This is a service / maintenance or supply contract in Decatur, Georgia. Contact the soliciting agency for additional information.

Background DeKalb County is Georgia's third-largest county with more than seven hundred fifty thousand (750,000) residents calling it home. DeKalb County Beautification Department is currently seeking qualified individuals and firms with experience in mowing and maintenance service for County abatement lots. Question Submission Deadline: November 21, 2025, 5:00pm All requests must be in writing. The Bidder's services shall include all things, personnel, and materials necessary to provide the goods or services that are in compliance with the specifications as authorized by the County. Scope of Work: Litter pickup and trash removal The Contractor shall pick up and remove all trash, paper, glass, tires, debris, tree limbs, and other litter from the areas prior to mowing on each scheduled visit regardless of the amount of mowing required. The Contractor shall be responsible for the proper disposal of all litter. Mowing requirements All areas shall be uniformly cut each mowing cycle to a minimum height of 1", but no higher than 2", unless otherwise directed by the department. Note: In the event the Contractor mows higher than the specified height, the contractor shall mow the area in conflict at the contractor's own expense. The Contractor shall ensure a clean cut and shall remove all heavy grass clippings or other vegetation from the site. To prevent projectiles from being thrown into the street, mowers need to have guards on their mowing decks. Trimming/Blowing Trimming and blowing must be completed for the entire lot. The Contractor shall trim all vegetation from around County abatement lot, obstacles and their proximities that occur within the designated mowing area in order to present a neat and attractive appearance. Trimming shall be done by string trimmer or by equipment as close as mechanical means will allow. The entire lot size must be properly blown off to remove trash and cuttings immediately after mowing, edging (if requested) and trimming. Contractor shall provide type of equipment used for trimming/blowing using the provided form attached hereby as Attachment I. Frequency of Mowing and Schedule Mowing period shall extend from March through November of each year. The mowing cycle shall be every three (3) weeks on Residential Lots/Median and Traffic Islands. Designated FEMA, In Rem and Land Bank lots shall be mowed every four (4) weeks. Four (4) weeks prior to commencing of each mowing cycle, the Contractor is asked to submit to the Department a planned mowing schedule for the abatement lots. If the Contractor needs to make a partial or a complete change to the schedule, the schedule change must be submitted in writing for approval within forty-eight (48) hours of the effective date. Operational Guidelines The Department will conduct inspections for the lots maintained within forty-eight (48) hours of completion. Notification of unsatisfactory work will be communicated to the vendor and correction of deficiency is required to be completed within seventy-two (72) hours from notification. The Contractor shall ensure that its operation does not cause rutting or damage to the ditch slopes. The vendor shall be solely responsible for repairing any damage caused by the normal mowing operations to the ditches. If rutting occurs, the County may opt for hand mowing only. No storage or service of equipment shall take place on County property, except in unforeseen circumstances. Note: The County will not be liable for any damages caused to Contractor's property while on County property. Should the Contractor be obstructed or delayed in the execution of or completion of the work as a result of unforeseeable causes beyond the control of the Contractor and not due to his fault or neglect, including but not restricted to acts of God or the public enemy, acts of government, fires, floods discovery of pre-existing hazardous materials, utility conflicts, epidemics, quarantine regulations, strikes or lockouts, the Contractor shall notify the department immediately by telephone and in writing within forty-eight (48) hours after the commencement of such delay, stating the cause or causes thereof, or be deemed to have waived any right which the Contractor may have had to request a time extension. The Contractor shall carry on the operations in such a manner so as not to damage the existing ground areas or roadside obstacles. The Contractor shall provide all equipment, labor, fuel, water supply and any other materials and incidentals necessary to complete the required work. The Contractor shall be responsible for all maintenance and repair of equipment and the availability presence, and supervision of all employees. The safety aspects of the mowing operation must be followed to ensure the safety of the citizens. Safety is the responsibility of the Contractor. The Contractor shall be liable for any damages caused by its employees and/or its sub-contractor during mowing operations. In such event, the Contractor shall be responsible for the replacement or the repair of damaged property. If damaged property resulting from the Contractor's