This is a service / maintenance or supply contract in Bainbridge, Georgia. Contact the soliciting agency for additional information.

The City of Bainbridge will receive sealed bids for Annual Comprehensive Generator Maintenance Services. Prices quoted must include all delivery charges to Bainbridge, Georgia. SCOPE OF WORK General: To provide emergency back-up generator maintenance service with a guaranteed bid price for a 12- month period. This contract will begin upon contract execution and be in effect until September 30, 2026. The successful bidder may be allowed three (3) annual one (1) year renewals of this contract all upon the same terms and conditions. We will not accept any bid unless it is plainly marked on the outside of the envelope as requested. Bidders must complete all blanks on the attached Bid Form, or the bid may be subject to rejection. No bid will be entertained unless it is prepared upon the City of Bainbridge Bid Form and signed in ink by an official of the company submitting the proposal. All prices quoted shall be firm for a period of 30 days from bid opening. The City of Bainbridge requires a minimum of 30 days to make payment to successful vendor after receipt of goods. However, cash discounts for early payment will be taken into consideration. If such a discount is available, please note this in your bid proposal. The City of Bainbridge reserves the right to accept or reject any part of or all bids, and to waive technicalities or formalities in bidding, and the right to negotiate with the low bidder to reach a final contract, and to accept the bid deemed to be in the best interest of the City. Local Procurement Preference: A local preference of 2% for qualifying Decatur County Businesses will be permitted when evaluating bids for supplies, equipment, material and personal services that are not of a construction project. The City reserves the right to reject any and all bids, to waive any informalities in bids received, to accept or reject any or all bids, and to award the contract in whole or in part and/or negotiate any or all items with individual Bidders if it is deemed to be outside the City's fiscal constraint or not in the best interest of this City. Award: The City reserves the right to award a contract, based on initial offers received from Bidders, without discussion and without conducting further negotiations. Under such circumstances, the acceptance of a proposal by the City shall be deemed to be in the acceptance of an offer such that acceptance will be binding upon both parties. A proposing offer should therefore be based on the most favorable terms available from a price, business requirement and technical standpoint. Contractual commitments are contingent upon availability of funds, as evidenced by award of contract. Once awarded, the contract will be the final expression of the agreement between the parties and may not be altered, changed, or amended except by mutual agreement in writing. All bids must be sealed. Bid openings are open to the public. Bidders may attend, but they are not required too so. All bids, supporting materials, and correspondence relating to this RFB become property of the City. Bidder bears all responsibility for expenses incurred in responding to this RFB.