pursuant to this RFP. Right to Terminate. Terminate a contract awarded pursuant to this RFP, at any time for its convenience upon 10 days written notice to the Contractor(s). Right to Determine Time and Location. Determine the days, hours, and locations that the successful proposer (hereinafter, "Contractor") shall provide the services called for in this RFP. Right to Retain Proposals. Retain all proposals submitted and not permit withdrawal for a period of 90 days subsequent to the deadline for receiving proposals without the written consent of the Authority Contracting Officer (CO). Right to Negotiate. Negotiate the fees proposed by the proposer entity. Right to Reject Any Proposal. Reject and not consider any proposal or proposer that does not meet the requirements of this RFP, including but not necessarily limited to incomplete proposals and/or proposers offering alternate or non-requested services. The Authority reserves the right to reject any and all proposals, to award portions of this contract in whole or in part and to waive any informalities in the submission of proposals. The Authority reserves the right to have additional communications with Respondents for proposal clarification purposes. Bid date notes:Submissions shall consist of one original and one electronic copy of the completed qualifications containing all required material. Failure to submit the appropriate number of copies shall result in the proposal being considered non-responsive.