operations has to be repaired or replaced by the County, the cost of such work and repair shall be deducted from the Contractor's payment. It is highly recommended the Contractor document by means of video or picture to verify that damage was done prior to the mowing operation. The Contractor shall immediately notify the Department designee on any safe issues, concerns, or incidents. The Contractor must take the before and after picture of each work location and submit them with the invoice. Contractor shall complete and submit Contractor Quality Review Form (See Attachment H) to County within 48 hours of each completion service. Traffic control requirements Where required, maintenance of traffic shall be the responsibility of the Contractor, be part of the bid price and shall conform to the Georgia Department of Transportation (GDOT) most current edition of Construction Standards and Details for Design, Construction and Maintained Systems and the Federal Highway Administration (FHWA) Manual on Uniform Traffic Control Devices (MUTCD) for Streets and Highways. These documents can be obtained online from the GDOT website: www.dot.ga.gov All costs associated with traffic control must be included with the Unit Price. If the Contractor does not comply with the FHWA and MUTCD (i.e. signs qualified flagmen, barricades), the County reserves the right to direct the vendor to cease operations until deficiencies are corrected. In addition, no road closures shall be allowed except in the case of emergencies. The work shall be carried out so as to not interfere unnecessarily or improperly with the passage of pedestrians and vehicles. If conditions are such that temporary traffic signals and signs illuminated or otherwise are necessary, then these will be provided and maintained by the Contractor. Contractor shall comply with any special traffic requirements of DeKalb County in which the work may be conducted. Site Inspection Bidder shall be responsible for conducting a site visit of the service locations on his/her own time, and to familiarize himself/herself with the conditions of each site prior to submitting a bid. ADDITIONAL SERVICES Note: A price quote will be required from approved contractor(s) at the time of the service request. Edging Edging shall be completed at the end of each mowing cycle. All edging areas shall include the entire property boundary. Edging shall be done with a metal blade edger. One Time Clean Up Guidelines Contractor shall pick up and proper removal of all trash/litter, all overgrowth, tires, bulk items. All areas shall be uniformly cut each mowing cycle to a minimum height of 1", but no higher than 2", unless otherwise directed by the department. Note: In the event the Contractor mows higher than the specified height, the contractor shall mow the area in conflict at the contractor's own expense. Edging shall be completed at the end of each mowing cycle. All edging areas shall include the entire property boundary. Edging shall be done with a metal blade edger. Contractor shall complete and submit the Quality Control Form within 48 hours of each location. Contractor shall submit the before and after pictures of each location. The Contractor will be responsible for cutting and removing small overgrown trees (2-10 inches in diameter) to give the lots a clean and neat appearance. Large trees will be cut down from the lots if deem necessary by the user department. Stump grinding is not recommended. Herbicide and Growth Regulator Chemical treatment of weeds shall be completed as part of each mowing cycle. Herbicide shall be completed as part of each cycle. Contractor shall comply with the DeKalb County Roadside Herbicide Program guidelines. Note: Eliminate Plateau if drought is ongoing and monitor roadsides for broadleaf control. If extreme drought occurs at any time, suspend spraying. Use a non-ionic surfactants 80/20 or 90/10 will suffice. Strongly consider a drift control agent and for best herbicide performance, an acidifier to achieve proper water pH. Always use clean water. Prior to the beginning of the contract, Contractor shall provide to the department the Material Safety Data Sheet (MSDS) of herbicide product to be used. If this service is requested, the contractor shall submit a copy of valid GA herbicide license. If this service is requested, the Contractor shall be certified under the herbicide categories 26 and 27. A valid copy of the certificate is required. Growth regulator (chemical treatment) shall be completed as part of each cycle. Contractor shall provide to the department the Material Safety Data Sheet (MSDS) of growth regulator product to be used. The Contractor shall be responsible for control/prevent chemical spill into the storm water. Should this occur, the Contractor must immediately notify the GA Environmental Protection Agency (EPA) and must be responsible for the cleanup of the spillage. Contractor shall complete and submit the Quality Control Form within 24 hours of each location. Upon request, contractor shall submit the before and after pictures of each location. Upon request, contractor shall provide type of chemical used for this service. Roundup brand products are prohibited on this contract.